Identify the need for Live Scan Fingerprinting process
This task aims to determine the need for implementing the Live Scan Fingerprinting process. By analyzing the current situation and requirements, we can assess if Live Scan Fingerprinting is necessary. What challenges are we facing that could be resolved through this process? Are there any legal or regulatory requirements that need to be fulfilled? The desired result is a clear understanding of why Live Scan Fingerprinting is needed and how it will benefit the organization.
Collect applicants fingerprints electronically
In this task, we will electronically collect the fingerprints of the applicant using Live Scan technology. Ensure that the applicant's fingerprints are captured accurately and clearly to minimize any issues during the subsequent processing stages. How can we guide the applicant to provide the best quality fingerprints? Are there any specific instructions or tools that can aid in this task?
Electronically transmit fingerprints to central database
Once the applicant's fingerprints are collected, they need to be electronically transmitted to a central database for further processing. It is crucial to ensure a secure and reliable transmission to maintain the integrity of the data. How can we ensure the secure transfer of fingerprints? Are there any encryption or authentication measures in place to protect the data during transmission?
Crosscheck the fingerprints against criminal databases
In this task, the collected fingerprints will be crosschecked against criminal databases to identify any potential matches. This step is essential to assess the applicant's criminal background. How can we ensure an efficient and accurate crosschecking process? Are there any specific databases or tools that need to be used?
Receive and analyze results for any matches
After the crosschecking process, the results will be received and analyzed to identify any matches with criminal records. This analysis will help determine if further actions are required. The desired outcome is a clear understanding of whether any matches were found and their relevance to the applicant's background check. How can we ensure accuracy and reliability in analyzing the results? Are there any specific criteria or guidelines to follow?
Prepare the report containing details of the fingerprint checks
In this task, a comprehensive report will be prepared containing all the relevant details of the fingerprint checks. The report should include the applicant's information, the results of the crosschecking process, and any other pertinent information. How can we structure the report to ensure clarity and readability? Are there any specific templates or guidelines to follow?
Approval: Report for accuracy and completeness
-
Prepare the report containing details of the fingerprint checks
Will be submitted
Notify the corresponding authorities about the results
After the report is prepared, the corresponding authorities need to be notified about the results of the fingerprint checks. It is essential to communicate the findings accurately and promptly to ensure proper action is taken if necessary. How can we ensure clear and effective communication with the authorities? Are there any specific protocols or channels for reporting?
Archive the process and results in the system for record
In this task, the entire Live Scan Fingerprinting process and its results will be archived in the system for record-keeping purposes. It is crucial to have a well-organized and easily accessible record of the process for future reference. How can we ensure the systematic archival of the process and results? Are there any specific categories or tags to be used for easy retrieval?
Ensure applicant's information confidentiality is maintained
Throughout the Live Scan Fingerprinting process, it is of utmost importance to maintain the confidentiality of the applicant's information. This task ensures that appropriate measures are in place to protect sensitive data from unauthorized access or disclosure. How can we ensure information security and confidentiality? Are there any specific encryption or access control measures in place?
Submit the report to the state accounting board
After the report is prepared and reviewed, it needs to be submitted to the state accounting board for further action. The submission should be done following any specific guidelines or protocols provided by the board. How can we ensure accurate and timely submission of the report? Are there any specific channels or formats for submission?
Record the submission details in the licensee's record
Once the report is submitted to the state accounting board, the submission details need to be recorded in the licensee's record for future reference and tracking purposes. This will help ensure proper documentation and compliance with any record-keeping requirements. How can we systematically record the submission details? Are there any specific fields or categories to be included in the record?
