Provide Introduction to the Company and Finance Team
2
Schedule for necessary training
3
Provide company handbook and policies to new employee
4
Assign mentor to guide the new employee
5
Set up a meeting between the employee and team manager
6
Approval: Manager
7
Explanation of job responsibilities and guidelines
8
Provide a tour of the working environment
9
Complete paperwork and documentation for financial matters
10
Initiate setup of company email and necessary systems
11
Introduction to internal systems and software
12
Approval: IT Department
13
Training on company's financial processes and procedures
14
Assign first task or project
15
Meeting with HR for benefits and compensation details
16
Introduction to clients if needed
17
Assign workstation and necessary office supplies
18
Meet the whole team and other company's personnel related to work
19
Schedule for periodic performance reviews
20
Approval: HR Department
Provide Introduction to the Company and Finance Team
This task is the first step in onboarding a new financial service representative. The goal is to introduce the new employee to the company and the finance team, helping them feel welcome and part of the team. The desired result is that the new employee feels comfortable and has a basic understanding of the company's structure and the role of the finance team. Know-how: Welcoming the new employee, providing an overview of the company's history, structure, and values, and introducing key members of the finance team. Potential challenges: The new employee may feel overwhelmed with the amount of information, so it's important to keep the introductions brief and provide resources for further exploration. Required resources: Company presentation, profiles of finance team members.
1
John Smith
2
Mary Johnson
3
Alex Brown
Schedule for necessary training
This task is to schedule the necessary training sessions for the new financial service representative. The goal is to ensure that the new employee receives the required training to perform their job effectively. The desired result is a well-trained employee who is equipped with the necessary knowledge and skills. Know-how: Identifying the training needs of the new employee, coordinating with trainers or training departments to schedule training sessions, and communicating the schedule to the employee. Potential challenges: Scheduling conflicts with trainers or other employees, availability of training resources, and balancing the training sessions with regular work tasks. Required resources: Training schedule, training materials, and trainers.
1
Product Training
2
Software Training
3
Compliance Training
Provide company handbook and policies to new employee
This task is to provide the new financial service representative with the company handbook and policies. The goal is to familiarize the employee with the company's rules, regulations, and policies. The desired result is an employee who understands and adheres to the company's guidelines. Know-how: Sharing the company handbook and policies, explaining the importance of following them, and answering any questions the employee may have. Potential challenges: Ensuring the employee understands and acknowledges the policies, addressing any concerns or misunderstandings. Required resources: Company handbook, policies, and a meeting room for the explanation.
Assign mentor to guide the new employee
This task is to assign a mentor to guide the new financial service representative. The goal is to provide support and guidance to the new employee during the onboarding process. The desired result is a new employee who feels supported and has someone to turn to for advice and assistance. Know-how: Identifying a mentor with experience and knowledge in the field, introducing the mentor to the new employee, and establishing the mentor-mentee relationship. Potential challenges: Finding a suitable mentor, ensuring the mentor is available and committed to supporting the new employee, and ensuring effective communication between the mentor and mentee. Required resources: List of potential mentors and their availability.
Set up a meeting between the employee and team manager
This task is to set up a meeting between the new financial service representative and their team manager. The goal is to establish a relationship between the employee and their manager, ensuring clear communication and expectations. The desired result is a new employee who understands their role and responsibilities within the team. Know-how: Coordinating with the team manager and the new employee to find a suitable time for the meeting, providing an agenda for the meeting, and ensuring both parties are prepared. Potential challenges: Scheduling conflicts, availability of meeting rooms, and ensuring effective communication between the employee and manager. Required resources: Meeting room, meeting agenda, and availability of the team manager.
Approval: Manager
Will be submitted for approval:
Set up a meeting between the employee and team manager
Will be submitted
Explanation of job responsibilities and guidelines
This task is to explain the job responsibilities and guidelines to the new financial service representative. The goal is to ensure the employee has a clear understanding of what is expected of them in their role. The desired result is a new employee who can confidently perform their job duties. Know-how: Providing an overview of the job responsibilities, explaining any specific guidelines or procedures, and addressing any questions or concerns the employee may have. Potential challenges: Ensuring the employee understands the responsibilities and guidelines, addressing any information gaps or misunderstandings. Required resources: Job description, guidelines, and a meeting room for the explanation.
Provide a tour of the working environment
This task is to provide a tour of the working environment to the new financial service representative. The goal is to familiarize the employee with the office layout, facilities, and amenities. The desired result is an employee who feels comfortable and can navigate the office space. Know-how: Walking the employee through the office, introducing key areas such as workstations, meeting rooms, break rooms, and restrooms. Potential challenges: Familiarizing the employee with the office layout, addressing any questions or concerns about facilities. Required resources: Map of the office, knowledge of key areas and facilities.
1
Workstations
2
Meeting Rooms
3
Break Rooms
Complete paperwork and documentation for financial matters
This task is to complete the necessary paperwork and documentation for financial matters for the new financial service representative. The goal is to ensure that all financial-related documents are in order and up to date. The desired result is a new employee whose financial information and documentation are accurate and compliant. Know-how: Collecting and reviewing the required paperwork, verifying the accuracy of the information provided, and addressing any discrepancies or missing documents. Potential challenges: Ensuring the employee understands the required documents, addressing any concerns or questions, and maintaining the confidentiality and security of the documents. Required resources: List of required documents, forms, and a secure location for document storage.
