Efficiently handle employee data verification with our comprehensive workflow template, ensuring accuracy throughout the process for HR, legal, and supervisor approvals.
1
Acquire necessary personal information from employee
2
Fill in the employee's personal details into the form
3
Acquire necessary employment details from employee
4
Fill in the employment details into the form
5
Send preliminary form to employee for review
6
Approval: Employee's Self Verification
7
Correct any inaccuracies noticed in the form
8
Verify the authenticity of the information with the HR department
9
Approval: HR Verification
10
Sign and date the form
11
Attach other necessary documents to the form
12
Send it to the employee's supervisor for review
13
Approval: Supervisor's Verification
14
Forward the verified form to the legal department
15
Approval: Legal Department Verification
16
Make copies of the verified form
17
Save a digital copy of the form
18
Send the verified form to the requesting party
19
Archiving the complete employment verification form
20
Notify the employee about the completion of the process
Acquire necessary personal information from employee
In this task, you will collect the personal information required from the employee. This includes their full name, address, contact details, and other relevant personal details. The accurate and complete personal information is crucial for the employment verification process. Make sure to ask for any additional information if necessary.
Fill in the employee's personal details into the form
Now that you have acquired the necessary personal information from the employee, it's time to fill in the employee's personal details into the employment verification form. Ensure accuracy and verify the entered information to avoid any inaccuracies.
Acquire necessary employment details from employee
In this task, you will collect the employment details required from the employee. This includes their job title, department, start date, and other relevant employment information. Make sure to ask for any additional information if necessary and ensure accurate and complete information.
Fill in the employment details into the form
Now that you have acquired the necessary employment details from the employee, it's time to fill in the employment details into the employment verification form. Enter the accurate and complete employment information for verification purposes.
Send preliminary form to employee for review
Now that the personal and employment details are filled in the form, it's time to send the preliminary form to the employee for review. The employee should carefully review the form and provide any necessary corrections or updates.
Review the Preliminary Form
Approval: Employee's Self Verification
Will be submitted for approval:
Send preliminary form to employee for review
Will be submitted
Correct any inaccuracies noticed in the form
After receiving the preliminary form from the employee, carefully review it for any inaccuracies. If any inaccuracies are noticed, make the necessary corrections and update the form accordingly to ensure the accuracy of the employment verification process.
Verify the authenticity of the information with the HR department
To ensure the authenticity of the provided information, it is important to verify it with the HR department. Contact the HR department and provide them with the necessary details for verification. Once verified, record the confirmation in the form.
Approval: HR Verification
Will be submitted for approval:
Verify the authenticity of the information with the HR department
Will be submitted
Sign and date the form
Now that all the necessary information is gathered and verified, it's time to sign and date the employment verification form to certify its authenticity and accuracy.
Attach other necessary documents to the form
If there are any other necessary documents required for the employment verification process, attach them to the form. This may include identification documents, proof of address, or any other relevant documents.
Send it to the employee's supervisor for review
After all the information is gathered, verified, and the necessary documents are attached, send the completed form to the employee's supervisor for review. The supervisor should ensure the accuracy and completeness of the information before proceeding.
Approval: Supervisor's Verification
Will be submitted for approval:
Send it to the employee's supervisor for review
Will be submitted
Forward the verified form to the legal department
Once the form is reviewed and verified by the employee's supervisor, forward the verified form to the legal department for their review and approval.
Approval: Legal Department Verification
Will be submitted for approval:
Forward the verified form to the legal department
Will be submitted
Make copies of the verified form
After the form is reviewed and approved by the legal department, make copies of the final verified form for documentation and record-keeping purposes. Ensure that the copies are stored securely.
1
Physical Copies
2
Digital Copies
Save a digital copy of the form
Along with physical copies, it's essential to save a digital copy of the final verified form. This digital copy serves as a backup and can be easily accessed when needed.
Send the verified form to the requesting party
Once the form is reviewed, approved, and copies are made, send the verified form to the requesting party. Ensure that the form is securely transmitted to maintain confidentiality and data privacy.
Archiving the complete employment verification form
After the form has been sent to the requesting party, archive the complete employment verification form for future reference. Store it in a secure and organized manner to ensure easy retrieval.
Notify the employee about the completion of the process
Once the employment verification process is completed and the form is sent to the requesting party, notify the employee about the completion. This ensures transparency and keeps the employee informed about the progress.
