Post Implementation Review Checklist

Identify the individuals or groups who have a vested interest in the project's success. Consider the project sponsor, project team members, end users, and other relevant stakeholders. Understanding their perspectives will provide valuable insights for the review process. Suggested form fields: dropdown - Stakeholder category, multiChoice - Stakeholder roles

Gather all relevant documents related to the project's implementation, such as project plans, status reports, meeting minutes, change requests, and any other documentation that provides insights into the project. Ensure the documentation is organized and easily accessible for review. Suggested form fields: fileUpload - Upload documents

Schedule a meeting with the team members who were directly involved in the project's implementation. This meeting is an opportunity to gather their perspectives, insights, and feedback on the project. It can help identify strengths, weaknesses, challenges faced, and lessons learned during the implementation. Suggested form fields: members - Team members involved

Review the project objectives stated in the initial project plan and evaluate whether they were achieved during the implementation phase. Consider the SMART criteria (Specific, Measurable, Attainable, Relevant, Time-bound) to assess the objective's achievement. Suggested form fields: shortText - Project objective, multiChoice - Objective achieved or not

Assess the overall effectiveness of the project's implementation by considering factors such as efficiency, quality, stakeholder satisfaction, adherence to schedule, and resources utilized. Analyze whether the project delivered the expected outcomes and benefits. Suggested form fields: multiChoice - Rate effectiveness factors

Identify the areas where the project excelled and where improvements can be made. Determine the strengths that contributed to the project's success and areas that need attention for future projects. Suggested form fields: longText - Project strengths, subtasks - Areas for improvement

Compare the actual outcome of the project with the initial plan. Assess the deviations, if any, and determine the impact on the project's success. Identify any gaps between the planned outcome and the actual result. Suggested form fields: multiChoice - Deviations from plan, longText - Impact of deviations

Review the project's financial aspects, including the budget and the actual spending during the implementation phase. Determine if the project was within the allocated budget or if there were any significant deviations. Analyze the reasons for variations, if any. Suggested form fields: numbers - Allocated budget, numbers - Actual spending

Assess the changes or adjustments made during the project's lifecycle, including scope changes, schedule changes, resource adjustments, or any other modifications. Evaluate the impact of these changes on the project's success and lessons learned for future projects. Suggested form fields: subtasks - Changes made, longText - Impact of changes

Assess the effectiveness of the project management tools used during the implementation phase. Consider factors such as ease of use, collaboration features, reporting capabilities, and their contribution to the project's success. Suggested form fields: multiChoice - Evaluate tools, shortText - Tool contributions

Collect feedback from team members and stakeholders involved in the project's implementation. Allow them to share their experiences, suggestions for improvement, and any other comments related to the project. Suggested form fields: longText - Feedback from team members, longText - Feedback from stakeholders

Reflect on the project's implementation and identify the lessons learned throughout the process. Determine the improvements that can be implemented in future projects based on these lessons. Suggested form fields: longText - Lessons learned, subtasks - Possible improvements

Create a comprehensive report summarizing the findings, analysis, and recommendations from the post implementation review process. The report should provide an overview of the project, its objectives, achievements, strengths, weaknesses, and suggestions for future improvement. Suggested form fields: fileUpload - Upload report document

Schedule a presentation of the post implementation review report to the management team. Highlight the key findings, analysis, and recommendations from the review process. Facilitate discussion and seek approval for any proposed improvements or action plans. Suggested form fields: members - Management team members

Revise and update the project management templates, processes, and methods based on the lessons learned and recommendations identified during the review process. Ensure that the improvements are incorporated into future projects to enhance efficiency and success. Suggested form fields: shortText - Templates/methods to update

Compile and document all project and review information, including the post implementation review report, feedback, lessons learned, and any related documents. Organize and store these resources in a secure and easily accessible location for future reference and continuous improvement. Suggested form fields: fileUpload - Upload project documents