Initiate setup of company email and necessary systems
This task is to initiate the setup of company email and necessary systems for the new financial service representative. The goal is to provide the employee with the necessary tools and access to the company's communication and collaboration systems. The desired result is an employee who can effectively communicate and collaborate with colleagues. Know-how: Requesting the setup of company email and necessary systems from the IT department, providing the employee with login credentials, and explaining how to use the systems. Potential challenges: Coordinating with the IT department, ensuring timely setup of the systems, and addressing any technical issues or questions from the employee. Required resources: IT department contact information, login credentials, and instructions for system usage.
Introduction to internal systems and software
This task is to introduce the internal systems and software used by the company to the new financial service representative. The goal is to provide the employee with an overview of the tools they will be using in their role. The desired result is an employee who can navigate and effectively use the internal systems and software. Know-how: Demonstrating the functionality of the internal systems and software, explaining their purpose and importance, and providing resources for further learning. Potential challenges: Familiarizing the employee with the systems and software, addressing any questions or concerns about their usage. Required resources: Access to the internal systems and software, user guides or manuals, and a meeting room for the demonstration.
1
CRM System
2
Accounting Software
3
Document Management System
Approval: IT Department
Will be submitted for approval:
Initiate setup of company email and necessary systems
Will be submitted
Training on company's financial processes and procedures
This task is to provide training on the company's financial processes and procedures to the new financial service representative. The goal is to ensure the employee has a thorough understanding of how financial tasks are handled within the company. The desired result is an employee who can effectively and accurately perform financial tasks. Know-how: Presenting the financial processes and procedures, explaining the step-by-step workflows, providing examples, and addressing any questions or concerns. Potential challenges: Ensuring the employee understands the financial processes and procedures, addressing any gaps in knowledge or misunderstandings. Required resources: Training materials on financial processes and procedures.
Assign first task or project
This task is to assign the first task or project to the new financial service representative. The goal is to provide the employee with an opportunity to apply their knowledge and skills in a real-world scenario. The desired result is a new employee who can demonstrate their ability to perform the job tasks. Know-how: Selecting an appropriate task or project based on the employee's skills and abilities, providing clear instructions and expectations, and offering support or guidance as needed. Potential challenges: Identifying a suitable task or project, ensuring the employee has the necessary resources or information to complete the task. Required resources: List of available tasks or projects, task instructions, and task-specific resources.
Meeting with HR for benefits and compensation details
This task is to schedule a meeting with the HR department to discuss the benefits and compensation details for the new financial service representative. The goal is to ensure the employee is aware of their entitlements and has all the necessary information. The desired result is an employee who understands their benefits and compensation package. Know-how: Coordinating with the HR department to schedule the meeting, preparing the necessary documents or information for the discussion, and addressing any questions or concerns the employee may have. Potential challenges: Scheduling conflicts, availability of HR representatives, and addressing any complex or unique compensation situations. Required resources: Benefits and compensation information, meeting room, and availability of HR representatives.
Introduction to clients if needed
This task is to introduce the new financial service representative to clients if needed. The goal is to establish a connection between the employee and the clients they will be working with. The desired result is a positive and professional relationship between the employee and the clients. Know-how: Identifying the clients the employee will be working with, arranging meetings or introductions, and providing background information on the clients. Potential challenges: Coordinating client introductions, ensuring the employee understands the expectations and requirements of the clients. Required resources: Client list, meeting room for client introductions.
1
Client A
2
Client B
3
Client C
Assign workstation and necessary office supplies
This task is to assign a workstation and necessary office supplies to the new financial service representative. The goal is to provide the employee with a comfortable and functional workspace. The desired result is an employee who has the necessary tools and resources to perform their job. Know-how: Identifying an available workstation, setting up the workstation with the required equipment and supplies, and ensuring the employee knows how to use them. Potential challenges: Availability of workstations, coordinating with the facilities department for setup, and ensuring the employee has all the necessary supplies. Required resources: Available workstations, equipment and supply checklist, and facilities department contact information.
1
Desk
2
Chair
3
Computer
4
Stationery
Meet the whole team and other company's personnel related to work
This task is to introduce the new financial service representative to the whole team and other company personnel related to their work. The goal is to facilitate networking and collaboration within the company. The desired result is an employee who feels connected to their colleagues and understands their role within the organization. Know-how: Organizing a team meeting or social event, introducing team members and other relevant personnel, and providing opportunities for the employee to interact with their colleagues. Potential challenges: Scheduling conflicts, coordinating with various departments or teams, and ensuring active participation from all parties. Required resources: List of team members, other relevant personnel, and a meeting room or social event venue.
Schedule for periodic performance reviews
This task is to schedule periodic performance reviews for the new financial service representative. The goal is to provide feedback, set goals, and track progress over time. The desired result is a structured evaluation process that helps improve the employee's performance. Know-how: Coordinating with the employee and their manager to find suitable dates and times for the performance reviews, preparing evaluation forms or templates, and discussing expectations and goals. Potential challenges: Scheduling conflicts, ensuring timely and consistent performance reviews, and addressing any concerns or issues raised during the reviews. Required resources: Performance evaluation forms or templates, meeting room, and availability of the employee and their manager.
Approval: HR Department
Will be submitted for approval:
Meeting with HR for benefits and compensation details
