The Truescreen Background Check Process is a comprehensive, systematic procedure ensuring legal compliance and risk assessment in vetting applicants.
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Gather Applicant Information
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Obtain Consent from Applicant
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Enter the Applicant's Information into the Truescreen System
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Select the Appropriate Background Check Criteria
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Initiate the Background Check Process
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Monitor the Progress of the Background Check
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Review Collected Background Check Records
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Approval: Review Legal Regulations Compliance
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Identify Any Possible Risks or Issues
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Approval: Risk Assessment Results
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Generate Background Check Report
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Review the Background Check Report
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Approval: Summary of Findings
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Send Report to Requester
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Notify Applicant about the Results
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Document the Process and Results
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File and Store all Data Securely
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Destroy Hard Copies of Confidential Information
Gather Applicant Information
This task involves collecting all necessary information from the applicant. It is important to gather accurate and complete information to ensure a thorough background check. The desired result is to have all required information in hand to proceed with the process. Some potential challenges may include missing or incomplete information, which can be resolved by contacting the applicant directly. Resources needed for this task include a computer or paper form.
Obtain Consent from Applicant
During this task, it is crucial to obtain consent from the applicant to perform a background check. The task's role is to inform the applicant about the background check process, its purpose, and obtain their approval. The desired result is to receive a clear consent from the applicant. Potential challenges may include applicants refusing consent, which can be addressed by providing further explanation and reassurance. Resources needed for this task include a consent form or electronic consent option.
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I consent to a background check
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I do not consent to a background check
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I have questions about the background check process
Enter the Applicant's Information into the Truescreen System
This task is essential for transferring applicant information into the Truescreen system accurately. The task's role is to ensure that all information is entered correctly, preventing any data mismatches that may impact the screening process. The desired result is to have all applicant information securely stored in the Truescreen system. Potential challenges may include typographical errors or missing details, which can be resolved by double-checking the information and contacting the applicant for clarification. Resources needed for this task include access to the Truescreen system and the applicant's information.
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Male
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Female
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Other
Select the Appropriate Background Check Criteria
This task involves choosing the suitable criteria for the background check based on the applicant's role and applicable regulations. The role of this task is to ensure that the correct criteria are selected to conduct a comprehensive background check. The desired result is to have the right criteria for the background check process. Potential challenges may include unclear requirements, which can be addressed by consulting with legal or compliance team members. Resources needed for this task include guidelines or policies on applicable background check criteria.
