{"id":8975,"date":"2016-11-21T14:18:33","date_gmt":"2016-11-21T14:18:33","guid":{"rendered":"https:\/\/www.process.st\/templates\/bank-reconciliation-template\/"},"modified":"2024-02-28T20:50:32","modified_gmt":"2024-02-28T20:50:32","slug":"bank-reconciliation-template","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/bank-reconciliation-template\/","title":{"rendered":"Bank Reconciliation Template"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/minso-wl1fLvEgc-xedFLA.png\" alt=\"Introduction:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/minso-wl1fLvEgc-xedFLA.png\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>This checklist will guide you through the necessary <strong>steps to check your internal financial activity<\/strong> lines up with the financial activity recorded on <strong>your bank statement<\/strong>.<\/p>\n<p>It is important to know whether all expected payments have been recorded as this helps you note any potential mistakes made by the bank.&nbsp;<\/p>\n<p>This bank reconciliation process<strong> works on a daily basis.<\/strong><\/p>\n<p>You can<strong> watch the video below<\/strong> for a quick visual explanation of the process.<\/p>\n<\/p><\/div>\n<div class=\"video-content\">\n<div class=\"iframe-container\">\n   <iframe src=\"https:\/\/www.youtube.com\/embed\/NAHiQrI8wUE?modestbranding=1&amp;showinfo=0\" frameborder=\"0\" allowfullscreen=\"true\"> <\/iframe>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"daily-tasks\">\n<h2>Daily tasks:<\/h2>\n<\/section>\n<section id=\"print-daily-declaration\">\n<h2>Print daily declaration<\/h2>\n<div class=\"text-content\">\n<p>Print out the<strong> declaration from your cash register<\/strong> to give an overview of the day's takings.<\/p>\n<p>Use this declaration as your<strong> base point for measuring calculations<\/strong> against.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"add-all-cash-taken-over-the-days-sales\">\n<h2>Add all cash taken over the day's sales<\/h2>\n<div class=\"text-content\">\n<p>Adding the cash from the registers seems like a simple process, but it is important to<strong> include a series of checks<\/strong> along the way.&nbsp;<\/p>\n<p><strong>Follow the steps laid out in this subchecklist<\/strong> to complete your cashing-up process.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Add all cash taken over the course of the day's trading\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Record this information\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Less the float(s) from cash registers\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check against the declaration statement\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Double count the cash\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       6\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Record any variance\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       7\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Bag all cash separately for the bank\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"fill-in-bank-deposit-slips\">\n<h2>Fill in bank deposit slips<\/h2>\n<div class=\"text-content\">\n<p>Fill in the <a href=\"https:\/\/www.thebalance.com\/how-to-fill-out-a-deposit-slip-315429\" rel=\"nofollow noopener\" target=\"_blank\">bank deposit slips<\/a> with the appropriate <strong>names, addresses, and account numbers<\/strong>.&nbsp;<\/p>\n<p>Be sure to<strong> document the quantity of cash correctly<\/strong> on the deposit.<\/p>\n<p class=\"style-info\">For some banks, this may be a simple paper form and for others, it may be a form printed on to the deposit bag itself.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"record-in-the-cash-receipts-journal\">\n<h2>Record in the cash receipts journal<\/h2>\n<div class=\"text-content\">\n<p>Record the details of the <strong>sales takings in your cash receipts journal<\/strong>.&nbsp;<\/p>\n<p class=\"style-info\">You will need to consult the <a href=\"https:\/\/www.accountingformanagement.org\/cash-receipts-journal\/\" rel=\"nofollow noopener\" target=\"_blank\">cash receipts journal<\/a> when running the bank reconciliation.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"file-declaration-cash-records-and-copy-of-deposit-slips\">\n<h2>File declaration, cash records, and copy of deposit slips<\/h2>\n<div class=\"text-content\">\n<p>File all the documents safely in case they are needed later for<strong> further review or audit.&nbsp;<\/strong><\/p>\n<p class=\"style-warning\">It's important to develop a clear and <strong>comprehensive filing system<\/strong> to make sure you are always on top of your historical paperwork.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"deposit-cash-in-the-bank\">\n<h2>Deposit cash in the bank<\/h2>\n<div class=\"text-content\">\n<p>Take all the<strong> cash takings, plus any checks<\/strong>, to the bank to be deposited and <strong>collect a bank statement<\/strong>.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"daily-reconciliation\">\n<h2>Daily reconciliation:<\/h2>\n<\/section>\n<section id=\"tick-off-bank-statement-against-cash-receipts-journal-crj\">\n<h2>Tick off bank statement against cash receipts journal (CRJ)<\/h2>\n<div class=\"text-content\">\n<p>Compare the figures on the<strong> bank statement<\/strong> with the figures on the<strong> cash receipts journal<\/strong>.<\/p>\n<p class=\"style-warning\">Where two figures for transactions are<strong> present on both, put a tick<\/strong> next to each of them.