Manage your projects efficiently using our comprehensive Google Doc Project Management Template, ensuring clear communication, effective tracking, and seamless approval processes.
1
Identify and define the project's objectives
2
Identify the key stakeholders related to the project
3
Draft a project scope statement
4
Define project deliverables
5
Create a project schedule including key milestones and deadlines
6
Allocate roles and responsibilities to team members
7
Establish clear communication plan
8
Approval: Project Scope and Schedule
9
Develop a risk management plan
10
Approval: Risk Management Plan
11
Create project budget
12
Approval: Project Budget
13
Compile all information into Google Doc
14
Share Google Doc with relevant stakeholders
15
Monitor project progress and update Google Doc accordingly
16
Deal with project changes and variations
17
Update project's stakeholders of any significant changes
18
Approval: Project Change Management
19
Close the project and record lessons learned
20
Archive the Google Doc for future reference
Identify and define the project's objectives
In this task, you will identify and define the objectives of the project. This is crucial as it sets the direction and purpose of the entire project. Think about the desired outcomes and what needs to be achieved. What challenges might arise, and how can they be overcome? Use the form field below to capture the project objectives.
Identify the key stakeholders related to the project
Identifying the key stakeholders who have an interest or influence in the project is vital for effective project management. Stakeholders can impact decision-making and project success. Who are the individuals or groups that will be affected by the project? List them in the form field below.
Draft a project scope statement
Creating a project scope statement helps define the boundaries and deliverables of the project. It sets clear expectations for what will and will not be included. Consider the project goals and objectives and outline the project's scope in the form field below.
Define project deliverables
Defining project deliverables establishes the tangible outcomes that need to be produced and delivered. These are the measurable results that indicate project completion. What are the specific deliverables the project needs to provide? List them in the form field below.
Create a project schedule including key milestones and deadlines
Developing a project schedule with key milestones and deadlines helps ensure that the project stays on track and progress can be monitored. This allows for effective time management and coordination. Use the form field below to specify the project milestones and associated deadlines.
Allocate roles and responsibilities to team members
Assigning roles and responsibilities to team members establishes clarity and accountability. Each team member should have a defined role and know what is expected of them. Who will be responsible for what tasks in the project? Use the form field below to list the roles and responsibilities.
Establish clear communication plan
Creating a clear communication plan ensures that information flows effectively within the project team. It establishes protocols for regular updates, feedback, and addressing potential issues. How will communication be managed within the project? Use the form field below to outline the communication plan.
Approval: Project Scope and Schedule
Will be submitted for approval:
Identify and define the project's objectives
Will be submitted
Create a project schedule including key milestones and deadlines
Will be submitted
Develop a risk management plan
Developing a risk management plan helps identify and anticipate possible risks and establish strategies to mitigate them. This proactive approach minimizes the impact of potential issues. What are the potential risks and how will they be managed? Use the form field below to create the risk management plan.
Approval: Risk Management Plan
Will be submitted for approval:
Develop a risk management plan
Will be submitted
Create project budget
Creating a project budget involves estimating and allocating resources and costs for the project. This ensures that the project remains financially viable and resources are properly utilized. Use the form field below to outline the project budget.
Approval: Project Budget
Will be submitted for approval:
Create project budget
Will be submitted
Compile all information into Google Doc
Compiling all the relevant information into a Google Doc helps centralize project documentation and facilitates collaboration among team members and stakeholders. Gather and organize all the necessary details in the form field below.
Share Google Doc with relevant stakeholders
Sharing the Google Doc with relevant stakeholders ensures that they have access to the project information and can contribute as needed. How will the Google Doc be shared with stakeholders? Use the form field below to specify the sharing method.
Monitor project progress and update Google Doc accordingly
Monitoring project progress and regularly updating the Google Doc helps track the project's status and keep stakeholders informed. How will project progress be monitored, and how will updates be made to the Google Doc? Use the form field below to outline the monitoring and updating process.
Deal with project changes and variations
Dealing with project changes and variations requires flexibility and adaptation. Change management processes need to be in place to address any modifications to the project scope, schedule, or deliverables. How will project changes and variations be handled? Outline the process in the form field below.
Update project's stakeholders of any significant changes
Keeping project stakeholders informed of any significant changes or updates is crucial for maintaining transparency and managing expectations. How will stakeholders be notified of such changes? Use the form field below to specify the communication method.
Approval: Project Change Management
Will be submitted for approval:
Deal with project changes and variations
Will be submitted
Close the project and record lessons learned
Closing the project involves reviewing the project's outcomes and documenting the lessons learned. This helps identify successes, areas for improvement, and best practices for future projects. How will the project be officially closed, and how will the lessons learned be recorded? Use the form field below to describe the closing and lesson recording process.
Archive the Google Doc for future reference
Archiving the Google Doc ensures that it can be accessed for future reference and serves as a historical record of the project. Where and how will the Google Doc be archived? Use the form field below to specify the archiving details.
