Optimize your Six Sigma projects with our comprehensive Project Charter Template, streamlining tasks from business case to final charter distribution.
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Identify the project’s Business Case
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Define the problem statement
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Identify project objectives
4
Outline the scope for the project
5
Select a project sponsor
6
Assemble a project team
7
Assign Project manager role
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Approval: Project Manager for Staffing Plan
9
Identify potential risks and mitigation strategies
10
Develop a project timeline
11
Establish project budget
12
Approval: Budget by the Finance Department
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Identify key stakeholders
14
Create communication plan
15
Define project success criteria
16
Identify project milestones
17
Detail the project’s governance structure
18
Approval: Project Sponsor for Project Charter
19
Review and update if necessary the Project Charter
20
Finalize and distribute the Project Charter
Identify the project’s Business Case
In this task, you will identify the project’s business case and analyze its importance in achieving the project goals. Think about the potential benefits, financial impact, competitive advantages, and alignment with organizational strategies. Consider the project’s feasibility and how it contributes to the overall objectives.
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Reduced costs
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Increased efficiency
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Improved customer satisfaction
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Higher revenue
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Enhanced quality
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Increased revenue
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Decreased costs
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Improved return on investment
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Saved time
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Lowered expenses
Define the problem statement
In this task, you will define the problem statement for the project. Identify the specific issue, its impact on the organization or process, and the desired outcome. Provide clarity on the problem and how solving it will bring value to the project.
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Decreased productivity
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Increased customer complaints
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Inefficient processes
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Higher costs
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Quality issues
Identify project objectives
In this task, you will identify the project objectives that need to be achieved. Think about the desired outcomes, goals, and targets that align with the problem statement and business case. Consider the SMART (Specific, Measurable, Achievable, Relevant, Time-bound) criteria when defining objectives.
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Specific
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Measurable
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Achievable
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Relevant
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Time-bound
Outline the scope for the project
In this task, you will outline the scope of the project. Define the boundaries, deliverables, constraints, and exclusions. Specify what is included and what is not included in the project. Consider the impact on resources, budget, and timeline.
Select a project sponsor
In this task, you will select a project sponsor who will provide support, guidance, and resources throughout the project. Consider someone with authority, influence, and stake in the project's success. Identify the sponsor who will advocate for the project and ensure its alignment with organizational goals.
Assemble a project team
In this task, you will assemble a project team with the necessary skills and expertise. Identify individuals who will contribute to the project's success. Consider their availability, knowledge, and experience in similar projects. Create a diverse team that can effectively collaborate and deliver results.
Assign Project manager role
In this task, you will assign the project manager role to a responsible individual who will oversee the project's execution, coordination, and control. Consider someone with leadership skills, experience in project management, and the ability to communicate and collaborate effectively. Select the project manager who can ensure the project's timely completion.
Approval: Project Manager for Staffing Plan
Will be submitted for approval:
Assemble a project team
Will be submitted
Identify potential risks and mitigation strategies
In this task, you will identify the potential risks that can impact the project's success and develop mitigation strategies to minimize their likelihood and impact. Consider risks related to resources, technology, stakeholders, and external factors. Anticipate possible challenges and provide proactive solutions.
Develop a project timeline
In this task, you will develop a project timeline that outlines the sequence of activities, dependencies, and milestones. Define the start and end dates of each task and allocate resources accordingly. Consider the critical path, dependencies, and constraints when creating the timeline.
Establish project budget
In this task, you will establish the project budget by estimating the costs associated with resources, materials, equipment, and other expenses. Consider the funding availability, cost projections, and cost control measures. Determine how the budget will be monitored and managed throughout the project lifecycle.
Approval: Budget by the Finance Department
Will be submitted for approval:
Establish project budget
Will be submitted
Identify key stakeholders
In this task, you will identify the key stakeholders who have an interest or influence in the project. Consider individuals or groups who will be affected by the project or directly contribute to its success. Identify stakeholders who can provide support, resources, or expertise.
Create communication plan
In this task, you will create a communication plan that outlines the communication channels, frequency, and target audience for project updates, progress reports, and important announcements. Consider the different stakeholders and their communication preferences. Develop a plan that ensures effective and timely communication throughout the project.
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Email
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Meetings
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Project management software
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In-person
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Video conferences
Define project success criteria
Defining project success criteria helps in evaluating the project's outcomes and determining whether the project objectives have been met. Success criteria should be measurable, specific, and aligned with the project objectives. Consider both quantitative and qualitative measures of success. Key questions to consider: How will you measure the project's success? What are the specific metrics or indicators? What are the acceptable thresholds or targets?
Identify project milestones
Project milestones are significant events or achievements that mark key points in the project's progress. Identify the major milestones that need to be achieved and determine their estimated completion dates. Milestones provide a sense of progress and help in tracking the project's timeline and deliverables.
Detail the project’s governance structure
The project's governance structure defines the roles, responsibilities, and decision-making processes within the project. It clarifies who has the authority to make key decisions and who is responsible for ensuring the project's success. Determine the project's governance structure, including the roles of the project sponsor, project manager, and other key stakeholders.
Approval: Project Sponsor for Project Charter
Review and update if necessary the Project Charter
This task involves reviewing and updating the Project Charter based on any changes or new information that may have emerged. It is important to ensure that the Project Charter accurately reflects the project's scope, objectives, and governance structure. Review the Project Charter periodically throughout the project lifecycle to ensure its relevance and alignment with project goals.
Finalize and distribute the Project Charter
Once the Project Charter is complete and approved, it should be finalized and distributed to all relevant stakeholders. The Project Charter serves as a formal agreement and reference document for the project. It provides a clear understanding of the project's objectives, scope, roles, and responsibilities, and serves as a basis for project planning and execution.
