Explore our robust Staff Augmentation Process. We streamline staff addition from identifying a need, through candidature approval, to continuous performance monitoring.
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Identify the need for staff augmentation
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Develop a job description
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Approval: Job Description
4
Search for potential staffing agencies
5
Shortlist Staff Agencies
6
Initiate communication with selected agency
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Share job requirements to the agency
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Invite agency to present candidate shortlist
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Review shortlisted candidates
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Interview shortlisted candidates
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Approval: Interview Shortlisted Candidates
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Conduct background checks on preferred candidates
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Discuss and negotiate terms with the agency
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Approval: Agency Terms
15
Execute the contract
16
Arrange induction for the new staff
17
Communicate to existing staff about the augmentation
18
Monitor performance of new staff
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Approval: New Staff Performance
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Conduct regular follow-ups with the agency
Identify the need for staff augmentation
This task involves identifying the need for staff augmentation and understanding the impact it will have on the overall process. This is a crucial step that helps ensure the successful integration of additional staff. Consider the following questions: What specific roles or responsibilities require additional support? What challenges are currently faced that necessitate staff augmentation? What resources or tools are necessary to facilitate the process?
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Shortage of skilled staff
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Increasing workload
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Tight deadlines
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Lack of specialized knowledge
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Staff turnover
Develop a job description
In this task, you will develop a comprehensive job description that outlines the requirements and responsibilities of the staff augmentation position. The job description serves as a guide for potential candidates and the staffing agency. Consider the following questions: What are the key skills and qualifications required? What are the primary responsibilities and tasks? What are the desired results for the staff augmentation position?
Approval: Job Description
Will be submitted for approval:
Develop a job description
Will be submitted
Search for potential staffing agencies
This task involves conducting research to identify potential staffing agencies that specialize in staff augmentation. Consider the following questions: What criteria should be considered when evaluating potential agencies? What experience or expertise is required in the relevant industry? What are the desired attributes of the agency?
Shortlist Staff Agencies
In this task, you will review the potential staffing agencies and shortlist the ones that meet the criteria and requirements. Consider the following questions: Which agencies have the most relevant experience and expertise? Which agencies align with the desired attributes? Which agencies have positive reviews or recommendations?
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Agency A
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Agency B
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Agency C
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Agency D
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Agency E
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Relevant experience and expertise
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Alignment with desired attributes
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Positive reviews or recommendations
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Competitive pricing
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Proven track record
Initiate communication with selected agency
This task involves initiating communication with the selected staffing agency to further discuss the staff augmentation requirements and evaluate their capabilities. Consider the following questions: What information needs to be shared with the agency during the initial communication? What questions should be asked to assess their capabilities and services? What is the desired outcome of the communication?
Share job requirements to the agency
In this task, you will communicate the specific job requirements and expectations to the selected agency. This step ensures that the agency understands the needs and can provide suitable candidates. Consider the following questions: What are the essential qualifications and skills required? What are the preferred qualifications and skills? What deadlines or timelines should be communicated?
Invite agency to present candidate shortlist
This task involves inviting the selected agency to present a shortlist of candidates who meet the job requirements. Consider the following questions: What criteria should the agency consider when selecting candidates? How many candidates should be included in the shortlist? What format should the shortlist be presented in?
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PDF
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Excel
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Word
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PPT
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Online platform
Review shortlisted candidates
This task involves reviewing the shortlisted candidates and evaluating their qualifications, skills, and suitability for the staff augmentation position. Consider the following questions: What specific criteria should be used to assess the candidates? What information or documents should be reviewed? What challenges might arise during the review process and how can they be resolved?
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Relevant experience
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Education qualifications
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Specific skills
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Cultural fit
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Communication skills
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Resume/CV
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Cover letter
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Reference letters
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Portfolio
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Certificates or qualifications
Interview shortlisted candidates
In this task, you will conduct interviews with the shortlisted candidates to further evaluate their qualifications, skills, and fit for the staff augmentation position. Consider the following questions: What interview format should be used? What questions should be asked to assess the candidates? What factors should be considered during the interview process?
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In-person
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Phone
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Video conference
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Panel interview
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Technical assessment
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Technical skills
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Problem-solving ability
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Communication skills
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Teamwork and collaboration
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Adaptability
Approval: Interview Shortlisted Candidates
Will be submitted for approval:
Invite agency to present candidate shortlist
Will be submitted
Conduct background checks on preferred candidates
This task involves conducting background checks on the preferred candidates to verify their qualifications, employment history, and other relevant information. Consider the following questions: What specific checks should be performed? What documents or references should be collected? How should potential red flags be addressed?
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Employment history verification
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Educational qualifications verification
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Criminal record check
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Reference checks
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Drug or alcohol testing
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Previous employer contact details
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Educational institution contact details
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Character references
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Police clearance certificate
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Drug or alcohol test results
Discuss and negotiate terms with the agency
In this task, you will discuss and negotiate the terms of the staff augmentation agreement with the selected agency. This step ensures the alignment of expectations and details the contractual obligations. Consider the following questions: What terms should be negotiated, such as contract duration, payment terms, and termination clauses? What key points need to be clarified or addressed during the discussion? What compromises or alternative solutions can be explored?
Approval: Agency Terms
Will be submitted for approval:
Discuss and negotiate terms with the agency
Will be submitted
Execute the contract
This task involves formally executing the staff augmentation contract with the selected agency. Consider the following questions: What are the necessary steps to complete the contract execution? What documents need to be prepared and signed? What approvals or authorizations are required?
Arrange induction for the new staff
In this task, you will arrange an induction program for the new staff to ensure a smooth transition and integration into the organization. Consider the following questions: What topics should be covered during the induction program? Who should conduct the induction sessions? What resources or materials should be prepared for the induction?
Communicate to existing staff about the augmentation
This task involves communicating with the existing staff about the staff augmentation and its impact on the organization. Consider the following questions: What information should be shared with the existing staff? How should the communication be delivered? What concerns or questions might arise from the existing staff?
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Email
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Meeting
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Notice board
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Intranet
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Newsletter
Monitor performance of new staff
In this task, you will monitor the performance of the newly augmented staff to ensure they are meeting the expectations and achieving the desired outcomes. Consider the following questions: What key performance indicators (KPIs) should be used to evaluate their performance? How frequently should performance reviews be conducted? What actions should be taken based on the performance evaluation?
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Quality of work
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Timeliness of deliverables
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Communication skills
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Adherence to company policies
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Customer satisfaction
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Monthly
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Quarterly
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Semi-annually
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Annually
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On-demand
Approval: New Staff Performance
Will be submitted for approval:
Monitor performance of new staff
Will be submitted
Conduct regular follow-ups with the agency
This task involves conducting regular follow-up discussions or meetings with the selected agency to address any issues, provide feedback, and ensure ongoing cooperation and alignment. Consider the following questions: What topics should be covered during the follow-up discussions? How frequently should the follow-ups be conducted? What is the desired outcome of the follow-up meetings?
