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Employee Onboarding – Pre First Day

Employee Onboarding – Pre First Day

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Welcome to the team:
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We want to get to know you!
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Upload a Photo
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Important ADP and I-9 Information
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Equipment Recommendations
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Want to learn more? (Optional)

Welcome to the team:

Congratulations and welcome to TrueML!

We’ve created a pre-first day checklist to help your onboarding run smoothly. Click next to get started.

Waffle morning in 2019 in the San Francisco office!

We want to get to know you!

Welcome to the team!

As a part of your introduction to the company, we’d like you to write a short 2 to 3 sentence bio about yourself.

This will be shared with the company in our welcome channel in Slack during your first week to help you build lasting relationships at TrueML.


Ex: In my free time, I enjoy traveling abroad to learn about other cultures, spending time with my dog, and cooking. I’m a work-hard-play-hard kind of person and I’m excited to be here! I’m always open to chat so feel free to message me. 


Upload a Photo

Please upload a headshot

This will be shared with the company in our welcome channel in Slack during your first week to help you build lasting relationships at TrueML.


If you have any questions or concerns, please reach out to HR or your recruiter.

Please make sure your photo is:

  • Please make sure to name your file with your first and last name
  • At least 500x500px
  • Square or circular
  • Professional so we can see your face (no ski masks, sunglasses)

Important ADP and I-9 Information

Things to look out for

If you’re based in the US, follow the steps below.

ADP Setup:
You should receive two registration emails from ADP (one email will indicate instructions to register and the second will contain your credentials) within a few days of your start date. If you have any issues during the registration process, please email [email protected]!

Once you are able to log into ADP complete the following:

    • 1

      Sign up for direct deposit (We do not distribute paper checks)
    • 2

      Add photo (We would love to put a face to your name!)
    • 3

      Add emergency contact (Just in case)

    You will also have access to view the following and much more:

    • Handbook
    • Pay Information

    I-9 Verification Email

    We utilize Fieldprint to perform remote I-9 verifications. You’ll be receiving an email from Fieldprint to start your I-9 process before your start date. Once you receive the email, please schedule an appointment through their workflow ASAP! If you run into any issues with booking, please reach out to your recruiter or [email protected] and we’ll be happy to help.

    Please see the list below to see what qualifies as satisfactory documentation.

    If you’re based in Canada, follow these steps below.

      • 1

        If you’ve incorporated, please ensure that your corporation is set up. If you’re an independent contractor you do not need to complete this step.
      • 2

        Email your recruiter directly or [email protected] with your W-8BEN-E IRS form.

      ADP Setup:
      You should receive a registration email from ADP within a few days of your start date. If you have any issues during the registration process, please email payro[email protected]!

      Once you are able to log into ADP complete the following:

      • 1

        Add photo (We would love to put a face to your name)
      • 2

        Add emergency contact (Just in case)

      You will also have access to view the following and much more:

      • Handbook
      • Pay Information

      Equipment Recommendations

      You’re provided a $500 stipend on your first check to help cover the cost of your work from home setup. Below is a guide from our IT department on what to buy for your office setup! We hope you find this useful in making your work from home office amazing.

      Here at TrueML, we want you to bring your A-Game every day. The technology you use is crucial to your work; together, we’ve generated recommendations when purchasing equipment to use within your home office or remote space. Your situation is unique, and not all suggestions may apply. If you have any questions about equipment, please reach out to [email protected] 

      Monitors:

      Your computers are compatible with almost every monitor on the market. However, not all monitors are created equal. Here are some top-rated monitors from well-known manufacturers. 

      24” Samsung T350 Series

      24” Dell S2421NX

      27” LG 27UK500-B

      Keyboards and Mice:

      Keyboards and Mice aren’t widely available from third-party companies. Macally seems the most equipped with various keyboards and mice designed specifically for the mac ecosystem. This product compatibility is essential for using shortcuts and system features with your keyboard. We recommend Bluetooth to avoid using limited USB ports. Apple, the preferred premium keyboard and mouse, prices roughly the same as Logitech. 

      NonApple Brand: Macally 

      Apple’s keyboards and mice are the best you can get. Rechargeable, Bluetooth, Backlit, and the mouse even features advanced gestures. 

      Apple

      Hubs:

      With modern Macs having only 2 USB-C ports, you may wonder how you can connect to various peripherals you might use. Here is where a USB-C Hub comes in handy. The three below aren’t the cheapest, but they are from well-known brands, made of high-quality materials, and have the best set of features available. Most importantly, each of these hubs uses Power Delivery (PD) Passthrough, meaning you can charge your Mac through the labeled PD port on the hub. Using a PD opens up an additional USB Port on your mac. 

      (Unless you are a power user, we recommend skipping the $200 to $300 Stationary Docks. While they add a lot of flexibility, most users won’t use all those extra ports.)

      Anker without Ethernet (100w Passthrough Charging)

      Anker with Ethernet (100w Passthrough Charging)

      Satechi with Ethernet (60w Passthrough Charging)

      Routers:

      While you probably already have an adequate home wifi system, you may consider upgrading your router if your typical home network performance is slow or spotty. Recommending routers is very difficult because most major brands function very similarly. Often, performance issues can be due to the age or layout of your home and the age of the router. Therefore, we defer to a well-known and trusted retailer like Best Buy for a list of commonly recommended routers. If you are interested in the best performance with an easy-to-use system, check out our upgrade pick from Linksys. While it is pricier, it has fast speeds, supports many connections for multiple devices, is an easy-to-use app, and can even be expanded as a mesh system if you wish to expand coverage.

      Lots of options Home Office Routers – Best Buy

      Upgrade Pick: Linksys Velop AX4200 WiFi 6

      Not sure what Mesh Wifi is? Is your home so large or old that you have dead zones? Checkout the guide here on what Mesh Wifi is, and when it is worth the extra cost. 

      Webcam:

      While all Macbooks come with built-in webcams, often the quality is on the lower end. Add in low light in many home offices, and you have a recipe for a not-so-great webcam experience. A dedicated webcam isn’t a fix for a bad home office, but it can help make you easier to see and hear.  We recommend skipping 4k Webcams as Google Meet won’t stream that much data anyway. There are many options out there, but Logitech is the most readily available. If you want extra lighting assistance without hiring somebody, check out the Razer Kiyo with an integrated lighting system. 

      Logitech – C920s Pro 1080p Webcam with Privacy shutter – BlackRazer – Kiyo Webcam with Adjustable Ring Light – Black

      Stands:

      Laptop stands are a dime a dozen and not entirely necessary. But when combined with a monitor and mouse/keyboard, they can improve your desk setup. Twelve South makes many products for the Mac Ecosystem, and their stands are high quality and should last a while (as long as you don’t try to sit on them). 

      Twelve South Curve Stand for MacBook 12-1708 – Best Buy

      Twelve South BookArc VerticalDesktop Stand 12-2005 – Best Buy

      Want to learn more? (Optional)

      The members of our Executive team are proud participants in industry thought leadership. Below are some optional resources where you can learn more about TrueML and how our leaders actively contribute to our presence!

      Lessons from building 20 products in 20+ years, with Laura Marino

      Nadav’s Founder’s Tour 2022

      Ohad talks about recent consumer credit trends (Aug 2022)

      Take control of your workflows today.