Introduction

Creating a job description to advertise a new vacancy requires research, speaking to managers and more. If you have never created a job posting before you may get lost in the process.

That's why Process Street has created this Human Resource (HR) Manager Job Description Template, to help you create your HR job description.

The HR department is a function of an organization dealing with recruitment, employee onboarding, hiring, compensation benefits, training, performance management, and organization development and culture.

HR personnel are responsible for communicating with senior members of staff in regards to how a particular decision or changes will impact employees (the human resources).

The people of an organization are often regarded as the organizations greatest assets. To ensure your business will succeed, your employees need to be healthy and happy in the workplace. Happier employees mean greater productivity and innovation.

Human Resources is about managing the people of an organization, ensuring that this happy and healthy workplace is obtained and maintained.

Consider the consequences of a poor HR department. When your employees do not feel supported, employee motivation will deplete, having a direct impact on your bottom line. It goes without saying, that your HR department is critical for the success of your business.

To ensure your HR department is first-rate, you need to hire a good HR team, and any good HR team needs a good manager. Using this template will ensure you get the best HR manager candidates applying!

Before you begin this template, take the time to consider the below skills which make a good HR Manager.

  1. Knowledge and expertise in HR
  2. Engaging presentation skills
  3. The ability to multitask
  4. Be able to deal with ''grey'' areas
  5. Have a strong sense of ethics
  6. Have strong communication skills
  7. Have leadership abilities
  8. Can motivate others
  9. Have strong conflict management skills
  10. Have courage and assertiveness

Preparation:

Record details

Record the details of your business that is hiring. Do this by using the form fields below.

Your job title may not be 'HR Manager' word for word. You can alter the job title to suit your unique position.

Gather job information

You will need to find out information regarding the HR job role. You will have to speak to the current manager of the HR department and gather the information you need to post the job. Use the sub-checklist and form fields below to record everything you need.

  • 1
    Location of the job
  • 2
    Salary and benefits included
  • 3
    Examples of projects they will carry out
  • 4
    A summary of the job

Read an example job description

Have a look at the below HR manager job description example. This will give you a rough idea of what you are aiming to create.

Summary

King County is seeking an innovative Human Resources Manager who will play a key role in the day-to-day delivery of human resources services within the Facilities Management Division. This is an excellent opportunity to join the County government and play a role in Executive Constantine's goal to be "The best-run government in the United States".

This position serves as a strategic advisor and partner for the division and will be integral to designing a strategy for the present and future HR services in the division. Your work would involve daily interaction with senior-level management and multiple business units and it requires a strong understanding of the human resource strategies and tactics.

ABOUT FACILITIES MANAGEMENT DIVISION:
Through a workforce of over 300 employees, most of whom are represented by labor unions (9 collective bargaining agreements with a total of 14 bargaining units), FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high- quality facilities and environments. To learn more about Facilities Management Division, please check out our website at http://goo.gl/GAt8ki?

SCOPE OF JOB DUTIES: Successful candidates for this position at a minimum will be able to clearly demonstrate skill and ability to:

  • Lead high-quality and timely HR Service Delivery by:
    • Shaping and implementing systems for recruiting, developing, and retaining high quality, diverse workforce that is prepared for the evolving business needs of the future;
    • Act as the senior advisor for the full range of human resources, employee engagement, and labor relations matters
    • Oversee complex employee relations issues, investigations, grievance and Loudermill hearings, and arbitration or litigation processes
    • Provide strategic advice, oversight, and support for the negotiation of collective bargaining agreements and grievance resolution through coordination with the Office of Labor Relations, senior management, and union-management
  • Model best practices in managing employees by:
    • Supervising, coaching, and motivating employees and supervisors to do their best work
    • Creating an environment of continuous learning and development of skills;
    • Fostering a model of every employee being accountable for high-quality service delivery; and,
    • Creating a work environment that is welcoming to all employees.
  • Manage and lead division organizational development efforts by:
    • Serve as a member of the FMD senior management team
    • Oversee the implementation of equitable training and employee development programs for FMD employees
    • Participate in development, review and revision of the division's and sections' vision, mission, values, strategic outcomes and measurements, and visual management systems;
    • Leaddevelop and manage initiatives such as Equity and Social Justice and Investing in You to increase and foster employee engagement.


WE ARE LOOKING FOR CANDIDATES WHO......

