Improve mailroom efficiency with a strategic workflow focusing on process analysis, staff training, trial implementation, regular audits, and adjustments.
1
Identify the current mailroom process issues
2
Approval: Issues Identified
3
Track average mail delivery time
4
Determine priority mail items
5
Evaluate staffing needs
6
Approval: Staffing Needs
7
Design new mailroom process
8
Prepare training material for new process
9
Train mailroom staff
10
Initiate trial implementation of new process
11
Approval: Trial Process Implementation
12
Review feedback from trial period
13
Adjust processes as needed
14
Implement new processes fully
15
Monitor and document changes in efficiency
16
Approval: Efficiency Changes
17
Review pertaining laws and regulations
18
Conduct regular process audits
19
Feedback and adjustment of process
20
Approval: Final Process Adjustment
Identify the current mailroom process issues
Identify and document the current issues and challenges faced in the mailroom process. This task plays a crucial role in understanding the pain points and areas of improvement in the process. The desired result is a comprehensive list of the identified issues. Think about the potential challenges in identifying the issues and how to overcome them. Required resources include paper and pen or a digital document to record the issues.
