{"id":6260,"date":"2016-05-24T11:32:45","date_gmt":"2016-05-24T11:32:45","guid":{"rendered":"https:\/\/www.process.st\/templates\/task-management-weekly-review-checklist\/"},"modified":"2024-02-28T17:20:34","modified_gmt":"2024-02-28T17:20:34","slug":"task-management-weekly-review-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/task-management-weekly-review-checklist\/","title":{"rendered":"Task Management: Weekly Review Checklist"},"content":{"rendered":"<section id=\"process-your-inboxes\">\n<h2> Process your inboxes: <\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/ompXFFK7SxBOSZSvO99J3Q.jpg\" alt=\"Process your inboxes:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/ompXFFK7SxBOSZSvO99J3Q.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<\/section>\n<section id=\"email-inbox\">\n<h2> Email inbox <\/h2>\n<div class=\"text-content\">\n<p>Look at every email in your inbox, and train yourself to quickly decide what to do with it:<\/p>\n<ul>\n<li><strong>Do<\/strong> \u2013 If it\u2019s actionable, do the task. This could be simply replying.<\/li>\n<li><strong>Delegate<\/strong> \u2013 Forward it on.<\/li>\n<li><strong>Defer<\/strong> \u2013 Decide to do it later (snooze it until a concrete time).<\/li>\n<li><strong>Delete<\/strong> \u2013 If it could be deleted, do it. <em>Always be reducing your inbox.<\/em><\/li>\n<li><strong>File<\/strong> \u2013 If&nbsp;necessary, tag it and set a reminder for later to process items in that tag.<\/li>\n<\/ul>\n<p><strong>BONUS:<\/strong> Read my <a href=\"https:\/\/www.process.st\/email-productivity\/\" target=\"_blank\" rel=\"nofollow noopener\">complete guide to email productivity<\/a>.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"evernote-inbox\">\n<h2> Evernote inbox <\/h2>\n<div class=\"text-content\">\n<p>You should have a main notebook in Evernote called 'Inbox' which is the default place everything goes into. Forwarded emails, quick notes, images, etc.<\/p>\n<p>Make sure to process these raw items to where they need to be, which includes:<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Every item tagged\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Every item given a proper title\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Every item moved OUT of inbox\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"text-content\">\n<p><strong>BONUS:<\/strong> Read our <a href=\"https:\/\/www.process.st\/writing-workflow\/\" target=\"_blank\" rel=\"nofollow noopener\">guide to optimizing your Evernote workflow<\/a>.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"todo-list-inbox\">\n<h2> To-do list inbox <\/h2>\n<div class=\"text-content\">\n<p>When you get items from your notebooks and emails, they go into your to-do list inbox to be processed as a batch.<\/p>\n<p>After going through Evernote and your emails, process these items into your to-do list:<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Prioritize or every item or mark it as 'someday'\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Move every item out of your inbox and into the right project\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"text-content\">\n<p><strong>Read more:<\/strong> <a href=\"https:\/\/www.process.st\/checklist-app\/\" target=\"_blank\" rel=\"nofollow noopener\">Which is the best checklist app for you?<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"gather-materials\">\n<h2> Gather materials: <\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/isPTDN4FHRJOs4kWld5OGg.jpg\" alt=\"Gather materials:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/isPTDN4FHRJOs4kWld5OGg.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<\/section>\n<section id=\"weekly-goal-list\">\n<h2> Weekly goal list <\/h2>\n<div class=\"text-content\">\n<p>You need to have&nbsp;your weekly goal list to hand so you can later check in, and add next actions to each goal.&nbsp;<\/p>\n<p><strong>Read more<\/strong>: <a href=\"http:\/\/www.pickthebrain.com\/blog\/unleash-the-power-of-weekly-goals\/\" target=\"_blank\" rel=\"nofollow noopener\">A practical how-to for creating a weekly goal list<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"done-list\">\n<h2> Done list <\/h2>\n<div class=\"text-content\">\n<p>Your done list helps you frame the next week by seeing the amount you accomplished last week.<\/p>\n<p><strong>BONUS:<\/strong> Read about the <a href=\"http:\/\/blog.idonethis.com\/the-power-of-the-done-list\/\" target=\"_blank\" rel=\"nofollow noopener\">power of the Done List<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"loose-papers-miscellaneous-material\">\n<h2> Loose papers, miscellaneous material <\/h2>\n<div class=\"text-content\">\n<p>Get your notebook out, find any loose notes you might have scattered around the place, or check your other apps for material that needs processing.<\/p>\n<p><strong>Stuck choosing the best notebook app?