  • Have in-depth, progressively responsible background in managing daily HR Service Delivery, or any combination of education and experience that clearly demonstrates the ability and skill to perform the scope of job duties of the position;
  • Are able to assess organizational needs and design interventions for successful change;
  • Have a track record with developing and implementing innovative strategies, best practices, and goals. Be able to develop metrics and benchmarks to be able to project how results can be used in future initiatives (The County uses tools such as Lean, Kanban, Balance scorecards, and tier boards);
  • Are knowledgeable about how medium to large organizations work, and are collaborative in their approach including how to get things done through formal and informal channels;
  • Are culturally aware and confidently lead conversations about race and able to create strategies and systems that address equity within the workplace;
  • Can persevere and adapt as required, while working in a multi-faceted and sometimes ambiguous and continuously changing environment.

Are you ready to apply?

This exciting opportunity to join County government is open to all qualified candidates.

A completed King County Application is requiredWe highly recommend that you also provide a cover letter and resume.

If you have any questions, please contact Romey Stalvey, Sr. Recruiter by e-mail at [email protected] or by phone at 206-263-5755. Connect with me on LinkedIn.

Writing The Job Description:

Decide the position title

The first thing that catches a candidate's eye when they are job hunting is the job title. This will give them a rough idea of what the HR manager position responsibilities will include and if they are able to fill it. Make sure that the title includes what the job will be, so in this case; an HR manager role should include 'HR manager' in the title.

Use the sub-checklist and form field below

  • 1
    Accurately describe nature of job
  • 2
    Is free of gender or age implications
  • 3
    It is self explanatory for recruitment purposes
  • 4
    It does not exaggerate importance of the role

Jot down responsibilities

The job description should contain a list of the duties and responsibilities associated with the HR manager role. You can also include how long each task should take. The list of duties and responsibilities will vary in length, but as a rule, should be as short as possible, otherwise, the document becomes an operational manual, not a job description.

HR manager responsibilities include the following:

  1. Developing and implementing HR strategies and initiatives aligned with the overall business strategy

  2. Bridging management and employee relations by addressing demands, grievances, or other issues

  3. Managing the recruitment and selection processes

Required qualifications

Once a candidate clicks on the job description, they will need to know if they are able to qualify academically or with work experience. Jotting down the needed qualifications for the job will ensure the candidate is able to know if they are able to apply for the role.

Highlight hierarchy structure

Reporting lines clarify the responsibilities of the position by showing who the candidate reports to and who reports to them. This is important, not only in relation to compliance issues but also to give the candidate a look into the structure of the organization and how the position they are applying to fits into it.

You can detail how the candidate will fit in your companies hierarchical structure using the long-text form field below.

Include term of employment

The term of employment can be an important piece of information for candidates as they want to know if they will be hired on a short-term basis or long-term basis and if they will need to be looking for another job in the near future. 

Choose salary

Instead of assigning a particular salary to the position, work out a salary range to include in the job description that is competitive with similar positions in other organizations and allows for variations in education and experience. 

The Bureau of Labor Statistics report an average salary for HR managers to be ~$80,000

Posting The Job Description:

Preparing for posting

Once you have the post written you will need to get it prepared for posting. Find out how many candidates minimum you need, when the posting will close and if there is any further important information you need.

More than half of all applicants apply to jobs early in the week.

Job description review

Job Description Review

Job title: {{form.Job_Title_Final}}

Job location: {{form.Job_Location}}

Projects: {{form.Projects_That_Will_be_Carried_Out}}

Job summary: {{form.Give_A_Summary_Of_The_Job}}

Job responsibilities: {{form.Responsibilities_Of_The_Job}}

Required qualifications: {{form.Qualifications_Required}}

Salary: {{form.Salary_And_Benefits}}

You can review your job description and approve if you are happy with it. This is a stop task, meaning you are unable to move forward with the job description template until you are happy with the job description and it has been approved.

  • 1
    Job description approval

Shorter job descriptions receive 8.4% more applicants per view.

Choose where to post your job description

Once your job description has been approved, the next step is to choose where you would like to post this job description. You can make a list for where this job description will be posted using the long text form field provided.

There are some good websites out there to list your job description on. Provided below are  some useful links to help you decide where to post your job description:

  1. Indeed

  2. careerbuilder

  3. dice.com

  4. glassdoor.co.uk

  5. Google For Jobs

  6. idealist

  7. LinkedIn

  8. linkup

  9. Monster

  10. US.jobs

  11. Specialty niche job sites

Post the job description

Finally, the last thing you have to do is post the HR manager job description you have created and wait for those skilled candidates to start applying! 

Check our Human Resources Pre Employment Screening and learn how to screen candidates appropriately.  

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