Enhance your business efficiency with our Payroll Automation Process, providing seamless management of employee payments, deductions, and record-keeping.
1
Define PayPeriod
2
Collect employee work hours
3
Validate employee work hours against schedules
4
Apply overtime calculations where relevant
5
Review and apply deductions (taxes, 401k, etc.)
6
Calculate gross and net pay for each employee
7
Approval: Payroll Calculation
8
Generate payslips for each employee
9
Schedule payments for employees
10
Distribute electronic payslips to employees
11
Record payroll data in financial system
12
Submit payroll taxes and other deductions to relevant bodies
13
Prepare payroll report
14
Approval: Payroll Report
15
Archive payroll data for audit purposes
Define PayPeriod
This task is responsible for defining the pay period for the employees. It determines the specific dates for which the employees will be paid. The pay period impacts the overall payroll process as it sets the time frame for collecting work hours and calculating pay. The desired result is to establish a clear and consistent pay period.
Collect employee work hours
In this task, we collect the work hours of each employee for the defined pay period. It is crucial to accurately track the hours worked by each employee to ensure accurate calculation of their pay. The desired result is to have the total number of hours worked by each employee for the pay period.
1
John Doe
2
Jane Smith
3
Mike Johnson
4
Sarah Wilson
5
Chris Lee
Validate employee work hours against schedules
This task involves validating the work hours of each employee against their scheduled work hours. It ensures that employees are not reporting more or less hours than what they were scheduled to work. This step helps maintain fairness and transparency in the payroll process. The desired result is to identify any discrepancies between reported work hours and scheduled work hours.
1
John Doe
2
Jane Smith
3
Mike Johnson
4
Sarah Wilson
5
Chris Lee
Apply overtime calculations where relevant
Review and apply deductions (taxes, 401k, etc.)
Calculate gross and net pay for each employee
Approval: Payroll Calculation
Will be submitted for approval:
Collect employee work hours
Will be submitted
Validate employee work hours against schedules
Will be submitted
Apply overtime calculations where relevant
Will be submitted
Review and apply deductions (taxes, 401k, etc.)
Will be submitted
Calculate gross and net pay for each employee
Will be submitted
Generate payslips for each employee
Schedule payments for employees
Distribute electronic payslips to employees
Record payroll data in financial system
Submit payroll taxes and other deductions to relevant bodies