<\/p>\n<\/p><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Are there any unticked credits on the bank statement? <\/label><br \/>\n   <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"tick-off-bank-statement-against-cash-payments-journal-cpj\">\n<h2>Tick off bank statement against cash payments journal (CPJ)<\/h2>\n<div class=\"text-content\">\n<p>Compare the figures on the<strong> bank statement<\/strong> with the figures on the<strong> cash payments journal<\/strong>.<\/p>\n<p class=\"style-warning\">Where two figures for transactions are<strong> present on both, put a tick<\/strong> next to each of them.<\/p>\n<\/p><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Are there any unticked debits on the bank statement? <\/label><br \/>\n   <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"check-for-any-bank-errors\">\n<h2>Check for any bank errors<\/h2>\n<div class=\"text-content\">\n<p>Sometimes banks can make mistakes. Part of the purpose of a bank reconciliation process is to <strong>find these mistakes and account for them<\/strong>.<\/p>\n<p>Some common mistakes can be the <strong>fault of data entry<\/strong>. For example,&nbsp;the bank may have recorded a payment of $524 when it should have been $254.&nbsp;<\/p>\n<p>Be sure to <strong>carefully check<\/strong> for any errors before moving on.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Are there any errors made by the bank? <\/label><br \/>\n   <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"record-bank-errors\">\n<h2>Record bank errors<\/h2>\n<div class=\"text-content\">\n<p><strong>Record the errors<\/strong> you have found in the statement.<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Bank errors <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p class=\"style-info\">In order to easily contact your bank manager to report the errors at the end of the checklist, fill in their contact details below.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<h4>Bank manager contact details<\/h4>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Bank manager - First name <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Bank manager - Last name <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Bank Manager - Phone number <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"add-unticked-credits-to-the-crj\">\n<h2>Add unticked credits to the CRJ<\/h2>\n<div class=\"text-content\">\n<p>From your unticked lists, you want to run through the bank statement to<strong> find any unticked credits.&nbsp;<\/strong><\/p>\n<p>This refers to credits that have been recorded by the bank but are not present in your cash receipts journal. <strong>Add these unticked credits into the CRJ<\/strong> and then tick them off.<\/p>\n<p class=\"style-warning\"><strong>Update your cash receipts journal<\/strong> to reflect these omissions.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"add-unticked-debits-to-the-cpj\">\n<h2>Add unticked debits to the CPJ<\/h2>\n<div class=\"text-content\">\n<p>Once you've added any unticked credits to the CRJ, <strong>repeat the process for unticked debits.&nbsp;<\/strong><\/p>\n<p><strong>Add these unticked debits into the CPJ<\/strong> and then tick them off.<\/p>\n<p class=\"style-warning\"><strong>Update your cash payments journal<\/strong> to reflect these omissions.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-every-item-on-the-bank-statement-is-ticked\">\n<h2>Check every item on the bank statement is ticked<\/h2>\n<div class=\"text-content\">\n<p>After entering your unticked&nbsp;debits into your CPJ and your unticked credits into your CRJ, ticking each transaction off the bank statement as you go, you should be left with a<strong> fully ticked off bank statement.<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"calculate-the-bank-balance\">\n<h2>Calculate the bank balance<\/h2>\n<div class=\"text-content\">\n<p>Instead of just looking at the bank balance, we want to calculate the bank balance to know what it should be - rather than simply what the statement says.<\/p>\n<p>Begin with the balance as recorded<strong> at the end of the previous day's reconciliation<\/strong>.&nbsp;<\/p>\n<p><strong>Add the receipts total<\/strong> to this opening bank balance, and then <strong>subtract the payments total<\/strong>.<\/p>\n<p>The final answer should record the<strong> \"real\" bank balance<\/strong>.<\/p>\n<p>Record that figure below<strong> in the form field.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> \"Real\" bank balance <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"prepare-bank-reconciliation\">\n<h2>Prepare bank reconciliation<\/h2>\n<div class=\"text-content\">\n<p><span>Start with the <\/span><strong>bank balance from the bank statement.<\/strong><span> Add all the <\/span><strong>unticked receipts<\/strong><span> and then less the <\/span><strong>unticked payments<\/strong><span>.&nbsp;<\/span><\/p>\n<p>This should provide you with an <strong>amended version of the bank statement bank balance<\/strong>.<\/p>\n<p><strong>Record the final figure below<\/strong>.<\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Adjusted bank statement balance <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"verify-the-two-results\">\n<h2>Verify the two results<\/h2>\n<div class=\"text-content\">\n<p>Now compare the \"real\" bank balance calculated in <strong>task 17<\/strong>&nbsp;with the adjusted bank statement balance calculated in <strong>task 18<\/strong>.<\/p>\n<p class=\"style-info\"><strong>\"Real\" bank balance:&nbsp;<\/strong>{{form.\"Real\"_bank_balance}}<\/p>\n<p><strong>Adjusted bank statement balance:<\/strong>&nbsp;{{form.Adjusted_bank_statement_balance}}<\/p>\n<p>These<strong> two numbers should be the same<\/strong>, and the balance reconciled.