Explore the comprehensive Fidelity Background Check Process, ensuring maximum due diligence in employee vetting for trustworthy personnel selection.
1
Gather necessary employee information
2
Begin online application for Background Check
3
Consent for Background Check obtained from employee
4
Approval: Consent Verification
5
Enter necessary employee details
6
Submit and initiate background check
7
Track background check process
8
Receive and Download Background Check Report
9
Review the details of the report
10
Approval: Report Verification
11
Determine if there are any discrepancies or issues on the report
12
Document findings internally
13
Discuss findings with employee if necessary
14
Approval: Discussion Outcome
15
Make decision whether to proceed with the employment based on the report
16
Communicate the decision to the HR department
17
Archive the report
18
Document the entire process for audit trail
19
Notify the employee about the result of the Background Check
20
Close Background Check Process
Gather necessary employee information
This task involves collecting all necessary information about the employee. This includes their personal details, contact information, and identification documents. The information gathered here will be used for the background check process.
Begin online application for Background Check
In this task, initiate the online application for the background check process. This involves accessing the designated platform and filling in the required details to initiate the background check for the employee.
Consent for Background Check obtained from employee
Obtain the employee's consent for the background check process. Ensure that they understand the purpose and scope of the background check and obtain their signed consent.
Approval: Consent Verification
Will be submitted for approval:
Consent for Background Check obtained from employee
Will be submitted
Enter necessary employee details
Enter all necessary employee details into the background check system. This includes personal information, employment history, and references. Ensure that all information is accurate and up-to-date.
1
Male
2
Female
3
Other
1
Company A
2
Company B
3
Company C
Submit and initiate background check
Submit all entered employee details and initiate the background check process. This will trigger the system to start the necessary checks and verifications.
Track background check process
Track the progress of the background check process. This involves regularly checking the system for updates and ensuring that all steps are completed in a timely manner.
1
Education Verification
2
Employment Verification
3
Criminal Record Check
4
Credit History Check
Receive and Download Background Check Report
Receive and download the completed background check report. Ensure that all relevant information is included and accurate.
Review the details of the report
Thoroughly review the details of the background check report. Pay attention to any red flags or discrepancies that may require further investigation.
Approval: Report Verification
Will be submitted for approval:
Submit and initiate background check
Will be submitted
Determine if there are any discrepancies or issues on the report
Analyze the background check report to identify any discrepancies or issues that may impact the employee's suitability for the position. Document any findings for further review.
1
Employment Gap
2
Criminal Record
3
False Education
4
Inconsistent Employment History
Document findings internally
Document all findings from the background check process internally. This includes recording any discrepancies, issues, or concerns that were identified during the review process.
Discuss findings with employee if necessary
If necessary, schedule a meeting or discussion with the employee to address any findings or concerns identified in the background check report. Provide them with an opportunity to provide explanation or clarification.
Approval: Discussion Outcome
Will be submitted for approval:
Discuss findings with employee if necessary
Will be submitted
Make decision whether to proceed with the employment based on the report
Based on the findings from the background check report and any discussions with the employee, make a decision on whether to proceed with the employment process. Consider the nature and severity of any identified issues or discrepancies.
1
Proceed with Employment
2
Do Not Proceed with Employment
3
Further Investigation Required
Communicate the decision to the HR department
Once a decision has been made regarding the employee's suitability for employment based on the background check report, communicate this decision to the HR department. Provide them with all necessary documentation and information.
Archive the report
Archive the background check report for future reference and audit purposes. Ensure that it is stored securely and in accordance with data protection regulations.
Document the entire process for audit trail
Document the entire background check process for audit trail purposes. This includes recording all steps taken, decisions made, and any communications or discussions related to the background check.
Notify the employee about the result of the Background Check
Notify the employee about the result of the background check. Provide them with clear and concise information regarding the decision made and any follow-up actions that may be required.
Background Check Result
Close Background Check Process
Once all necessary actions and decisions have been completed, close the background check process. This marks the end of the process and ensures that all required tasks have been finalized.
