{"id":8905,"date":"2016-11-16T02:28:03","date_gmt":"2016-11-16T02:28:03","guid":{"rendered":"https:\/\/www.process.st\/templates\/part-one-checking-andor-splitting-pdf-files\/"},"modified":"2024-02-28T20:50:33","modified_gmt":"2024-02-28T20:50:33","slug":"part-one-checking-andor-splitting-pdf-files","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/part-one-checking-andor-splitting-pdf-files\/","title":{"rendered":"Part One: Checking and\/or Splitting PDF Files"},"content":{"rendered":"
\n

Open PDF File <\/h2>\n
\n

From your Batch 7 Ingestion Progress Excel Sheet, copy the T Drive Link and open folder<\/p>\n<\/p><\/div>\n<\/section>\n

\n

Check PDFs or Split PDF <\/h2>\n
\n

Here, we want to ensure that all pages are in the correct order, and ensure all relevant pages are in its correct chapter.<\/strong><\/p>\n

If files requires checking -<\/strong><\/p>\n

    \n
  • Open whole book file in Adobe Acrobat, use this to mirror each chapter - Use the content page as a guide if needed<\/li>\n
  • Starting from the preliminary chapters, check that each page aligns with the whole book. Check that each page is in the right numerical order<\/li>\n
  • Continue in page order number\n
      \n
    • If pages are missing from a chapter, use the whole book to split the required chapter(s)<\/em><\/li>\n
    • Create a new folder in the same T Drive Folder from Task 1, title it \u2018Not required\u2019 and move incomplete chapter here.<\/em><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

      If file requires splitting - <\/strong><\/p>\n

        \n
      • Open whole book file in Adobe Acrobat \u2013 Use the content page as a guide if needed<\/li>\n
      • Split cover \u2192 Save As in T Drive Folder from Task 1 & name ISBN_cvr <\/strong>\n
          \n
        • Please note, no spaces or special characters other than the _ is accepted<\/em><\/li>\n<\/ul>\n<\/li>\n
        • Split preliminaries (first page after cover to page before chapter 1) \u2192 Save As & name ISBN_00A<\/strong><\/li>\n
        • Split chapters \u2192 Save As & name ISBN_01<\/strong>, ISBN_02<\/strong>, ISBN_03 <\/strong>etc.<\/li>\n
        • Split end matters (split out glossary, index, and answers) \u2192 Save As & following on from the last chapter number order, name ISBN_XXA<\/strong>, ISBN_XXB<\/strong>, ISBN_XXC <\/strong>etc<\/li>\n<\/ul>\n

          Check the below boxes as you complete this task!<\/p>\n

          If any issues prevents you from doing the above, please contact Sei.<\/p>\n<\/p><\/div>\n

          \n
            \n
          • \n
            \n
            \n 1\n <\/div>\n<\/p><\/div>\n
            \n
            <\/div>\n<\/p><\/div>\n
            \n All PDF files have been checked\/split & saved in T Drive folder from Task 1\n <\/div>\n<\/li>\n
          • \n
            \n
            \n 2\n <\/div>\n<\/p><\/div>\n
            \n
            <\/div>\n<\/p><\/div>\n
            \n A PDF file of the cover image has been saved in T Drive folder from Task 1 & named, ISBN_cvr\n <\/div>\n<\/li>\n
          • \n
            \n
            \n 3\n <\/div>\n<\/p><\/div>\n
            \n
            <\/div>\n<\/p><\/div>\n
            \n There are no spaces or special characters in the PDF file name, other than _\n <\/div>\n<\/li>\n
          • \n
            \n
            \n 4\n <\/div>\n<\/p><\/div>\n
            \n
            <\/div>\n<\/p><\/div>\n
            \n Create txt.file\n <\/div>\n<\/li>\n<\/ul><\/div>\n
            \n

            4. Create txt.file: <\/strong>Follow the below steps to create this - <\/p>\n

            \u2192 Open cmd.exe attached <\/p>\n

            \u2192 Type cd <\/strong><\/em><\/p>\n

            \u2192 <\/strong><\/em>Press Tab<\/strong><\/em><\/strong> till you get to the required sub-folder<\/p>\n

