Intro to Customer Service Interview With Questions:

Customer Service Interview Process With Questions

This Process Street Customer Service Interview Process With Questions is engineered to guide a manager through a three-stage interview process for hiring a customer service department team member.

This template is developed to be part of a larger recruitment process outlined in How to Conduct an Interview: A Full Hiring Process With 11 Premade Interview Processes.

The process works as follows:

  • Applicants are sent an application process to fill out via a checklist run link: Job Application Form
  • The information from this application process feeds back into this interview process which is triggered on submission using Zapier
  • The hiring manager screens the application and arranges the first interview if the candidate appears qualified for the role
  • The information gathered in the interview process for the successful candidate is then fed back into the recruitment process to help with onboarding

Throughout this checklist, conditional logic is used to present differing next steps depending on the information entered into the template. 

For example, in task 3 Review the candidate's application if the manager decides the candidate is not sufficiently qualified the next task would be Inform the candidate they were unsuccessful. If the manager decides the candidate is qualified for the role the next task would be Run a screening interview

Within this checklist, there will be form fields where information can be recorded. This information, and information from the initial application process, can be pulled into text boxes in relevant sections to display important context to the interviewer. 

Throughout the template, you will find example questions which might be asked of a candidate applying to be a customer service or support rep. The template can be edited to add custom questions and additional steps to the process if you need them. 

Enter checklist details

Use this section to enter the details of the candidate and of the checklist being run.

If you're using the full application process outlined in How to Conduct an Interview: A Full Hiring Process With 11 Premade Interview Processes then the candidate details will be pulled from the prospective hire's application process and recorded in hidden fields in this task. 

The data in these hidden fields should be shown in this text box through the use of variables. Other information from the candidate's application process will be shown in relevant sections throughout the checklist.

Candidate name: {{form.Candidate_name}}

Date of application: {{form.Date_of_submission}}

Role applied for: {{form.Role_applying_for}}

Email address: {{form.Candidate_email_address}}

Phone number: {{form.Candidate_phone_number}}

Full address: {{form.Candidate_full_address}}

Social security number: {{form.Candidate_social_security_number}}

US working eligibility: {{form.Candidate_US_eligibility}}

Felony history: {{form.Candidate_felony_conviction}}

Enter any other pertinent information into the form fields below.

Review the candidate's application

Use the information from the candidate's application to assess whether they should be given a screening interview. 

Use the form field to determine the next stage. 

You can find the candidate's information below the drop-down

The candidate's answers are automatically pulled from the Job Application Form checklist which was sent to the candidate.

The role applying for:

{{form.Role_applying_for}}

Relevant experience 1:

{{form.Relevant_experience_1}}

Relevant experience 2:

{{form.Relevant_experience_2}}

Relevant experience 3:

{{form.Relevant_experience_3}}

Achievement 1:

{{form.Achievement_1}}

Achievement 2:

{{form.Achievement_2}}

Achievement 3:

{{form.Achievement_3}}

What elements do you believe create a strong team environment?:

{{form.Teamwork_1}}

What task have you undertaken where teamwork played a large role?:

{{form.Teamwork_2}}

Can you provide an example of how you have managed conflict in the workplace?:

{{form.Teamwork_3}}

Tell us about a time in the past where you provided leadership to a team:

{{form.Teamwork_4}}

Why did you want the role:

{{form.Reason_to_work_here}}

Expand on the answer:

{{form.Reason_to_work_explanation}}

What would your autobiography be called?:

{{form.Silly_Q_1}}

If you could steal credit for any art, music, film, or literature what piece would it be?:

{{form.Silly_Q_2}}

Is tea or coffee a better office beverage?:

{{form.Silly_Q_3}}

Describe the emotions you feel when playing a game of monopoly:

{{form.Silly_Q_4}}

Everyone has a good app idea. What’s yours?:

{{form.Silly_Q_5}}

Contact availability:

{{form.Contact_availability}}

Run a screening interview

The screening interview is your opportunity to assess a candidate's general applicability for the role. 

In this interview, you might want to work out a candidate's familiarity with customer service and verify the information given on their application form. 

A screening interview could be conducted on the phone or in person. For a customer service role this could provide a useful insight into how well someone operates on the phone, as this might be a larger part of their role. 

Use the form fields provided to record the information.

Consider whether the candidate continues

Use the drop-down field to record whether or not the candidate was strong enough to pass through to a full interview.

Interview the candidate for the role

In this interview, you have a great opportunity to analyze a candidate's understanding of their field and general competency. 

Here you can add extra questions specific to the processes or tech you use in your company, and assess the prospective hire's familiarity with those approaches. 

Use the form fields to record the answers given.

Decide whether the candidate has the necessary expertise

If the candidate appears to be competent and seems like a good potential hire, record this in the drop-down field below.

Perform a team interview

This interview gives you an opportunity to introduce the potential new hire to some of their possible colleagues while giving existing employees the chance to provide you with their feedback in respect to the candidate. 

You can add further questions to this task to follow up on things which had been discussed on the previous call.

This interview can give you an idea of the potential fit of the new employee and will let the new employee understand a little more about what to expect if they were to join the company. 

Use the form fields to record information.

Discuss whether the candidate would be a good fit

Review all the materials contained in this checklist and discuss the different candidates. 

Sometimes you know who jumps out at you and other times it's a lot harder. 

Consider how you prioritize the following features of a candidate:

  • Competency in the role
  • Experience in the role
  • Whether they'll fit into the company culture

Use the form field provided for notes.

Ray Dalio, founder and CEO of hedge fund Bridgewater Associates, leaves us with a little suggestion for making a final choice on who you hire. 

Forgive yourself

Making the right choice is a gamble and it's normal for it not to always pay off.  

Make the hiring decision

You can connect this step with our Employee Onboarding Process.

You can use either Zapier or the checklist run link to take important information for HR from this checklist and insert it into the Employee Onboarding Process. 

Use the drop-down field to confirm your hiring decision and the form field below to identify a reason for your decision which will be passed on to the candidate. 

Congratulate the candidate

Use the email widget attached to notify the candidate of their success and let them know you'll follow up with them in due time. 

Inform the candidate they were unsuccessful

It is important to maintain good relationships with other people in life and in work. 

Let the unsuccessful candidate know that they will not be offered the position. If possible, outline some of your reasons for not choosing them for the role. 

You can use the email widget below. 

Sources:

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