General Office Inspection Checklist | Process StreetGeneral Office Inspection Checklist – Process Street

General:

Record the office's details

To kick off the general office inspection checklist, you need to record the basic information of the office in question. Use the form fields below to ensure that all vital information can be easily accessed later.

Check the workplace

First up, you need to make sure that the workplace is clean and orderly. Take photos of the workplace and upload them using the form fields below.

Examine the floors

Floors and aisles must be clear, floor surfaces must always be kept dry and free of slip hazards. Hallways and exits should be unobstructed. Record the state of these aspects using the form fields below.

Ensure stairways, sidewalks and ramps are free of defects

See to it that stairways, sidewalks and ramps are free of defects. Record any defects using the form fields below.

Some examples of defects are damaged treads or frayed carpets.

Make sure that sufficient light is present

See to it that all common areas and workstations are sufficiently illuminated. Note the location of any areas breaching this principle in the form field below.

Check emergency evacuation plans

Check to verify that emergency evacuation plans are posted at every stairway and elevator landing and immediately inside all public entrances to the building. Scan a copy of the standard evacuation plan and upload it to the form field below.

Make sure that all containers are properly labelled

See to it that all containers, including non-hazardous chemicals and waste, are properly labeled with the full chemical or trade name

Note: For storage of hazardous chemicals, please see note below:

If chemicals in the work area are stored in amounts greater than typical office/household quantities, you are required to complete the EH&S Laboratory and Shop Inspection Checklist.

Check stored materials

See to it that stored materials are properly secured and limited in height to prevent collapse.

Ensure sufficient clearance for electrical panels

Make sure that 36” clearance is maintained for electrical panels.

Check all electrical cords and plugs

See to it that electrical cords and plugs are in good condition with proper grounding.

Check all extension cords and power strips

Check to verify that extension cords and power strips are not daisy chained and no permanent extension cords are in use.

Make sure that clearance is maintained around electric heaters

Portable electric heaters should have at least 3 ft of clearance from combustible materials (e.g. paper), and so you now need to check this.

Examine equipment and machines

Check all equipment and machines to ensure that they are clean and working properly.

Look for adequate ventilation

Check to ensure that adequate ventilation is properly provided to machines in order to prevent a buildup of heat or gas emissions.

Check the emergency stop switches

Emergency stop switches on machines need to be identified and in proper working order.

Double check all mechanical safeguards

See to it that mechanical safeguards are in place and in proper working order (e.g. paper cutter guards).

Fire Measures:

Examine exit signs

See to it that emergency exit signs are properly lit.

Check fire alarms

Check fire alarms and fire extinguishers to ensure they are visible and accessible.

Examine the fire doors

Fire doors (e.g. in stairways) should be checked, as they should always be kept closed unless equipped with automatic closing devices.

Ensure vertical clearance from sprinklers

Check to verify that 18" vertical clearance is maintained below all sprinkler heads.

Check all fire extinguishers

Check to verify that existing fire extinguishers receive proper servicing annually.

Be certain that corridors and stairways are kept free

Corridors and stairways should be kept free of unnecessary obstructions.

Earthquake Measures:

Ensure applicable items are securely anchored

See to it that bookcases, filing cabinets, shelves, racks, cages, storage cabinets and similar items over four feet tall are securely anchored to the wall.

Record your progress using the sub-checklist below.

  • 1
    Bookcases
  • 2
    Filing cabinets
  • 3
    Selves
  • 4
    Racks
  • 5
    Cages
  • 6
    Storage cabinets

Check all shelves

Next, you need to be certain that all shelves have lips or other seismic restraints.

Be certain that portable machines or equipment are secured

Portable machines or equipment should be properly secured against movement using chains, lockable casters or other appropriate means.

Ensure top-heavy equipment is bolted down

Top-heavy equipment must be bolted down or secured to wall studs to withstand accelerations typically expected in an earthquake.

Check that large & heavy objects are stored correctly

Large & heavy objects need to be checked, as they must be stored on lower shelves or storage areas.

Double check the protection of valuable equipment

See to it that valuable equipment sensitive to shock damage, such as instruments, computer disks and glassware is properly stored in latched cabinets or otherwise secured to prevent them from falling.

Ensure uncluttered storage areas

Storage areas must be checked to ensure they are uncluttered – providing clear evacuation routes in the event of an emergency situation.

Check for appropriate latching or sliding doors

Finally, make sure that cabinets and lockers containing hazardous materials are properly equipped with positive latching or sliding doors.