Schedule start date and initial training for new therapist
18
Approval: Onboarding Schedule
19
Prepare new therapist workstation and resources
20
Welcome and orient new therapist
Identify need for new therapist
This task involves identifying the need for a new therapist in the organization. It is important to assess the workload, client demand, and any potential gaps in therapy services. By identifying the need, we can ensure that the therapy team can meet the needs of the clients effectively.
1
Increased client demand
2
Expanding therapy services
3
Replacing a departing therapist
4
Temporary staff shortage
5
Other
Draft job description for new therapist position
In this task, we will create a comprehensive job description for the new therapist position. The job description will outline the role and responsibilities, necessary qualifications and experience, and any specialized skills required. It serves as the foundation for recruiting and selecting the right candidate for the therapist position.
1
Master's degree in therapy or related field
2
Valid state license as a therapist
3
Minimum of 2 years of therapy experience
4
Experience working with specific populations (e.g. children, veterans)
5
Certification in specialized therapy techniques
Advertise new therapist position
This task involves advertising the new therapist position to attract qualified candidates. By reaching out to various platforms and channels, we can maximize the visibility of the job opening and ensure a diverse pool of applicants. Advertising the position effectively is crucial for attracting the best-suited therapists to join our team.
1
Local
2
Regional
3
Remote
Collect and review applications
This task involves collecting and reviewing the applications received for the therapist position. It is important to carefully evaluate each application to identify the most promising candidates. Thoroughly reviewing the applications helps us make informed decisions and shortlist candidates who meet the necessary qualifications and experience.
1
Education
2
Experience
3
Skills
4
References
5
Cover letter quality
Shortlist potential candidates
In this task, we will shortlist the potential candidates who have submitted strong applications. By narrowing down the pool of applicants, we can focus our efforts on the most suitable candidates for further evaluation. The shortlisted candidates will proceed to the next stage of the selection process.
Conduct initial interviews
The task of conducting initial interviews allows us to get to know the shortlisted candidates better. We will assess their qualifications, experience, and fit for the therapist position. By conducting these interviews, we can gather valuable insights and determine which candidates should proceed to the next round of interviews.
1
In-person
2
Phone
3
Video
Approval: Shortlisted Candidates
Will be submitted for approval:
Collect and review applications
Will be submitted
Conduct second round of interviews
The second round of interviews allows us to further assess the suitability and compatibility of the candidates for the therapist position. We will delve deeper into their skills, experience, and potential fit within the therapy team. Conducting these interviews helps us make a well-informed decision for final candidate selection.
1
Strongly recommend
2
Recommend
3
Neutral
4
Not recommend
5
Strongly not recommend
Finalize candidate selection
In this task, we will finalize the candidate selection for the therapist position. Based on the feedback and assessment from the previous rounds of interviews, we will identify the most suitable candidate to join our therapy team. Finalizing the candidate selection is a critical step in ensuring that we choose the right therapist to meet the organization's needs.
Approval: Final Selected Candidate
Will be submitted for approval:
Conduct second round of interviews
Will be submitted
Negotiate contract terms with selected candidate
Once the candidate is selected for the therapist position, this task involves negotiating the contract terms with the chosen candidate. It is important to establish clear agreements regarding compensation, benefits, working hours, and any other relevant terms. Effective negotiation ensures that both parties are satisfied and in alignment before proceeding with the contract.
Prepare therapist contract
The therapist contract outlines the terms and conditions of employment for the selected candidate. In this task, we will prepare the contract document, ensuring that all necessary clauses and agreements are included. A well-prepared contract helps establish a strong foundation of understanding and promotes a positive working relationship between the organization and the therapist.
Approval: Therapist Contract
Will be submitted for approval:
Negotiate contract terms with selected candidate
Will be submitted
Send contract to selected candidate for review
In this task, we will send the therapist contract to the selected candidate for review. It is important to provide the candidate with sufficient time to go over the contract terms and address any concerns or questions. By involving the candidate in the review process, we promote transparency and mutual understanding of the contractual obligations.
Therapist Contract Review
Receive signed contract from therapist
Once the selected candidate has reviewed the therapist contract, this task involves receiving the signed contract from the therapist. It is important to maintain clear communication and provide any necessary assistance throughout the signing process. Receiving the signed contract confirms the therapist's acceptance of the terms and finalizes the employment agreement.
Prepare onboarding materials for new therapist
In this task, we will prepare the necessary onboarding materials for the new therapist. Onboarding materials provide important information about the organization, policies, procedures, and resources. By ensuring a smooth onboarding process, we can help the new therapist integrate quickly into the therapy team and start contributing effectively.
1
Review organizational policies
2
Complete required trainings
3
Meet the therapy team
4
Set up workstation
5
Access necessary tools and systems
Schedule start date and initial training for new therapist
The start date and initial training for the new therapist need to be scheduled to ensure a smooth transition into their role. In this task, we will coordinate with the new therapist and relevant team members to determine the best start date and training schedule. Proper scheduling helps set clear expectations and enables the new therapist to hit the ground running.
Approval: Onboarding Schedule
Will be submitted for approval:
Schedule start date and initial training for new therapist
Will be submitted
Prepare new therapist workstation and resources
To facilitate a smooth onboarding experience, we need to ensure that the new therapist's workstation and necessary resources are prepared. In this task, we will set up the workstation, provide access to relevant tools and systems, and ensure that all required resources are available. A well-prepared workstation helps the new therapist get started with their responsibilities efficiently.
1
Set up computer and software
2
Provide necessary office supplies
3
Grant access to therapy management system
4
Set up email and communication tools
Welcome and orient new therapist
The task of welcoming and orienting the new therapist is vital to ensure their smooth integration into the therapy team and organization. In this task, we will provide a warm welcome, introduce them to the team members, and provide an overview of the organization's culture, values, and goals. A positive and comprehensive orientation sets the tone for a successful therapist onboarding.
