Kicking off the Ultimate Guide to Hiring an Intern, you need to compile a list of potential candidates. Record this list and other important details using the form fields below.
Maintain original copies of contracts
File the copies of contracts signed by the intern in the filing cabinet in the HR office AND scan them and attach them here so they cannot be lost and everyone has access.
The security of signed documents is critical. Maintain signed contracts in a locked storage environment with limited access. When someone needs to review the document, provide her with a photocopy of the original. Whenever possible, create a secure online storage location that is password protected. Authorized personnel can be given access to a scanned copy of contracts online. This method protects both the original document and the privacy of its contents.
Make a list of all contracts in a spreadsheet along with critical information from each. Include the origination date, basic contract provisions, contact information, payment address and contract termination date. Use this spreadsheet to easily reference all contract information without needing to weed through legal jargon each time there are questions about a contract.