Streamline your project management with our comprehensive Template for Project Management Plan, covering everything from initial planning to project closeout.
1
Identify project objectives
2
Define scope of the project
3
Establish timeframe for project completion
4
Identify necessary resources and stakeholders
5
Assign tasks to the project team members
6
Develop initial project schedule
7
Establish project budget
8
Develop Risk Management Plan
9
Approval: Risk Management Plan
10
Establish communication protocols
11
Define quality criteria
12
Draft project management plan
13
Approval: Project Management Plan Draft
14
Revise and finalize project management plan
15
Distribute final project management plan to stakeholders
16
Train project team on plan management
17
Commence project execution
18
Monitor and control project work
19
Approval: Performance Reports
20
Closeout project upon completion
Identify project objectives
Begin by identifying the main objectives and goals of the project. What is the desired outcome? How will the project contribute to the overall business strategy? Consider the impact on stakeholders and any potential challenges that may arise during this phase. Use the form field below to list the project objectives.
Define scope of the project
Clearly define the boundaries and limitations of the project. What is included and excluded? What are the deliverables? Identify any constraints or assumptions that may impact the project scope. Provide a detailed description of the project scope in the form field below.
Establish timeframe for project completion
Determine the timeline for completing the project. Consider the project's objectives and scope, as well as any dependencies or constraints. Use the form field below to specify the project completion date.
Identify necessary resources and stakeholders
Identify and list all the resources required to complete the project successfully. This includes personnel, equipment, materials, and any external support needed. Also, identify the key stakeholders and their roles in the project. Use the form fields below to list the necessary resources and stakeholders.
Assign tasks to the project team members
Allocate tasks and responsibilities to the project team members based on their skills, experience, and availability. Consider any dependencies or constraints that may affect task assignment. Use the form field below to specify the tasks and assign them to team members.
Develop initial project schedule
Create an initial project schedule outlining the sequence and duration of each task. Consider any dependencies, constraints, and estimated effort required for each task. Use the form field below to enter the initial project schedule.
Establish project budget
Develop a comprehensive project budget that includes all the necessary resources, costs, and expenses. Consider any budget constraints or limitations. Use the form field below to enter the project budget.
Develop Risk Management Plan
Identify potential risks and develop a risk management plan to mitigate or address them. Consider both internal and external risks that may impact the project. Use the form field below to specify the risk management plan.
Approval: Risk Management Plan
Will be submitted for approval:
Develop Risk Management Plan
Will be submitted
Establish communication protocols
Define the communication protocols for the project team, stakeholders, and other relevant parties. Consider the frequency, medium, and channels of communication. Use the form field below to specify the communication protocols.
Define quality criteria
Determine the quality criteria and standards that will be used to measure the success of the project. Consider both internal and external quality requirements. Use the form field below to specify the quality criteria.
Draft project management plan
Prepare a draft of the project management plan incorporating all the key elements discussed so far. This plan will serve as a roadmap for the project execution. Use the form field below to include the draft project management plan.
Approval: Project Management Plan Draft
Will be submitted for approval:
Draft project management plan
Will be submitted
Revise and finalize project management plan
Review and revise the draft project management plan based on feedback and inputs from stakeholders and team members. Incorporate any necessary changes and finalize the project management plan. Use the form field below to enter the revised and finalized project management plan.
Distribute final project management plan to stakeholders
Once the project management plan is finalized, distribute it to all relevant stakeholders. This ensures that everyone is on the same page and understands the project objectives, scope, and plan. Use the form field below to specify the distribution method.
Train project team on plan management
Provide necessary training and guidance to the project team members on how to effectively manage the project as per the finalized project management plan. Use the form field below to specify the training requirements.
Commence project execution
Start the execution phase of the project as per the finalized project management plan. Monitor the progress, resolve any issues or conflicts, and ensure that the project stays on track. Use the form field below to specify any important instructions or reminders for this phase.
Monitor and control project work
Continuously monitor and control the progress of the project. Identify any deviations or risks and take necessary corrective actions. Use the form field below to specify the monitoring and control mechanisms.
Approval: Performance Reports
Will be submitted for approval:
Monitor and control project work
Will be submitted
Closeout project upon completion
Complete all the necessary activities to formally close the project. This includes documenting lessons learned, conducting project reviews, and obtaining final approvals. Use the form field below to specify the closeout activities.
