To do lists shouldn’t take hours to set up, nor should they be complicated. Every second you spend setting up your task list and preparing for the work ahead is time wasted instead of getting out there and eliminating items from your schedule.
You should be able to jot down your tasks, have just enough flexibility to work how you need to, and then get on with it. After all, isn’t the point of a to do list to help improve your productivity?
Well, we here at Process Street decided to save you even more time by searching for to do list templates to suit all occasions. From general blank to do lists which are perfect for printing out and jotting down individual tasks, to templates helping to structure and track your entire week, or even the activities of a whole team.
Click on the relevant subheader below to jump to the relevant section. Alternatively, scroll down to find out all we have to say regarding to do lists.
- What is the difference between a to do list and a process
- Running a process to upgrade your to do list
- Basic daily task templates
- Weekly task templates
- Download our free Ebook on task management
What is the difference between a to do list and a process?
A to do list can be defined as a list of errands or tasks, usually written as a memory aid, detailing what one needs to accomplish.
This is in contrast to a process, which is a series of actions or steps taken to achieve a particular end.
In a process, each task is linked to another. The tasks build on one another to give a particular end. In a to do list, tasks are not necessarily linked, and all in all, are more basic than processes.
When to use a to do list
Keeping a to do list organizes tasks, keeping you focussed and making everything much more manageable. Seeing an outline for what needs to be done keeps you on task and grounded.
To do lists are usually used for single individuals to keep track of everyday tasks.
When to use a process
A process is a series of tasks that work together to give a specific end. Processes are used for more complex business operations, rather than everyday tasks. More than one team member at a time can be working on a given process.
To create and manage your processes, use Process Street.
Process Street is superpowered checklists. With our checklists, you can easily create and manage your processes.
For more information on Process Street, watch the below webinar: An Introduction to Process Street.
Our checklists have the following features, creating dynamic checklist machines:
- Stop tasks to ensure task order.
- Dynamic due dates, so no deadline is missed.
- Conditional logic, creating a dynamic template that caters to your needs.
- Role assignments, to ease task delegation within your team.
- Approvals, allowing decision-makers to give the go-ahead (or rejection) on important items. Also, the necessary comments can be provided.
For more information on how to create a checklist template in Process Street, watch the below video: Basics of Creating and Editing Checklists.
Running a process to upgrade your to do list
Processes give greater complexity and control over your tasks compared with to do lists. With this in mind, we at Process Street have created daily work schedule checklists to be run as a process to manage your daily tasks. For more information, watch the below video: Daily Checklist: My Daily Work Schedule Checklist With Process Street.
It is here that we present with our 6 top templates you can use, to implement processes and manage your daily schedule.
Daily Work Schedule Checklist for Editor Tasks
Run this daily work schedule checklist for editor tasks every day and work through it to cover the small recurring tasks which always need to get done. Enter bigger tasks or projects into the checklist and complete them as they appear.
Daily routine checklist
Run this daily routine checklist to ensure you make the most out of your time. This checklist has been designed to help you balance work and family life,
Daily Schedule Template
Run our daily schedule template to organize your workday or someone else/s. Plan tasks daily in advance and then follow the checklist throughout the day.
Remote daily work schedule template
Run this checklist to plan and follow your daily work schedule when working from home. This template enhances productivity and saves costs.
Daily Customer Service Duties
Sometimes, your daily tasks are specific to your unique role. For such tasks, you can adopt a Process Street template just like this Daily Customer Service Duties Template to meet your specific needs.
Use this Daily Customer Service Duties checklist to help customer service and support staff go about their daily tasks and duties in a straightforwardly and productively manner.
Basic daily task templates
If you want a basic daily task checklist, we have compiled a compilation of other top resources you can use.
Design Love Fest – Top 3 Tasks
Design Love Fest demonstrates the opinion of many (including us) with this checklist, in that they focus on the three most important tasks of the day, and get you to set out a strict time of day during which you will check your emails. With bright colors and a more casual tone than the general to do list templates, this entry is perfect for those looking to take things one day at a time.
Simple As That – Get Things Done
Whilst this to do list is a hybrid of several of this post’s categories, it’s primarily designed to be run every day, hence its place here. Simple As That‘s daily to do list is best suited for those of you who like to plan out every detail of your day, from the time at which each task will be done, to which tasks are top priority, and even your daily diet.
