Approval: Information Security Principles Training Completion
12
Discussion on departmental goals and objectives
13
Setup meetings with Key Stakeholders
14
Participation in Shadowing Sessions
15
Periodic Feedback Sessions with Supervisor
16
Training on Regulatory Compliance Reporting
17
Approval: Regulatory Compliance Reporting Training Completion
18
Compliance Audit Role-play scenario
19
Assign First Task
20
Approval: Performance of First Task
Provide Onboarding Documentation
This task involves providing the new Risk & Compliance Associate with all the necessary documents and materials related to their onboarding process. The purpose of this task is to ensure that the associate has access to all the information they need to effectively perform their role. The desired result is that the associate is equipped with the necessary knowledge and resources to succeed in their position. The task involves gathering the required documents, organizing them in a clear and accessible way, and sharing them with the associate. Potential challenges include locating all the necessary documents and ensuring they are up to date. The resources needed for this task include the onboarding document folder and access to relevant digital platforms.
Introduce to the Risk & Compliance Team
In this task, the new Risk & Compliance Associate will be introduced to the rest of the team. The goal is to create a welcoming environment and to establish connections within the team. The desired result is that the associate feels integrated into the team and comfortable approaching team members for assistance. The task involves scheduling a team introduction meeting, preparing a brief introduction of the associate, and facilitating introductions between team members. Potential challenges include scheduling conflicts and potential lack of communication between team members. The resources needed for this task include a meeting room and a team contact list.
Guided Tour of the work area
This task entails giving the new Risk & Compliance Associate a guided tour of their work area. The purpose is to familiarize the associate with the physical layout of the office and location of essential facilities. The desired result is that the associate feels comfortable navigating the workspace and is aware of the location of important resources. The task involves coordinating the tour with a designated tour guide, highlighting different areas of the office, and answering any questions the associate may have. Potential challenges include time constraints and unfamiliarity with the office layout. The resources needed for this task include a tour guide and a floor plan of the office.
Setup Workstation and Access to Required Software
In this task, the new Risk & Compliance Associate's workstation will be set up and access to required software will be provided. The goal is to ensure that the associate has all the necessary tools and technology to perform their tasks. The desired result is that the associate has a properly functioning workstation and is able to access the required software without any issues. The task involves setting up the computer, installing necessary software, and granting access to relevant systems and platforms. Potential challenges include technical difficulties and software compatibility issues. The resources needed for this task include a computer, software installation files, and access credentials.
1
Computer setup
2
Software installation
3
Access credentials setup
Assign Mentor for First 1-2 weeks
This task involves assigning a mentor to the new Risk & Compliance Associate for their first 1-2 weeks on the job. The purpose is to provide guidance and support to the associate as they navigate their new role. The desired result is that the associate feels supported and has a resource to turn to for assistance and advice. The task involves identifying a suitable mentor, discussing the mentorship arrangement with the mentor and associate, and scheduling regular check-ins between the mentor and associate. Potential challenges include finding an available mentor with the necessary expertise and managing busy schedules. The resources needed for this task include a mentorship agreement template and a mentor-mentee meeting schedule.
Training on Company Policies and Codes of Conduct
In this task, the new Risk & Compliance Associate will receive training on the company's policies and codes of conduct. The goal is to ensure that the associate is aware of and understands the expectations and guidelines for their conduct and behavior. The desired result is that the associate is equipped to adhere to the company's policies and codes of conduct in their daily work. The task involves preparing training materials, scheduling the training session, and delivering the training content. Potential challenges include effectively communicating complex policies and ensuring active engagement from the associate. The resources needed for this task include the company's policies and codes of conduct documents.
Approval: HR Compliance Training Completion
Will be submitted for approval:
Training on Company Policies and Codes of Conduct
Will be submitted
Detailed training on Risk Management Tools
This task involves providing the new Risk & Compliance Associate with detailed training on the risk management tools used in the company. The purpose is to familiarize the associate with the tools and ensure they can effectively utilize them in their role. The desired result is that the associate is able to confidently navigate and use the risk management tools. The task involves preparing training materials, scheduling the training session, and delivering the training content. Potential challenges include technical difficulties and ensuring the associate grasps the functionality of the tools. The resources needed for this task include the risk management tools and training materials.
Understanding of Jobs Roles and Responsibilities
In this task, the new Risk & Compliance Associate will gain a comprehensive understanding of their job roles and responsibilities. The goal is to ensure that the associate is aware of their duties and expectations. The desired result is that the associate can confidently perform their assigned tasks. The task involves providing the associate with a job description, discussing their role in detail, and answering any questions they may have. Potential challenges include comprehensively covering all duties and potential future changes in responsibilities. The resources needed for this task include the job description document and a comprehensive list of tasks and responsibilities.
