Utilize our "Sample Project Management Template", a comprehensive guide to efficiently initiate, plan, execute, monitor, control and close projects.
1
Define Project Objectives
2
Identify Key Stakeholders
3
Develop Project Scope Statement
4
Approval: Project Scope
5
Create Work Breakdown Structure
6
Identify Project Risks
7
Draft Communication Plan
8
Approval: Communication Plan
9
Schedule Project Activities
10
Develop Project Budget
11
Approval: Project Budget
12
Assign Project Tasks
13
Monitor Project Progress
14
Manage Project Changes
15
Approval: Proposed Changes
16
Perform Project Quality Assurance
17
Approval: Quality Assurance Results
18
Document Project Lessons Learned
19
Completion of Project Deliverables
20
Close Project
Define Project Objectives
Clearly define the objectives of the project. Explain the purpose and desired outcomes. Consider the impact of the objectives on the overall project and how they align with stakeholders' expectations. Identify potential challenges and provide guidance on how to overcome them. Specify any resources or tools required for this task.
1
High
2
Medium
3
Low
Identify Key Stakeholders
Identify the key stakeholders involved in the project. These are individuals or groups that have an interest in or will be affected by the project. Explain the importance of identifying stakeholders and how their involvement can contribute to project success. Provide instructions to gather necessary stakeholder information.
1
Client representative
2
Project sponsor
3
Team members
4
End users
5
External vendors
1
High
2
Medium
3
Low
Develop Project Scope Statement
Create a clear and concise project scope statement that defines the boundaries, objectives, deliverables, and constraints of the project. Explain the importance of a project scope statement and its role in managing project expectations. Provide instructions on how to gather the necessary information to develop the statement.
1
Time constraints
2
Budget constraints
3
Resource constraints
4
Legal constraints
5
Technical constraints
1
Software development
2
Construction
3
Marketing
4
Event planning
5
Research
Approval: Project Scope
Will be submitted for approval:
Develop Project Scope Statement
Will be submitted
Create Work Breakdown Structure
Break down the project into smaller, manageable tasks and create a work breakdown structure. Explain the benefits of a work breakdown structure and how it helps with project planning. Provide instructions on how to organize the tasks and their dependencies.
1
Task 1
2
Task 2
3
Task 3
4
Task 4
5
Task 5
Identify Project Risks
Identify potential risks that may impact the project's success. Explain the importance of risk identification and how it helps with risk management. Provide instructions to gather information about potential risks and their likelihood and impact.
1
Very unlikely
2
Unlikely
3
Possible
4
Likely
5
Very likely
1
Low
2
Medium
3
High
Draft Communication Plan
Create a communication plan to outline how project information will be distributed, stored, and shared. Explain the importance of a communication plan and how it ensures effective communication among project stakeholders. Provide instructions on how to define communication channels and frequency.
1
Email
2
Meetings
3
Project management software
4
Phone
5
In-person
Approval: Communication Plan
Will be submitted for approval:
Draft Communication Plan
Will be submitted
Schedule Project Activities
Develop a project schedule that outlines the start and end dates of each activity. Explain the importance of project scheduling and how it helps with resource allocation and time management. Provide instructions on how to create a schedule using a project management tool or spreadsheet.
Develop Project Budget
Create a project budget that estimates the total cost of the project. Explain the importance of budgeting and how it helps with financial control and resource planning. Provide instructions on how to gather cost estimates and create a budget spreadsheet.
1
USD
2
EUR
3
GBP
4
JPY
5
CAD
Approval: Project Budget
Will be submitted for approval:
Develop Project Budget
Will be submitted
Assign Project Tasks
Assign tasks to team members based on their skills and availability. Explain the importance of task assignment and how it ensures accountability and efficient resource utilization. Provide clear instructions on how to assign tasks and monitor progress.
1
Task 1
2
Task 2
3
Task 3
4
Task 4
5
Task 5
Monitor Project Progress
Regularly monitor the project's progress to ensure tasks are being completed on time and within budget. Explain the importance of project monitoring and how it helps with identifying issues and managing risks. Provide instructions on how to track progress and update the project status.
1
Not started
2
In progress
3
Completed
Manage Project Changes
Manage changes to the project scope, schedule, and budget. Explain the importance of change management and how it ensures project alignment with stakeholders' expectations. Provide instructions on how to assess and approve changes, and update relevant project documentation.
1
Scope change
2
Schedule change
3
Budget change
4
Resource change
5
Quality change
1
Approved
2
Pending
3
Rejected
Approval: Proposed Changes
Will be submitted for approval:
Manage Project Changes
Will be submitted
Perform Project Quality Assurance
Ensure that project deliverables meet the defined quality standards. Explain the importance of quality assurance and how it helps with achieving project objectives. Provide instructions on how to conduct quality checks and maintain documentation of quality control activities.
1
Excellent
2
Good
3
Fair
4
Poor
5
Unsatisfactory
Approval: Quality Assurance Results
Will be submitted for approval:
Perform Project Quality Assurance
Will be submitted
Document Project Lessons Learned
Capture key learnings from the project for future reference. Explain the importance of documenting lessons learned and how it helps with continuous improvement. Provide instructions on how to identify lessons learned and summarize them in a structured format.
1
Project planning
2
Communication
3
Risk management
4
Resource allocation
5
Stakeholder engagement
1
High
2
Medium
3
Low
Completion of Project Deliverables
Review and ensure the completion of all project deliverables. Explain the importance of deliverable completion and how it signifies the achievement of project objectives. Provide instructions on how to review and verify the deliverables against the defined requirements.
1
Deliverable 1
2
Deliverable 2
3
Deliverable 3
4
Deliverable 4
5
Deliverable 5
1
Completed
2
In progress
3
Not started
Close Project
Formally close the project and wrap up all activities. Explain the importance of project closure and how it ensures a smooth transition to operational teams. Provide instructions on how to perform closure activities, such as final documentation and stakeholder notification.
