Assist in Setting up Company Email and Internal Systems
17
Ensure Compliance Training is Completed
18
Approval: Compliance Officer for Training Verification
19
Schedule Periodic Check-ins
20
Provide Feedback on First Week
21
Approval: HR Director on Onboarding Completion
Send a Welcome Email
Compose a friendly welcome email to provide new employees with essential information about the company. Describe the purpose of the email and its impact on making new employees feel valued and informed. Highlight the desired result of ensuring a smooth onboarding process. Inquire if any information from the previous form is required, and if so, refer to it using {{form_label}}. Provide resources or tools, such as company logos or templates, to assist in email creation.
Welcome to Our Company!
Share Employee Handbook
Provide new employees with our comprehensive Employee Handbook to familiarize them with our company's policies, procedures, and guidelines. Emphasize the value of understanding and adhering to these documents for a positive work experience. Encourage employees to read the handbook thoroughly and address any questions or concerns they may have.
Arrange Departmental Introduction Meeting
Schedule a departmental introduction meeting with the new employee's team members, supervisor, and other relevant individuals. Explain the purpose of this meeting in facilitating introductions, building connections, and providing an overview of the department's role within the organization. Discuss the format of the meeting (in-person or virtual) and suggest potential icebreaker activities to create a welcoming atmosphere.
1
In-person
2
Virtual
Ensure Setup of Work Station
Ensure that the new employee's work station is properly set up and equipped with all necessary tools and resources. Illustrate the importance of a well-prepared work station in promoting productivity and comfort. Inquire if any specific preferences or requirements have been indicated in the previous form, and address them accordingly.
1
Computer
2
Monitor
3
Keyboard
4
Mouse
Provide Company Branded Items
Hand out company-branded items to new employees as a gesture of welcoming and fostering a sense of belonging. Describe the significance of these items in promoting corporate identity and employee pride. Offer various options and encourage employees to choose what resonates with them personally.
1
T-shirt
2
Mug
3
Notebook
4
Pen
5
Water bottle
Schedule Orientation Training
Schedule the orientation training session for new employees to familiarize them with our company culture, values, and mission. Emphasize the purpose of this training in facilitating a sense of inclusion, cooperation, and alignment with organizational goals. Ensure that a suitable date and time are chosen, and provide an overview of the training content.
Issue Security Badges
Issue security badges to new employees to grant them authorized access to relevant areas within the company premises. Highlight the importance of maintaining a safe and secure work environment and the role these badges play in achieving that. Inquire if any details from the previous form are required for accurate badge creation.
Approval: Manager for Security Clearance
Will be submitted for approval:
Issue Security Badges
Will be submitted
Setup Payroll Information
Assist new employees in setting up their payroll information to ensure accurate and timely salary payments. Clarify the significance of providing this information promptly, as well as the confidentiality measures in place. Inquire if any specific payroll preferences or requirements have been indicated in the previous form.
Ensure Initial Paperwork is Completed
Ensure that all necessary paperwork, including employment contracts, tax forms, and personal information, is completed by new employees. Explain the importance of accuracy and compliance with legal requirements. Provide clear instructions on how to fill out the paperwork, where to submit it, and any deadlines to be mindful of.
Explain HR Policies and Guidelines
Explain HR policies and guidelines to new employees, covering topics such as code of conduct, anti-discrimination measures, and performance evaluations. Emphasize the importance of understanding and adhering to these policies to maintain a positive work environment and avoid any potential issues. Inquire if new employees have any prior knowledge or questions regarding HR policies.
1
Code of conduct
2
Equal employment opportunity
3
Performance evaluations
4
Workplace harassment
5
Confidentiality
Assist with Benefits Enrollment
Assist new employees in enrolling for employee benefits such as health insurance, retirement plans, and employee discounts. Describe the process of benefits enrollment and the available options. Inquire if any specific preferences or questions have been indicated in the previous form, and address them accordingly.
1
Plan A
2
Plan B
3
Plan C
4
No coverage required
1
401(k)
2
IRA
3
Pension
4
Not participating
1
Gym membership
2
Retail stores
3
Restaurants
4
Travel services
5
No discounts required
Explain Process to Report Workplace Issues
Explain the process for reporting workplace issues, such as harassment, discrimination, or safety concerns, to new employees. Highlight the importance of prompt reporting and the confidentiality measures in place. Inquire if any prior knowledge or questions regarding this process have been indicated in the previous form.
Provide List of Emergency Contacts
Provide new employees with a list of emergency contacts to ensure their safety and well-being in case of any emergencies. Emphasize the importance of having this information readily available and encourage employees to update it as needed. Inquire if any specific emergency contacts or concerns have been indicated in the previous form.
1
Local Police Department
2
Fire Department
3
Medical Emergency Services
4
Human Resources Department
5
Manager
Guide through Company Culture
Guide new employees through our company culture, values, and norms to foster a sense of belonging and alignment. Explain the significance of company culture in promoting collaboration, innovation, and employee satisfaction. Inquire if new employees have any questions or prior knowledge regarding our company culture.
Assist in Setting up Company Email and Internal Systems
Assist new employees in setting up their company email account and accessing internal systems necessary for work. Describe the process of setting up the email account and any additional login information or credentials required. Inquire if any specific preferences or questions have been indicated in the previous form, and address them accordingly.
Ensure Compliance Training is Completed
Ensure that new employees complete the required compliance training programs, covering areas such as ethics, data privacy, and workplace safety. Explain the importance of compliance training in adhering to legal and regulatory requirements and maintaining a safe work environment. Inquire if any specific compliance training preferences or concerns have been indicated in the previous form.
1
Ethics
2
Data Privacy
3
Workplace Safety
4
Anti-discrimination
5
No specific training required
Approval: Compliance Officer for Training Verification
Will be submitted for approval:
Ensure Compliance Training is Completed
Will be submitted
Schedule Periodic Check-ins
Schedule periodic check-ins with new employees to assess their progress, address any concerns, and offer support. Emphasize the importance of these check-ins in promoting open communication, employee engagement, and overall satisfaction. Inquire if new employees have any preferences regarding the frequency or format of these check-ins.
1
Weekly
2
Biweekly
3
Monthly
4
Quarterly
1
In-person
2
Virtual
3
Phone
4
Email
Provide Feedback on First Week
Provide feedback on new employees' first week, highlighting their strengths, areas for improvement, and any outstanding achievements. Illustrate the significance of feedback in fostering growth, supporting development, and building a positive work culture. Offer guidance on how employees can utilize this feedback to enhance their performance.
