Enhance project management with the JIRA Change Management Template. Streamline the process, improve communication, and empower efficient change implementation.
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Identify Change Requirement
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Document Change Requirement
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Approval: Change Requirement
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Assess Impact of Change
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Create Detail Change Plan
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Approval: Impact Assessment and Change Pan
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Assign Resources for Change Implementation
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Notify Stakeholders of Planned Change
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Implement Change
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Check for Issues after Change Implementation
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Document Change Implementation Details
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Approval: Change Implementation
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Conduct Change Review
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Identify and Plan Follow-up Actions
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Notify Stakeholders of Change Implementation Results
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Update Change Management Plan for Future Changes
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Approval: Change Review
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Close Change Order
Identify Change Requirement
In this task, you will identify the need for a change in the current process. Consider the pain points, bottlenecks, or external factors that may require a change. Think about the potential benefits and the impact it will have on the overall process. What are the desired results of this change? List down any challenges you foresee and possible remedies. Identify any resources or tools that may be needed to identify the change requirement.
Document Change Requirement
In this task, you will document the change requirement identified in the previous task. Provide a clear and detailed description of the change requirement. What aspects of the process will be affected by this change? How will it improve the current process? What are the expected outcomes? List down any additional information or supporting documents that may be required to document the change requirement.
Approval: Change Requirement
Will be submitted for approval:
Document Change Requirement
Will be submitted
Assess Impact of Change
In this task, you will assess the impact of the proposed change on the overall process. Consider the potential risks and challenges that may arise as a result of this change. How will it affect the stakeholders? What are the potential benefits? Assess the impact on resources, timelines, and costs. List down any mitigation strategies or alternative solutions to minimize the impact of the change.
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Develop a contingency plan
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Allocate additional resources
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Conduct thorough testing
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Communicate effectively with stakeholders
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Monitor progress closely
Create Detail Change Plan
In this task, you will create a detailed change plan to ensure a smooth implementation of the proposed change. Break down the steps and activities required to implement the change. Assign responsibilities and timelines to each task. Identify any dependencies or prerequisites for successful implementation. List down any resources or tools that may be needed to create the change plan.
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Completion of previous task
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Availability of required resources
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Approval from stakeholders
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Training of team members
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Testing of changes
Approval: Impact Assessment and Change Pan
Will be submitted for approval:
Assess Impact of Change
Will be submitted
Create Detail Change Plan
Will be submitted
Assign Resources for Change Implementation
In this task, you will assign the necessary resources for the implementation of the change. Identify the roles or team members that will be involved in the implementation. List down any specific skills or expertise required. Determine the availability and allocation of resources. Consider any potential challenges or conflicts that may arise during resource allocation.
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Project Manager
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Developers
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Testers
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Business Analyst
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Change Coordinator
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Full-time allocation
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Part-time allocation
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Shared resources
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External resources
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Outsourcing
Notify Stakeholders of Planned Change
In this task, you will notify the stakeholders about the planned change. Communicate the details of the change, including the purpose, expected outcomes, and timelines. Identify the stakeholders who will be directly affected by the change. Ensure effective communication channels are available to share information and address any concerns or questions.
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Managers
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Employees
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Customers
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Suppliers
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External partners
Implement Change
In this task, you will implement the planned change. Execute the steps and activities outlined in the change plan. Ensure proper coordination and communication among team members. Monitor the progress and address any issues or roadblocks that may arise during implementation. Ensure compliance with any regulatory or organizational requirements.
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Prepare the system/environment
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Execute code changes
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Perform testing and validation
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Update documentation
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Obtain necessary approvals
Check for Issues after Change Implementation
In this task, you will check for any issues or problems that may have occurred after the implementation of the change. Conduct thorough testing and validation to ensure the desired outcomes have been achieved. Identify any potential bugs, errors, or performance issues. List down any actions required to address these issues.
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System crashes
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Data loss
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Performance degradation
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Functional errors
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User interface issues
Document Change Implementation Details
In this task, you will document the details of the change implementation. Provide a summary of the implementation process, including any challenges faced and solutions employed. Document the outcomes and results achieved. List down any lessons learned and recommendations for future changes.
Approval: Change Implementation
Will be submitted for approval:
Assign Resources for Change Implementation
Will be submitted
Notify Stakeholders of Planned Change
Will be submitted
Implement Change
Will be submitted
Check for Issues after Change Implementation
Will be submitted
Document Change Implementation Details
Will be submitted
Conduct Change Review
In this task, you will conduct a review of the change process. Evaluate the effectiveness of the change implementation and its impact on the overall process. Assess whether the desired outcomes have been achieved. Identify any areas for improvement or further optimization. List down any recommendations for future changes.
Identify and Plan Follow-up Actions
In this task, you will identify and plan any follow-up actions required after the change implementation. Determine if any additional changes or improvements are needed. Identify any corrective or preventive actions to address any issues or lessons learned. Design a plan to ensure continuous monitoring and improvement of the implemented change.
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Update documentation
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Provide additional training
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Optimize system performance
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Implement additional security measures
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Conduct periodic reviews
Notify Stakeholders of Change Implementation Results
In this task, you will notify the stakeholders about the results of the change implementation. Communicate the outcomes and achievements of the change. Provide a summary of the impact on the overall process and any benefits realized. Address any questions or concerns raised by the stakeholders.
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Managers
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Employees
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Customers
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Suppliers
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External partners
Update Change Management Plan for Future Changes
In this task, you will update the change management plan based on the lessons learned and feedback from the change implementation. Incorporate any modifications or improvements to the plan. Identify any additional steps or considerations for future changes. Ensure the change management plan reflects the current best practices and addresses any identified gaps.
Approval: Change Review
Will be submitted for approval:
Conduct Change Review
Will be submitted
Identify and Plan Follow-up Actions
Will be submitted
Notify Stakeholders of Change Implementation Results
Will be submitted
Close Change Order
In this task, you will close the change order once the change implementation is successfully completed. Confirm that all the desired outcomes have been achieved and any issues or risks have been addressed. Document the overall results and archive any relevant documents or records. Obtain necessary approvals to officially close the change order.
