Evaluate vendor options based on services offered and pricing
6
Approval: Vendor Selection
7
Finalize booking with selected vendors
8
Provide vendors with detailed event information
9
Arrange vendor payments
10
Prepare vendor instructions and timeline for the wedding day
11
Distribute vendor instructions and event timeline
12
Confirm vendor arrival times and locations
13
Ensure all vendor contracts and payments are complete
14
Verify vendor contingency plans
15
Approval: Final Vendor Checklist
16
Ensure vendors are informed of any last minute changes
17
Monitor vendor setup on the wedding day
18
Ensure vendors are performing as per the contract
19
Address any vendor issues on the wedding day
20
Gather feedback from the vendors post-event
Finalize wedding date
Choose and confirm the specific date for the wedding. Consider factors such as season, availability of venues, and personal preferences. This task sets the foundation for the entire planning process and ensures that all subsequent tasks are aligned with the chosen wedding date.
Identify potential vendors
Explore different vendors and services that are relevant to your wedding needs. Research online, check referrals, and attend wedding expos to identify a range of potential vendors. This task enables you to create a shortlist of vendors that will be suitable for your wedding.
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Photography
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Catering
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Florist
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DJ
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Wedding planner
Reach out for vendor availability on wedding date
Contact the shortlisted vendors to inquire about their availability on your chosen wedding date. This task helps you determine which vendors are available to provide their services on your special day.
Collect vendor quotations
Request quotes from the vendors to get an estimate of their pricing for the required services. This task enables you to compare pricing and make an informed decision based on your budget.
Evaluate vendor options based on services offered and pricing
Compare the vendors based on the services they offer and their pricing. Consider the quality of their work, reviews from past clients, and whether they align with your wedding vision. This task assists you in selecting the most suitable vendors for your wedding.
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Vendor A
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Vendor B
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Vendor C
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Vendor D
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Vendor E
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1
2
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3
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4
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5
5
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Approval: Vendor Selection
Will be submitted for approval:
Evaluate vendor options based on services offered and pricing
Will be submitted
Finalize booking with selected vendors
Confirm the booking with the selected vendors by signing contracts and making the required deposits. This task solidifies your agreement with the vendors and secures their services for your wedding day.
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Vendor A
2
Vendor B
3
Vendor C
4
Vendor D
5
Vendor E
Provide vendors with detailed event information
Share all the necessary details of the wedding event with the selected vendors. This includes the venue address, event timeline, any specific requirements, and contact information. This task ensures that the vendors have all the information they need to successfully execute their services on your wedding day.
Arrange vendor payments
Organize the payment schedule for each vendor according to their contracts. This task involves coordinating the payment deadlines and ensuring timely payments to the vendors.
Prepare vendor instructions and timeline for the wedding day
Create a detailed schedule and instructions for each vendor to follow on the wedding day. Include specific setup times, locations, and any special requests. This task helps ensure that the vendors are well-informed and can execute their services seamlessly.
Distribute vendor instructions and event timeline
Share the finalized vendor instructions and event timeline with each vendor. This ensures that all vendors are on the same page and have a clear understanding of their responsibilities and the overall event flow.
Confirm vendor arrival times and locations
Get in touch with each vendor to confirm their arrival times and locations on the wedding day. This task helps ensure that all vendors arrive on time and set up in the correct locations.
Ensure all vendor contracts and payments are complete
Double-check that all vendor contracts are signed, and payments are made according to the agreed terms. This task ensures that all necessary paperwork and financial obligations are fulfilled before the wedding day.
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Signed
2
Pending
Verify vendor contingency plans
Confirm with each vendor that they have contingency plans in case of any unforeseen circumstances or emergencies. This task ensures that the vendors are prepared to handle any unexpected situations on the wedding day.
Approval: Final Vendor Checklist
Will be submitted for approval:
Ensure all vendor contracts and payments are complete
Will be submitted
Ensure vendors are informed of any last minute changes
Notify the vendors about any last-minute changes to the wedding schedule or details. This task ensures that all vendors are updated and can adjust their plans accordingly.
Monitor vendor setup on the wedding day
Oversee the vendor setup activities on the wedding day to ensure that everything is executed as planned. This task allows you to actively manage the vendor setup process and address any issues that may arise.
Ensure vendors are performing as per the contract
Monitor the vendor's performance during the wedding day to ensure that they are delivering the services as agreed upon in the contract. This task allows you to ensure that all vendors are meeting their obligations and providing the expected level of service.
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Excellent
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Good
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Satisfactory
4
Needs improvement
Address any vendor issues on the wedding day
Handle and resolve any issues or concerns that arise with the vendors during the wedding day. This task allows you to proactively address and resolve any unexpected challenges to ensure a smooth and stress-free event.
Gather feedback from the vendors post-event
Collect feedback from the vendors about their experience working at your wedding. This task helps gain valuable insights to improve future vendor selection and overall event planning processes.
