Boost business efficiency with our Gap Analysis Free Template, facilitating methodical assessment of current performance and devised action plans.
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Identify your objectives for the Gap analysis
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Identify the scope of the Gap analysis
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Identify and assemble key team members for the Gap analysis
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Perform initial brainstorming among team members
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Establish key performance indicators (KPIs) for the Gap analysis
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Identify the 'current state' for each KPI
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Identify the 'desired state' for each KPI
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Calculate the 'gap' for each KPI
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Summarize the findings in a Gap analysis report
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Approval: Team Lead for Gap analysis report
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Develop action plans to address each identified gap
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Assign responsibilities for each action plan
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Set timelines for each action plan
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Monitor progress of each action plan
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Update Gap analysis report with progress
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Approval: Management for Updated Gap analysis report
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Communicate progress to relevant stakeholders
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Regularly review action plans and update accordingly
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Approval: Stakeholders for Updated Action Plans
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Finalize and close out Gap analysis process once objectives are met
Identify your objectives for the Gap analysis
Clearly define the objectives of the Gap analysis. What do you hope to achieve by conducting this analysis? Consider the overall goals of the organization and how the analysis will contribute to those goals.
Identify the scope of the Gap analysis
Determine the specific areas or processes within the organization that will be included in the Gap analysis. Consider the resources, time, and personnel available for the analysis.
Identify and assemble key team members for the Gap analysis
Identify the individuals within the organization who will be responsible for conducting the Gap analysis. Consider their expertise, availability, and ability to work collaboratively.
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John Smith
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Jane Doe
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Michael Johnson
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Emily Thompson
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David Brown
Perform initial brainstorming among team members
Facilitate a brainstorming session with the key team members to generate ideas and identify potential gaps. Encourage open and creative thinking to uncover various perspectives.
Establish key performance indicators (KPIs) for the Gap analysis
Identify the specific metrics or measurements that will be used to evaluate the current state and desired state. These indicators should be specific, measurable, attainable, relevant, and time-bound (SMART).
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Sales revenue
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Customer satisfaction
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Employee turnover rate
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Production efficiency
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Profit margin
Identify the 'current state' for each KPI
Determine the current performance level or status for each identified KPI. Collect relevant data and assess the current state objectively to establish a baseline for comparison.
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Identify the 'desired state' for each KPI
Define the ideal or target performance level for each identified KPI. Consider the organization's overall goals and industry benchmarks when setting the desired state.
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Calculate the 'gap' for each KPI
Calculate the difference or gap between the current state and desired state for each identified KPI. This will help prioritize areas that require improvement or attention.
Summarize the findings in a Gap analysis report
Compile the collected data, analysis, and calculated gaps into a comprehensive Gap analysis report. Clearly present the findings, highlighting the most significant gaps and their implications for the organization.
Approval: Team Lead for Gap analysis report
Will be submitted for approval:
Summarize the findings in a Gap analysis report
Will be submitted
Develop action plans to address each identified gap
Propose actionable strategies or plans to bridge the gaps identified in the previous step. Consider potential solutions, resources needed, and feasibility of implementation.
Assign responsibilities for each action plan
Allocate specific tasks or responsibilities to the appropriate team members for each proposed action plan. Clearly define roles and ensure accountability.
Set timelines for each action plan
Establish realistic deadlines or milestones for each action plan. Consider the complexity of tasks, available resources, and dependencies among different action plans.
Monitor progress of each action plan
Regularly assess the status and progress of each action plan. Track and document any updates, challenges, or changes that may impact the successful implementation of the plans.
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In progress
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Completed
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Delayed
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Cancelled
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On hold
Update Gap analysis report with progress
Periodically update the Gap analysis report with the latest progress and status of each action plan. Ensure that the report reflects the current state of the organization's efforts to address the identified gaps.
Approval: Management for Updated Gap analysis report
Will be submitted for approval:
Update Gap analysis report with progress
Will be submitted
Communicate progress to relevant stakeholders
Share the progress and updates of the Gap analysis and action plans with relevant stakeholders within the organization. Use clear and concise communication to keep stakeholders informed and engaged.
Regularly review action plans and update accordingly
Schedule regular review sessions to assess the effectiveness of the action plans and make any necessary adjustments or improvements. Continuously evaluate the progress towards closing the identified gaps.
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Strategy
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Implementation
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Resource allocation
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Timeline
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Stakeholder involvement
Approval: Stakeholders for Updated Action Plans
Will be submitted for approval:
Regularly review action plans and update accordingly
Will be submitted
Finalize and close out Gap analysis process once objectives are met
Review the overall outcomes and achievements of the Gap analysis process. Ensure that the identified gaps have been adequately addressed and the objectives of the analysis have been met. Document any lessons learned for future analysis projects.
