This Internal Communications Strategy Template gives structured guidance on creating effective internal company dialogue, from goal setting to strategy implementation.
1
Determine the purpose and goals of the internal communications strategy
2
Identify the target audience
3
Build a team responsible for internal communications
4
Analyze current internal communication practices
5
Approval: Analysis Results
6
Develop key messages
7
Design clear and concise communication methods
8
Craft a clear timeline for internal communication activities
9
Engage with department heads for alignment
10
Approval: Department Heads alignment
11
Create a feedback system on internal communications
12
Prepare a plan for potential crisis communication
13
Design training programs for communication skills improvement if necessary
14
Evaluate the costs associated with the communication strategy
15
Approval: Budget
16
Test the internal communications strategy in small groups
17
Collect feedback and make necessary adjustments
18
Approval: Final Internal Communications Strategy
19
Implement the internal communications strategy
20
Monitor and measure the effectiveness of the strategy
Determine the purpose and goals of the internal communications strategy
What is the purpose and goals of the internal communications strategy? How will it help the organization? What results are expected from implementing this strategy? Are there any challenges that need to be addressed? What resources or tools are required for this task?
Identify the target audience
Who is the target audience for the internal communications strategy? What are their characteristics and needs? How will the strategy address those needs? What methods will be used to gather information about the target audience?
Build a team responsible for internal communications
What is the role of the team responsible for internal communications? How will they contribute to the overall process? What skills or qualifications are required for team members? Are there any challenges that need to be addressed in building the team?
Analyze current internal communication practices
What are the current internal communication practices in place? How effective are they? What areas need improvement? What data or metrics will be used to analyze the current practices?
Approval: Analysis Results
Will be submitted for approval:
Analyze current internal communication practices
Will be submitted
Develop key messages
What are the key messages that need to be communicated internally? What are the main points or ideas that need to be emphasized? How will these messages align with the goals of the internal communications strategy?
Design clear and concise communication methods
What communication methods will be used to deliver the key messages? How will these methods ensure clear and concise communication? Are there any specific tools or platforms that will be utilized?
Craft a clear timeline for internal communication activities
What is the timeline for the internal communication activities? When will each activity be executed? How will the timeline ensure timely and efficient communication?
Engage with department heads for alignment
How will department heads be engaged in the internal communications strategy? What is their role in ensuring alignment with the overall strategy? How will communication with department heads be facilitated?
Approval: Department Heads alignment
Will be submitted for approval:
Engage with department heads for alignment
Will be submitted
Create a feedback system on internal communications
What is the feedback system for internal communications? How will feedback be collected? How will feedback be utilized to improve the internal communications strategy?
Prepare a plan for potential crisis communication
What is the plan for potential crisis communication? How will the organization handle internal communication during a crisis? Are there any specific protocols or procedures in place?
Design training programs for communication skills improvement if necessary
Are there any training programs required for communication skills improvement? What are the specific areas that need improvement? How will the training programs be designed and implemented?
Evaluate the costs associated with the communication strategy
What are the costs associated with the communication strategy? How will the evaluation of costs impact the overall budget? What steps will be taken to optimize costs without compromising the effectiveness of the strategy?
Approval: Budget
Will be submitted for approval:
Evaluate the costs associated with the communication strategy
Will be submitted
Test the internal communications strategy in small groups
How will the internal communications strategy be tested in small groups? What metrics or data will be collected during the testing phase? How will the strategy be refined based on the test results?
Collect feedback and make necessary adjustments
What is the process for collecting feedback on the internal communications strategy? How will the feedback be analyzed and utilized to make necessary adjustments? What steps will be taken to ensure continuous improvement?
Approval: Final Internal Communications Strategy
Will be submitted for approval:
Test the internal communications strategy in small groups
Will be submitted
Collect feedback and make necessary adjustments
Will be submitted
Implement the internal communications strategy
What is the plan for implementing the internal communications strategy? How will the strategy be communicated and executed? What roles and responsibilities are assigned to ensure successful implementation?
Monitor and measure the effectiveness of the strategy
How will the effectiveness of the internal communications strategy be monitored and measured? What data or metrics will be used for evaluation? How often will the strategy be reviewed and adjusted based on the monitoring results?