Training on Information Security Principles
This task involves providing the new Risk & Compliance Associate with training on information security principles. The purpose is to ensure that the associate understands the importance of maintaining information security and is aware of best practices. The desired result is that the associate can effectively handle sensitive information and maintain data security. The task involves preparing training materials, scheduling the training session, and delivering the training content. Potential challenges include ensuring understanding of complex information security concepts and promoting a culture of information security. The resources needed for this task include information security training materials and guidelines.
Approval: Information Security Principles Training Completion
Will be submitted for approval:
Training on Information Security Principles
Will be submitted
Discussion on departmental goals and objectives
This task involves having a discussion with the new Risk & Compliance Associate about the goals and objectives of the department. The purpose is to align the associate's understanding of their role with the overall goals of the department. The desired result is that the associate is aware of the department's priorities and can contribute to achieving the goals. The task involves scheduling a discussion meeting, sharing the departmental goals and objectives, and facilitating a conversation about how the associate's role fits into the bigger picture. Potential challenges include aligning individual goals with departmental goals and managing expectations. The resources needed for this task include the departmental goals and objectives document and meeting room.
Setup meetings with Key Stakeholders
In this task, meetings will be scheduled between the new Risk & Compliance Associate and key stakeholders within the organization. The goal is to establish relationships and create opportunities for collaboration. The desired result is that the associate has a network of contacts and is familiar with the different stakeholders in the organization. The task involves identifying key stakeholders, reaching out to them to schedule meetings, and coordinating the meeting logistics. Potential challenges include aligning schedules and potential resistance from stakeholders. The resources needed for this task include a stakeholder contact list and a meeting room scheduler.
Participation in Shadowing Sessions
In this task, the new Risk & Compliance Associate will participate in shadowing sessions with experienced team members. The purpose is to provide the associate with hands-on exposure to different aspects of the role and real-life scenarios. The desired result is that the associate gains practical knowledge and skills through observing and engaging in tasks. The task involves coordinating with experienced team members to set up shadowing sessions, preparing a shadowing schedule, and facilitating debrief sessions after each shadowing session. Potential challenges include availability of experienced team members and ensuring active participation from the associate. The resources needed for this task include the shadowing schedule template and a list of experienced team members.
Periodic Feedback Sessions with Supervisor
This task involves scheduling periodic feedback sessions between the new Risk & Compliance Associate and their supervisor. The goal is to provide constructive feedback to the associate and address any questions or concerns they may have. The desired result is that the associate receives regular guidance and support in their role. The task involves setting up a feedback session schedule, preparing feedback forms or templates, and facilitating the feedback discussions. Potential challenges include time constraints and potential communication barriers. The resources needed for this task include feedback forms or templates and a meeting room scheduler.
Training on Regulatory Compliance Reporting
This task involves providing the new Risk & Compliance Associate with training on regulatory compliance reporting. The purpose is to ensure the associate understands the requirements and procedures for reporting regulatory compliance issues. The desired result is that the associate can effectively identify and report compliance issues when they arise. The task involves preparing training materials, scheduling the training session, and delivering the training content. Potential challenges include navigating complex regulatory requirements and ensuring understanding of reporting procedures. The resources needed for this task include regulatory compliance training materials and guidelines.
Approval: Regulatory Compliance Reporting Training Completion
Will be submitted for approval:
Detailed training on Risk Management Tools
Will be submitted
Compliance Audit Role-play scenario
This task involves conducting a compliance audit role-play scenario with the new Risk & Compliance Associate. The purpose is to assess the associate's understanding and application of compliance audit procedures. The desired result is that the associate can effectively demonstrate their knowledge and skills in a simulated compliance audit scenario. The task involves setting up the role-play scenario, providing the necessary information and guidelines, and evaluating the associate's performance. Potential challenges include creating a realistic role-play scenario and ensuring the associate's comfort and readiness. The resources needed for this task include the compliance audit role-play scenario script and evaluation criteria.
Assign First Task
In this task, the new Risk & Compliance Associate will be assigned their first actual task. The purpose is to give the associate hands-on experience and an opportunity to apply their knowledge and skills. The desired result is that the associate successfully completes the assigned task and gains confidence in their ability to contribute. The task involves identifying a suitable task based on the associate's skill level and availability, providing clear instructions and expectations, and setting a deadline for completion. Potential challenges include task complexity and potential need for additional guidance. The resources needed for this task include the assignment instructions and task-related materials.