Tidy Forms – Two Daily Planner
Tidy Forms offer a bit of a twist on your average daily to do list; their planner allows you to organize two days in advance, rather than just the one. It may not be the prettiest template on this list, but the flexibility to layout your to do list for two days makes this a useful tool for those who find their tasks changing very little from day to day.
Forms Birds – To Do Today
As any of you who have been keeping track of our posts on productivity will know, everyone at Process Street loves the Pomodoro Technique. So, upon discovering a to do list on Forms Birds which has the tomato itself in the top right corner, with space enough for a day’s worth of 25-minute sprints, we couldn’t do anything but include it in our top pick of existing templates.
Glue Sticks & Gumdrops – Daily To-Do
Time for another entry with personality, this time from Glue Sticks & Gumdrops. With headings that look handwritten, along with a calm green and eye-catching pink color scheme, this daily to-do template gives you plenty of room to record your tasks for the day, prioritize those extra important duties, note who you need to call, and even get a reminder to keep topped up on water when looking at the bottom of the page.
Weekly Task Templates
Moving on to a longer time frame, below are our top processes and to do lists to be used weekly.
Process Street – Weekly To Do List
As with all Process Street templates, it’s incredibly easy to quickly jot down your tasks for every day of the week, and then record your progress using our app. Never worry about ruining your to do list with minor mistakes like ticking off the wrong task – you can instantly edit and update every instance of this weekly checklist, no matter how many times you run it. For example, you can take this weekly template, edit a few tasks to suit your needs, and proceed to run it as many times as you wish.
Marketing Weekly To Do List Template
Run this checklist to create your weekly to do list. This checklist can be adapted to make it unique to your department.
PPC Weekly Campaign Review Checklist
Run this weekly PPC checklist for each account under management.
Task Management: Weekly Review Checklist
Run this review checklist every week to get your tasks in order and start afresh week after week.
Spreadsheet123 – Daily To Do List
Misleading name aside, Spreadsheet123‘s Daily To Do List is a great little template for organizing your week by laying out your tasks in plain English. With a section for each day (including the weekend), space for 8 tasks per day, and a checkbox for each task, everything you could ask for in a basic weekly template is here. Plus, it’s an Excel file, so it has a familiar layout for many users.
Design Eat Repeat – Weekly Cupcakes
Design Eat Repeat, much like Design Love Fest, has created a cute template for organizing your week. With space for 6 tasks per weekday (and 3 on Saturday and Sunday), it even comes with the bonus task of ‘cupcakes’ at the end of the week; a fitting end to a highly organized seven productive days.
Bonus! List It Planner – Weekly Planner
List It Planner is a fantastic website for anyone looking for a long-term to do list organizer. Their main product is a physical calendar split up into weekly to do lists which is perfect to sit on your desk and be to hand if you think of a task.
They also have this simple but effective weekly to do list planner which is pretty much a single sheet out of their calendar. If you like this one, consider checking out the full product!
Also, thanks to List It Planner for reaching out to us in the comments – this entry was created at their request so go give them some love.
A Pair & A Spare – Things To Do
Going even more bare-bones than the majority of this collection, A Pair & A Spare created this weekly to do list template to split up your long term goals into bitesize chunks for the week ahead. The minimal black and white color scheme also has a slight Patrick Bateman vibe to it, so there’s another plus.
Vertex42 – Prioritized Daily To Do List
Much like Spreadsheet123’s earlier entry, Vertex42‘s Prioritized ‘Daily’ To Do List is, in fact, a template for you to plan out your upcoming week’s tasks. Whilst much here is the same as A Pair & A Spare’s minimal design, the benefit here is a simple start next to the first two tasks each day, serving as a great way to help you mark which tasks are most important.
What Is Your To Do List Of Choice?
Much like our best productivity apps, remember to only use one of these to do lists (or, at most, one from each category) to avoid getting bogged down with unnecessary tools. Better yet, if you find these to do lists lacking, grab them as a basic template to work off and customize to your needs.
Have any to do list templates of your own that beat the pants off of our selection? Mention it in a comment below, and you may well see it added to this list, or as part of a future post.
Update: We’ve been notified of some really good templates over at Someka, check them out!
Download our Free Ebook on Task Management
This guide will teach you how to manage your tasks, prioritize properly, and get a ton of important work done.
You’ve heard it all before. You have the same amount of hours in your day as anyone else…
…But what good are those hours if you’re not managing tasks properly?
I’ve improved my productivity threefold since I started researching and writing this ebook, and it’ll help you too change bad habits and put you on the path to productivity.