This task involves identifying the need for a new asset in the organization. Consider the current assets and determine if there is a requirement for a new one. Assess the impact of the asset on the overall process and the desired results it will bring. What resources or tools are required to complete this task?
Approval: Asset Requirement
Will be submitted for approval:
Identify the need for an asset
Will be submitted
Prepare asset specification
In this task, prepare a detailed specification for the asset. This should include the necessary features, dimensions, and any specific requirements. What are the potential challenges that may arise during this process and how can they be addressed?
Identify potential vendors
Identify potential vendors who can supply the required asset. Consider factors such as reputation, cost, reliability, and availability. Who are the potential vendors that can be considered?
1
Vendor A
2
Vendor B
3
Vendor C
Assess and select vendors
Assess and select the vendors based on their capabilities and suitability. Consider factors such as quality, delivery time, and cost. How will you assess the vendors and what criteria will be used for selection?
1
Quality
2
Delivery Time
3
Cost
4
Reputation
5
Customer Reviews
Approval: Vendor Selection
Will be submitted for approval:
Identify potential vendors
Will be submitted
Assess and select vendors
Will be submitted
Negotiate Price and Conditions
Negotiate the price and conditions with the selected vendors. This includes discussing the payment terms, delivery schedule, and any other relevant terms. How will you negotiate with the vendors and what conditions will be discussed?
Initiate Purchase Order in SAP
Initiate the purchase order in SAP to officially place the order with the selected vendor. Provide the necessary information required for creating the purchase order. What information is needed to initiate the purchase order?
Approval: Purchase Order
Will be submitted for approval:
Initiate Purchase Order in SAP
Will be submitted
Receive and inspect the asset
Receive the asset from the vendor and inspect it for any damages or deficiencies. Check if the received asset matches the specification and ensure its quality. How will you inspect the asset and what criteria will be used?
1
Acceptable
2
Not Acceptable
3
Requires Repair
Enter asset details into SAP
Enter the details of the received asset into SAP for tracking and management purposes. Include information such as asset name, serial number, and location. What are the necessary details that need to be entered into SAP?
Assign depreciation schedule for asset
Assign a depreciation schedule for the asset to ensure proper accounting and financial management. Determine the depreciation method and the useful life of the asset. How will you assign the depreciation schedule for the asset?
1
Straight-line
2
Declining Balance
3
Units of Production
Confirm asset setup in SAP
Confirm that the asset setup in SAP is complete and accurate. Verify that all the necessary details have been entered correctly. How will you confirm the asset setup in SAP?
1
Asset Name
2
Serial Number
3
Location
4
Depreciation Schedule
Approval: Asset Setup
Will be submitted for approval:
Enter asset details into SAP
Will be submitted
Assign depreciation schedule for asset
Will be submitted
Confirm asset setup in SAP
Will be submitted
Place the asset into service
Place the asset into service for its intended use. Ensure that it is properly installed, calibrated, and ready for operation. How will you ensure that the asset is ready for service?
1
Calibrated
2
Not Calibrated
3
Requires Calibration
Monitor the assets performance and efficiency
Monitor and evaluate the asset's performance and efficiency over time. Identify any issues or deviations from expected performance. How will you monitor the asset's performance and efficiency?
1
Regular Inspections
2
Performance Metrics Tracking
3
Maintenance Record Review
Perform regular maintenance and valuations
Perform regular maintenance activities to ensure the asset remains in optimal condition. Additionally, conduct periodic valuations to assess the asset's current value. What maintenance activities and valuation methods will be used?
1
Routine Checks
2
Cleaning
3
Component Replacement
4
Oil Change
5
Calibration
1
Market Value
2
Income Approach
3
Cost Approach
4
Inventory Valuation
5
Replacement Cost
Update asset value in SAP
Update the asset's value in SAP based on the periodic valuations conducted. Ensure accurate and up-to-date information in the system. How will you update the asset value in SAP?
Decommission or disposal of asset when required
Decommission or dispose of the asset when it is no longer required or becomes obsolete. Consider legal and environmental regulations when planning the disposal process. How will you decommission or dispose of the asset?