&nbsp;<\/p>\n<p class=\"style-warning\">If they are not the same, check your maths by reviewing all calculations and begin the reconciliation again from task 10 if necessary.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"contact-the-bank-to-notify-them-of-errors\">\n<h2>Contact the bank to notify them of errors<\/h2>\n<div class=\"text-content\">\n<p>If you recorded any bank errors in<strong> task 12<\/strong>, you should <strong>contact the bank to notify them<\/strong>.&nbsp;<\/p>\n<p>Either contact by phone, or if you have the email address of your bank manager <strong>use the email widget below.<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=NAHiQrI8wUE\" rel=\"nofollow noopener\" target=\"_blank\">Daniel Palmer - Bank Reconciliation Process Explained<\/a><\/li>\n<li><a href=\"http:\/\/accountingexplained.com\/financial\/cash-and-equiv\/bank-reconciliation\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Explained - Bank Reconciliation<\/a><\/li>\n<li><a href=\"http:\/\/www.wikihow.com\/Prepare-a-Bank-Reconciliation\" rel=\"nofollow noopener\" target=\"_blank\">WikiHow - How to Prepare a Bank Reconciliation<\/a><\/li>\n<li><a href=\"http:\/\/www.accountingcoach.com\/blog\/bank-reconciliation\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Coach - Bank Reconciliation<\/a><\/li>\n<li><a href=\"http:\/\/www.accountingcoach.com\/bank-reconciliation\/explanation\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Coach - Bank Reconciliation Explanation<\/a><\/li>\n<li><a href=\"http:\/\/study.com\/academy\/lesson\/what-is-bank-reconciliation-definition-purpose-process-examples.html\" rel=\"nofollow noopener\" target=\"_blank\">Study - What is Bank Reconciliation<\/a><\/li>\n<li><a href=\"https:\/\/blog.scottsmarketplace.com\/bank-reconciliation-template\/\" rel=\"nofollow noopener\" target=\"_blank\">Scott's Marketplace - Bank Reconciliation Template<\/a><\/li>\n<li><a href=\"http:\/\/www.accountingcoach.com\/bank-reconciliation\/explanation\/2\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Coach - Sample Bank Reconciliation With Amounts<\/a><\/li>\n<li><a href=\"http:\/\/www.accountingtools.com\/bank-reconciliation-procedure\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Tools - Bank Reconciliation Procedure<\/a><\/li>\n<li><a href=\"http:\/\/accounting-simplified.com\/financial\/bank-reconciliation\/\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Simplified - Bank Reconciliation<\/a><\/li>\n<li><a href=\"http:\/\/college-cram.com\/study\/accounting\/special-journals\/cash-payments-journal\/\" rel=\"nofollow noopener\" target=\"_blank\">College Cram - Cash Payments Journal<\/a><\/li>\n<li><a href=\"http:\/\/college-cram.com\/study\/accounting\/special-journals\/cash-receipts-journal\/\" rel=\"nofollow noopener\" target=\"_blank\">College Cram - Cash Receipts Journal<\/a><\/li>\n<li><span><a href=\"https:\/\/www.accountingtools.com\/articles\/what-is-the-bank-reconciliation-process.html\" rel=\"nofollow noopener\" target=\"_blank\">Accounting Tools - The Bank Reconciliation Process<\/a><\/span><\/li>\n<li><span><a href=\"http:\/\/solidgrowthaccounting.com\/steps-to-manually-reconcile-a-bank-statement__596.html\" rel=\"nofollow noopener\" target=\"_blank\">Doug Boswell - 9 Steps to Manually Reconcile a Bank Statement<\/a><\/span><\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/accounting-onboarding-procedures\/\" rel=\"nofollow\">Accounting Onboarding Procedures<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/creating-an-invoice\/\" rel=\"nofollow\">Creating an Invoice<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/expense-management-process\/\" rel=\"nofollow\">Expense Management Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/accounts-receivable-process\/\" rel=\"nofollow\">Accounts Receivable Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/accounts-payable-process\/\" rel=\"nofollow\">Accounts Payable Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/income-profit-and-loss-statement-process\/\" rel=\"nofollow\">Income (Profit and Loss) Statement Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/cash-flow-report\" rel=\"nofollow\">Cash Flow Report<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/balance-sheet-statement-preparation-checklist\" rel=\"nofollow\">Balance Sheet Statement Preparation Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/business-tax-preparation-checklist\" rel=\"nofollow\">Business Tax Preparation Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/annual-financial-report-template\/\" rel=\"nofollow\">Annual Financial Report Template<\/a><\/li>\n<\/ul><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: This checklist will guide you through the necessary steps to check your internal financial activity lines up with the financial activity recorded on your bank statement. It is important to know whether all expected payments have been recorded as this helps you note any potential mistakes made by the bank.&nbsp; This bank reconciliation process [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":8976,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"22","template_description":"Use this checklist to reconcile your internal financial records with your bank statement on a daily basis.","template_id":"gs0OwgwsJ7oIPIomH5tN8Q","task_0":"Introduction:","task_slug_0":"introduction","task_1":"Daily tasks:","task_slug_1":"daily-tasks","task_2":"Print daily declaration","task_slug_2":"print-daily-declaration","task_3":"Add all cash taken over the day's sales","task_slug_3":"add-all-cash-taken-over-the-days-sales","task_4":"Fill in bank deposit 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