            \u2192 Once you have the correct subfolder , press Enter<\/strong><\/em><\/p>\n

            \u2192 <\/strong><\/em>Repeat till you come up to the last sub-folder<\/p>\n

            \u2192 <\/strong><\/em>Type the following to create the txt.file: dir . \/s > files.txt<\/em><\/strong><\/p>\n

            \u2192 <\/strong><\/em>Press Enter<\/p>\n<\/p><\/div>\n<\/section>\n

            \n

            Further Check <\/h2>\n
            \n

            A further check is required to ensure there are no hidden issues that would prevent files from being ingested. <\/strong><\/p>\n

            Please check box if Yes - if No, contact Sei.<\/p>\n<\/p><\/div>\n

            \n
              \n
            • \n
              \n
              \n 1\n <\/div>\n<\/p><\/div>\n
              \n
              <\/div>\n<\/p><\/div>\n
              \n Are all fonts embedded?\n <\/div>\n<\/li>\n
            • \n
              \n
              \n 2\n <\/div>\n<\/p><\/div>\n
              \n
              <\/div>\n<\/p><\/div>\n
              \n Is Page Extraction Allowed?\n <\/div>\n<\/li>\n
            • \n
              \n
              \n 3\n <\/div>\n<\/p><\/div>\n
              \n
              <\/div>\n<\/p><\/div>\n
              \n Are all files Web Optimised for Web Viewing?\n <\/div>\n<\/li>\n
            • \n
              \n
              \n 4\n <\/div>\n<\/p><\/div>\n
              \n
              <\/div>\n<\/p><\/div>\n
              \n Are there any other issues that the publisher need to fix? Refer to VitalSource Publisher Guide attached here.\n <\/div>\n<\/li>\n
            • \n
              \n
              \n 5\n <\/div>\n<\/p><\/div>\n
              \n
              <\/div>\n<\/p><\/div>\n
              \n Return to your Batch 7 Ingestion Progress excel spread sheet and fill out required information:\n <\/div>\n<\/li>\n<\/ul><\/div>\n
              \n

              How to check:<\/strong><\/p>\n

              1. Embedded fonts: <\/strong>You can check this by clicking File \u2192 Properties \u2192 Fonts<\/em><\/strong> in your open PDF, and checking all fonts individually. All fonts should have(Embedded Sunset) against its font name. A pop-up box will appear as you scroll through the PDF file is there are fonts that are NOT embedded. <\/p>\n

              2. Page Extraction: <\/strong>You can check by this clicking File \u2192 Properties \u2192<\/strong><\/em> Under Documents Restrictions Summary<\/strong><\/em>, Allowed<\/strong><\/em> must be against Page Extraction<\/strong><\/em><\/p>\n

              3. Web Optimised: You can check by this clicking File \u2192 Properties \u2192 <\/em><\/strong><\/em>Description<\/strong><\/em>, in bottom right on the pop-up box, spot Fast Web View:<\/strong><\/em> this should have Yes<\/strong><\/em> next to it.<\/p>\n

              4. Other issues: <\/strong>Please refer to the VitalSource Publisher Guide attached, to examine if there could be any other issues preventing a successful ingestion<\/p>\n

              5. Fill out required information: <\/strong>To assist with Part Two: Metadata Entry, the following information is required for a speedy entrance: Publication Date; Curriculum; Learning Area; Subject; Overview; Textbook URL. <\/em>Most of this information can be found on the Publisher's website, or Booktopia. <\/p>\n

              Again, if there are any issues. Please do not hesitate to contact Sei. <\/p>\n<\/p><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"

              Open PDF File From your Batch 7 Ingestion Progress Excel Sheet, copy the T Drive Link and open folder Check PDFs or Split PDF Here, we want to ensure that all pages are in the correct order, and ensure all relevant pages are in its correct chapter. If files requires checking - Open whole book […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"3","template_description":"In your Batch 7 Ingestion Progress Excel, there are 3 steps that will need to be marked with an \u2018x\u2019 once completed:\n\tStep 1: Files have been checked and split\n\tStep 2: A PDF of the cover image has been saved\n\tStep 3: txt.file has been created and saved","template_id":"kJd1uroRWj82YAPjkA9NAA","task_0":"Open PDF File","task_slug_0":"open-pdf-file","task_1":"Check PDFs or Split PDF","task_slug_1":"check-pdfs-or-split-pdf","task_2":"Further 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