Enhance team cohesion with our Team Building Agenda Template. A comprehensive workflow for planning, executing, and evaluating effective team-building events.
1
Identify the team building objective
2
List potential team building activities
3
Choose suitable venue and date for the activities
4
Approval: Venue and Date
5
Create a detailed team building schedule
6
Assign responsibilities for organizing each activity
7
Finalize budget for the activities
8
Approval: Budget
9
Prepare a list of required resources for each activity
10
Allocate roles for each team member
11
Coordinate with the venue management
12
Approval: Venue Management Coordination
13
Send invitation with schedule to all team members
14
Confirm participation of all team members
15
Arrange transportation if needed
16
Approval: Transportation Plan
17
Monitor preparations and solve arising issues
18
Confirm all arrangements a day before the event
19
Carry out the team building activities
20
Evaluate the effectiveness of the team building activities
21
Approval: Effectiveness Evaluation
Identify the team building objective
What is the purpose of this team building activity? How will it contribute to the overall team development? Identify the main objective you want to achieve through this activity. It could be improving communication, enhancing collaboration, fostering trust, or promoting creativity.
List potential team building activities
Brainstorm and list down various team building activities that can help achieve the identified objective. Consider activities like ice breakers, problem-solving challenges, trust-building exercises, or team sports. Be creative and think outside the box.
Choose suitable venue and date for the activities
Select a venue that can accommodate the team size and cater to the chosen activities. Consider factors like accessibility, amenities, and availability. Choose a date that works for the entire team and ensures maximum participation.
Approval: Venue and Date
Will be submitted for approval:
Choose suitable venue and date for the activities
Will be submitted
Create a detailed team building schedule
Outline a schedule for the team building activities. Break it down into time blocks and assign specific activities to each block. Ensure there is a balance of different types of activities and sufficient time for breaks and reflection.
Assign responsibilities for organizing each activity
Who will be responsible for planning and organizing each team building activity? Specify the roles and assign them to suitable team members. How will they collaborate and coordinate their efforts?
Finalize budget for the activities
What is the estimated budget for the team building activities? Consider all expenses, such as venue rental, transportation, materials, and catering. Are there any cost-saving measures to be implemented? How will the budget be managed and monitored?
Approval: Budget
Will be submitted for approval:
Finalize budget for the activities
Will be submitted
Prepare a list of required resources for each activity
What resources are needed for each team building activity? This could include equipment, materials, props, or any other necessary items. Provide a detailed list for each activity.
Allocate roles for each team member
What specific roles will each team member have during the team building activities? Assign roles based on strengths, skills, and interests. How will the team members be informed of their roles? How will the roles be coordinated during the activities?
Coordinate with the venue management
Who will be responsible for coordinating with the venue management? How will the communication and arrangements be handled? Describe any specific details or requirements to be discussed with the venue management.
Approval: Venue Management Coordination
Will be submitted for approval:
Coordinate with the venue management
Will be submitted
Send invitation with schedule to all team members
Who will send the team building activity invitations to the team members? What information should be included in the invitation? How will the schedule be communicated? Provide the details for creating the invitation email.
Team Building Activity Invitation
Confirm participation of all team members
How will the team members confirm their participation in the team building activities? Who will handle the confirmation process? Describe any necessary follow-ups or reminders. Are there any challenges that may arise during this process?
Arrange transportation if needed
Will transportation be required for the team building activities? If so, provide the details for arranging transportation. How will team members be notified of transportation arrangements? Specify any challenges that may arise and how they will be resolved.
Approval: Transportation Plan
Will be submitted for approval:
Arrange transportation if needed
Will be submitted
Monitor preparations and solve arising issues
How will the progress of preparations for the team building activities be monitored? Who will be responsible for addressing any arising issues or challenges? Describe the process for identifying and resolving problems.
Confirm all arrangements a day before the event
Who will be responsible for confirming all arrangements for the team building activities? When will this confirmation take place, specifically a day before the event? Describe any specific details or requirements to be confirmed.
Carry out the team building activities
How will the team building activities be conducted? Describe the flow of the activities and any specific instructions for team members. How will the progress and engagement level be monitored during the activities?
Evaluate the effectiveness of the team building activities
How will the effectiveness of the team building activities be evaluated? What criteria or metrics will be used to measure success? Who will be involved in the evaluation process? Describe the expected outcomes of the evaluation.
Approval: Effectiveness Evaluation
Will be submitted for approval:
Evaluate the effectiveness of the team building activities