<\/strong> Check out my <a href=\"https:\/\/www.process.st\/evernote-vs-onenote-note-taking-app\/\" target=\"_blank\" rel=\"nofollow noopener\">comparison of Evernote vs OneNote<\/a>.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"update-your-lists\">\n<h2> Update your lists: <\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/gPvJ-C0oET6WF69nKwRIew.jpg\" alt=\"Update your lists:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/gPvJ-C0oET6WF69nKwRIew.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<\/section>\n<section id=\"check-off-all-done-items\">\n<h2> Check off all done items <\/h2>\n<div class=\"text-content\">\n<p>You might have items on your to-do list that you don't know are done. Run through and mark them properly now.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"process-upcoming-tasks\">\n<h2> Process upcoming tasks <\/h2>\n<div class=\"text-content\">\n<p>Look at your tasks with a due-date, and prioritize them. Do they need to be done next week?<\/p>\n<p><strong>Add a due-date<\/strong>, <strong>add them to your calendar<\/strong> if necessary and <strong>update any due-dates<\/strong> that were unrealistic or unnecessarily harsh.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"follow-up-on-waiting-tasks\">\n<h2> Follow up on 'waiting\u2019 tasks <\/h2>\n<div class=\"text-content\">\n<p>Pester people you're waiting on, giving them a deadline if you need to. Don't let your list stack up with 'waiting' tasks.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"add-next-actions-for-each-goal\">\n<h2> Add next actions for each goal <\/h2>\n<div class=\"text-content\">\n<p>Look at your weekly (or long-term) goals list. Add next actions to each goal to keep everything flowing.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"doublecheck-your-done-list\">\n<h2> Double-check your done list <\/h2>\n<div class=\"text-content\">\n<p>Have you missed anything? Is it really done? Quickly process your done list to be 100% sure you've not tripped up.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"prepare-for-the-future\">\n<h2> Prepare for the future: <\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/l5asOCnGA3Zx0g-lxppFAA.png\" alt=\"Prepare for the future:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/l5asOCnGA3Zx0g-lxppFAA.png\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<\/section>\n<section id=\"prioritize-someday-tasks\">\n<h2> Prioritize \u2018someday\u2019 tasks <\/h2>\n<div class=\"text-content\">\n<p>'Someday' doesn't mean 'never'. It's time to either delete those tasks or set yourself a deadline \/ priority. Otherwise, it literally does mean 'never'.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"capture-new-ideas-projects-and-items\">\n<h2> Capture new ideas, projects and items <\/h2>\n<div class=\"text-content\">\n<p>A busy working week can get your head spinning and leave you full of ideas with no time to capture them. Now's the time.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-if-the-process-was-optimal\">\n<h2> Check if the process was optimal <\/h2>\n<div class=\"text-content\">\n<p>It's very important to make sure that you've made a process worth using! I haven't really outlined a specific process in this template for a good reason: you need to do it yourself and find out what works for you.&nbsp;<\/p>\n<p>Did it take you too long to process your inboxes? Are you using the right tools? This is an essential&nbsp;part of the weekly review.<\/p>\n<p><strong>Next action:<\/strong> Read our guide to <a href=\"https:\/\/www.process.st\/create-a-process\/\" target=\"_blank\" rel=\"nofollow noopener\">creating a process you actually want to use<\/a>.<\/p>\n<\/p><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Process your inboxes: Email inbox Look at every email in your inbox, and train yourself to quickly decide what to do with it: Do \u2013 If it\u2019s actionable, do the task. This could be simply replying. Delegate \u2013 Forward it on. Defer \u2013 Decide to do it later (snooze it until a concrete time). Delete [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":6261,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"18","template_description":"Run this review checklist every week to get your tasks in order, and start afresh next week.","template_id":"jzGIH88Dha-xHrv-lLdBGw","task_0":"Process your inboxes:","task_slug_0":"process-your-inboxes","task_1":"Email inbox","task_slug_1":"email-inbox","task_2":"Evernote inbox","task_slug_2":"evernote-inbox","task_3":"To-do list inbox","task_slug_3":"todo-list-inbox","task_4":"Gather materials:","task_slug_4":"gather-materials","task_5":"Weekly goal list","task_slug_5":"weekly-goal-list","task_6":"Done list","task_slug_6":"done-list","task_7":"Loose papers, miscellaneous material","task_slug_7":"loose-papers-miscellaneous-material","task_8":"Update your 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