Simple Project Management Template for Google Sheets
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Simple Project Management Template for Google Sheets
Simplify your project management processes with an easy-to-use Google Sheets template, streamlining tasks from planning to approval and evaluation.
1
Identify Project Scope
2
Approval: Project Scope
3
Define Project Objectives
4
Identify Stakeholders
5
Identify Project Team members
6
Define roles and responsibilities of all participants
7
Create WBS (Work Breakdown Structure)
8
Determine Project Timeline
9
Identify Project Risks
10
Approval: Project Risks
11
Create frames for Regular Updates to all Stakeholders
12
Determine Communication Plan
13
Define Key Performance Indicators
14
Approval: Key Performance Indicators
15
Determine Budget
16
Approval: Budget
17
Track Project Performance
18
Document Lessons Learned
19
Evaluate project success and areas for improvement
20
Approval: Project Completion
Identify Project Scope
In this task, you will identify and define the scope of the project. This includes determining the boundaries and deliverables of the project, as well as any constraints or limitations. By clearly defining the project scope, you will ensure that everyone involved understands the goals and objectives of the project.
1
Marketing
2
IT
3
Finance
4
Operations
5
Human Resources
Approval: Project Scope
Will be submitted for approval:
Identify Project Scope
Will be submitted
Define Project Objectives
In this task, you will define the objectives of the project. Objectives are the specific, measurable goals that the project aims to achieve. By clearly defining the objectives, you will provide a clear direction for the project team and help align everyone's efforts towards a common goal.
Identify Stakeholders
In this task, you will identify the stakeholders of the project. Stakeholders are individuals or groups who have an interest or concern in the project. By identifying and understanding the stakeholders, you will be able to effectively engage them throughout the project lifecycle and ensure their needs are met.
1
Clients
2
Employees
3
Management
4
Vendors
5
Government Agencies
Identify Project Team members
In this task, you will identify the members of the project team. These are the individuals who will be responsible for executing the project. By identifying the project team members, you will be able to assign roles and responsibilities and ensure the right people are involved in the project.
Define roles and responsibilities of all participants
In this task, you will define the roles and responsibilities of all participants involved in the project. This includes the project manager, team members, stakeholders, and any other individuals or groups who will play a role in the project. By clearly defining roles and responsibilities, you will ensure that everyone knows what is expected of them and can effectively contribute to the project.
Create WBS (Work Breakdown Structure)
In this task, you will create a Work Breakdown Structure (WBS) for the project. A WBS is a hierarchical decomposition of the project deliverables into smaller, more manageable components. By creating a WBS, you will be able to effectively organize and plan the project tasks and ensure that all necessary work is accounted for.
1
Task 1
2
Task 2
3
Task 3
4
Task 4
5
Task 5
Determine Project Timeline
In this task, you will determine the timeline for the project. This includes identifying the start and end dates, as well as any key milestones or deadlines. By establishing a clear project timeline, you will be able to effectively manage the project schedule and ensure that all tasks are completed on time.
1
Milestone 1
2
Milestone 2
3
Milestone 3
4
Milestone 4
5
Milestone 5
Identify Project Risks
In this task, you will identify the risks associated with the project. Risks are potential events or circumstances that could have a negative impact on the project's objectives. By identifying and assessing risks, you will be able to develop appropriate risk mitigation strategies and ensure the success of the project.
Approval: Project Risks
Will be submitted for approval:
Identify Project Risks
Will be submitted
Create frames for Regular Updates to all Stakeholders
In this task, you will create a framework for providing regular updates to all stakeholders. Regular updates help ensure everyone is informed about the project's progress and any changes or challenges that may arise. By establishing a communication plan, you will promote transparency and maintain stakeholder engagement throughout the project.
1
Weekly
2
Bi-weekly
3
Monthly
4
Quarterly
5
As needed
Determine Communication Plan
In this task, you will determine the communication plan for the project. The communication plan outlines how information will be shared and distributed among project team members and stakeholders. By establishing a clear and effective communication plan, you will promote collaboration, reduce misunderstandings, and ensure that everyone has access to the information they need to contribute to the project's success.
1
Email
2
Meetings
3
Project Management Software
4
Phone
5
In-person
1
Daily
2
Weekly
3
Bi-weekly
4
Monthly
5
As needed
Define Key Performance Indicators
In this task, you will define the key performance indicators (KPIs) for the project. KPIs are measurable values that indicate how well the project is performing in relation to its objectives. By defining KPIs, you will be able to track and monitor the project's progress and make data-driven decisions to ensure its success.
1
Cost
2
Time
3
Quality
4
Customer Satisfaction
5
Return on Investment
1
Productivity
2
ROI
3
Efficiency
4
Customer Retention
5
Revenue
1
Employee Satisfaction
2
Safety
3
Market Share
4
Net Promoter Score
5
Innovation
Approval: Key Performance Indicators
Will be submitted for approval:
Define Key Performance Indicators
Will be submitted
Determine Budget
In this task, you will determine the budget for the project. The budget includes the estimated costs for all resources and activities required to complete the project. By accurately estimating the budget, you will be able to allocate resources effectively and ensure that the project is completed within the approved financial limits.
1
Approved
2
Pending
3
Not approved
Approval: Budget
Will be submitted for approval:
Determine Budget
Will be submitted
Track Project Performance
In this task, you will track the performance of the project. This includes monitoring the progress of tasks, assessing their completion status, and identifying any issues or delays. By tracking project performance, you will be able to take corrective actions, mitigate risks, and ensure that the project stays on track to achieve its objectives.
1
Not started
2
In progress
3
Completed
4
Delayed
5
On hold
Document Lessons Learned
In this task, you will document the lessons learned from the project. Lessons learned are insights and knowledge gained from the project's successes and failures. By documenting these lessons, you will be able to apply them to future projects, improve processes, and avoid making the same mistakes in the future.
Evaluate project success and areas for improvement
In this task, you will evaluate the success of the project and identify areas for improvement. This includes assessing whether the project objectives were met, measuring the project's impact, and identifying any areas or processes that could be improved in future projects. By evaluating the project's success and areas for improvement, you will be able to continuously enhance your project management practices and deliver better results in the future.
1
Fully successful
2
Partially successful
3
Not successful
Approval: Project Completion
Will be submitted for approval:
Evaluate project success and areas for improvement
