Project Governance Checklist

This task involves identifying the specific governance requirements for the project. It is crucial to clearly define the rules, processes, and decision-making structures that will govern the project. By doing so, it ensures that the project is managed effectively and aligns with the organization's overall governance framework. To complete this task, consider the following questions: - What are the project's specific governance needs? - What are the expected outcomes of implementing project governance? - What potential challenges might arise in establishing project governance, and how can they be addressed? Required resources or tools for this task: - Project documentation - Governance frameworks or templates

This task involves establishing the fundamental principles that will guide the project. Project principles define the values, beliefs, and goals that will drive decision-making and behavior throughout the project's lifecycle. To complete this task, consider the following questions: - What values and beliefs should guide the project? - What are the project's goals and objectives? - How will decisions be made in alignment with the project principles? Required resources or tools for this task: - Project vision or mission statement - Stakeholder input

This task involves assigning roles and responsibilities to team members or stakeholders involved in the project. Clear delegation of responsibilities ensures that tasks are organized, and there is accountability for project outcomes. To complete this task, consider the following questions: - Who are the key stakeholders and team members involved in the project? - What are their specific roles and responsibilities? - How will communication and coordination be managed? Required resources or tools for this task: - Organizational charts - Role descriptions

This task involves creating a project governance document that serves as a reference for all project governance activities. The document outlines the project's governance framework, structures, processes, and decision-making protocols. To complete this task, consider the following questions: - What sections should be included in the project governance document? - How detailed should the document be? - Who should review and approve the project governance document? Required resources or tools for this task: - Template for project governance document - Sample project governance documents

This task involves defining the decision-making process for the project. A clear decision-making process ensures that decisions are made efficiently, transparently, and in alignment with project principles and objectives. To complete this task, consider the following questions: - What types of decisions need to be made during the project? - Who has the authority to make each type of decision? - How will decision-making be documented and communicated? Required resources or tools for this task: - Decision matrix - Decision log template

This task involves defining the execution strategy for the project. An execution strategy outlines the approach, methodologies, and techniques that will be used to achieve project goals. To complete this task, consider the following questions: - What is the overall approach and methodology for executing the project? - What specific techniques or tools will be used? - How will the execution strategy be communicated and monitored? Required resources or tools for this task: - Project management plan - Execution strategy templates

This task involves identifying the key stakeholders who have a vested interest in the project's outcomes. Key stakeholders are individuals or groups who can influence or are influenced by the project. To complete this task, consider the following questions: - Who are the individuals or groups who will be affected by the project? - What are their interests or potential impact on the project? - How will stakeholder engagement and communication be managed? Required resources or tools for this task: - Stakeholder analysis template - Communication plan template

This task involves creating a performance measurement plan to track and assess the project's progress and outcomes. A performance measurement plan defines the metrics, indicators, and targets for evaluating project performance. To complete this task, consider the following questions: - What are the key performance metrics for the project? - How will performance data be collected and analyzed? - How will performance reviews and reporting be conducted? Required resources or tools for this task: - Performance measurement framework - Project management software

This task involves setting up a project governance board or committee that will provide oversight, guidance, and decision-making authority for the project. The governance board ensures that project governance is implemented effectively and aligned with the organization's objectives. To complete this task, consider the following questions: - Who should be part of the project governance board? - What are the roles and responsibilities of the governance board? - How often will the governance board meet? Required resources or tools for this task: - Governance board charter - Governance board meeting templates

This task involves establishing an issue escalation process to address and resolve project issues effectively and in a timely manner. An issue escalation process ensures that critical issues are brought to the attention of the appropriate individuals or groups. To complete this task, consider the following questions: - What types of issues may arise during the project? - Who should be notified at each level of issue escalation? - How will issues be tracked and resolved? Required resources or tools for this task: - Issue log template - Escalation matrix

This task involves monitoring the effectiveness and efficiency of the project governance process. Monitoring the governance process ensures that it remains aligned with project objectives, adapts to changing circumstances, and continuously improves. To complete this task, consider the following questions: - What criteria or indicators will be used to assess the governance process? - How often will the governance process be monitored? - Who will be responsible for monitoring and reporting on the governance process? Required resources or tools for this task: - Governance process performance indicators - Monitoring and reporting templates

This task involves setting up regular governance meetings to review project progress, discuss issues, and make decisions. Regular governance meetings ensure ongoing communication, alignment, and oversight of the project. To complete this task, consider the following questions: - How often will governance meetings be held? - Who should attend the governance meetings? - What should be the agenda for each governance meeting? Required resources or tools for this task: - Governance meeting schedule - Governance meeting agenda template

This task involves setting up communication channels to facilitate information sharing, collaboration, and coordination among project stakeholders. Effective communication channels ensure that relevant information is accessible and disseminated in a timely manner. To complete this task, consider the following questions: - What are the different types of information that need to be communicated? - Who are the key recipients of the project communications? - How will communication channels be managed and monitored? Required resources or tools for this task: - Communication plan - Collaboration tools

This task involves reviewing the project charter to ensure its alignment with the established project governance. The project charter outlines the project's objectives, scope, deliverables, and key stakeholders. To complete this task, consider the following questions: - Does the project charter reflect the project governance requirements? - Are the project objectives and scope accurately defined? - Are the key stakeholders identified in the project charter? Required resources or tools for this task: - Project charter template - Project governance requirements

This task involves implementing a change management process to address changes that may arise during the project. An effective change management process ensures that changes are identified, evaluated, and implemented in a controlled and coordinated manner. To complete this task, consider the following questions: - What types of changes may occur during the project? - How will changes be assessed and approved? - How will changes be communicated and documented? Required resources or tools for this task: - Change management framework - Change request form