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Project Completion Checklist

Project plan development

Establish project scope

Cost estimate preparation

Schedule plan development

Resource allocation

Risk assessment

Approval: Project Plan

Execution of tasks outlined in project plan

Quality assurance checks

Project monitoring

Regular status reporting

Handle changes in scope or schedule

Stakeholder communication

Approval: Change Management

Project documentation

Project tasks completion verification

Approval: Project Finalisation

Project closing report preparation

Lessons learned documentation

Project handover

Project plan development

This task involves creating a detailed project plan that outlines the overall objectives, deliverables, timeline, and resources required for successful project completion. The project plan serves as a roadmap for organizing and executing the project.

Describe the overall objectives of the project.

Select the project manager.

1

John
2

Sarah
3

Michael
4

Emily
5

David

Select the project team members.

1

Design team
2

Development team
3

Quality Assurance team
4

Marketing team
5

Finance team

Select the key stakeholders.

Establish project scope

This task involves defining and documenting the project scope, which includes determining the boundaries, objectives, and deliverables of the project. It is important to clearly define the project scope to avoid scope creep and ensure project success.

Describe the boundaries and objectives of the project scope.

Estimate the budget for the project.

List the key deliverables of the project.

Select the project sponsor.

1

Jack
2

Emma
3

Sophia
4

Aiden
5

Olivia

Enter the email address of the project sponsor.

Cost estimate preparation

In this task, a cost estimate is prepared by analyzing the resources required for the project and estimating their costs. This helps in budget allocation and resource planning for the project.

Enter the estimated cost of materials.

Enter the estimated cost of labor.

Select the currency for cost estimation.

1

USD
2

EUR
3

GBP
4

AUD
5

JPY

Select the factors that can affect cost estimation.

1

Inflation
2

Exchange rate fluctuations
3

Supplier availability
4

Government regulations
5

Market competition

Schedule plan development

This task involves creating a detailed schedule plan that outlines the timeline and sequencing of tasks required for project completion. The schedule plan helps in coordinating and tracking the progress of the project.

Describe the key milestones and deadlines of the project.

Select the project start date.

Select the project end date.

List the key tasks required for project completion.

Select the individuals responsible for each task.

Enter the email addresses of the individuals responsible for each task.

Resource allocation

This task involves allocating the necessary resources, such as personnel, equipment, and materials, to complete the project tasks. Proper resource allocation ensures that the project is executed efficiently and within budget.

List the required personnel for the project.

Select the project team members.

Enter the quantity of equipment required.

Select the type of equipment required.

1

Computers
2

Printers
3

Software
4

Tools
5

Machinery

List the required materials for the project.

Risk assessment

This task involves identifying and assessing potential risks and uncertainties that may impact the project's success. A thorough risk assessment helps in developing mitigation strategies and contingency plans to minimize disruption to the project.

Select the types of risks associated with the project.

1

Technical risks
2

Financial risks
3

Operational risks
4

Legal risks
5

Environmental risks

Describe the potential impact of each identified risk.

Provide strategies and contingency plans to mitigate each identified risk.

Select the individuals responsible for risk management.

Enter the email addresses of the individuals responsible for risk management.

Approval: Project Plan

Project plan development
Will be submitted
Establish project scope
Will be submitted
Cost estimate preparation
Will be submitted
Schedule plan development
Will be submitted
Resource allocation
Will be submitted
Risk assessment
Will be submitted

Execution of tasks outlined in project plan

This task involves executing the tasks outlined in the project plan while ensuring coordination and collaboration among team members. It is crucial to monitor the progress and quality of task execution to ensure project success.

Check off the completed tasks.

Select the percentage of completion for each task.

1

0%
2

25%
3

50%
4

75%
5

100%

Select the team members responsible for each task.

Enter the email addresses of the team members responsible for each task.

Quality assurance checks

This task involves conducting quality assurance checks to ensure that the deliverables meet the specified quality standards. Quality assurance checks help in identifying and resolving any defects or issues to improve the overall quality of the project.

Check off the completed quality assurance checks.

Describe any identified defects or issues.

Select the individuals responsible for quality assurance.

Enter the email addresses of the individuals responsible for quality assurance.

Project monitoring

This task involves monitoring and tracking the progress of the project to ensure that it is on track and meeting the defined objectives and deadlines. Project monitoring helps in identifying any deviations or risks early on to facilitate timely corrective actions.

Select the key performance indicators (KPIs) to monitor.

1

Cost variance
2

Schedule variance
3

Quality performance
4

Customer satisfaction
5

Resource utilization

Check off the completed monitoring activities.

Select the individuals responsible for project monitoring.

Enter the email addresses of the individuals responsible for project monitoring.

Regular status reporting

This task involves preparing regular status reports to keep stakeholders informed about the progress and performance of the project. Regular status reporting helps in maintaining transparency and facilitating effective communication among stakeholders.

Check off the completed status reports.

Select the individuals responsible for preparing status reports.

Enter the email addresses of the individuals responsible for preparing status reports.

Handle changes in scope or schedule

This task involves handling any changes or modifications to the project scope or schedule. It is important to assess the impact of changes, negotiate with stakeholders, and update the project plan accordingly to ensure successful project completion.

Check off the completed change requests.

Describe the impact of each change request.

Select the individuals responsible for change management.

Enter the email addresses of the individuals responsible for change management.

Stakeholder communication

This task involves establishing and maintaining effective communication channels with project stakeholders. Regular communication with stakeholders helps in managing expectations, addressing concerns, and obtaining feedback to ensure project success.

Check off the completed communication activities.

Describe any stakeholder concerns or feedback.

Select the key stakeholders to communicate with.

Enter the email addresses of the key stakeholders.

Approval: Change Management

Handle changes in scope or schedule
Will be submitted
Stakeholder communication
Will be submitted

Project documentation

This task involves documenting all relevant project information, including project plans, reports, meeting minutes, and any other project-related documents. Proper project documentation facilitates knowledge transfer, decision-making, and project audits.

Check off the completed documentation activities.

Enter the email address for project documentation.

Upload any relevant project documents.

Select the individuals responsible for project documentation.

Project tasks completion verification

This task involves verifying the completion of all project tasks and deliverables. Task completion verification helps in ensuring that all project requirements have been met and that the project is ready for closure.

Check off the completed tasks.

Select the status of each task.

1

Completed
2

In Progress
3

Pending
4

On Hold
5

Cancelled

Select the individuals responsible for task verification.

Enter the email addresses of the individuals responsible for task verification.

Approval: Project Finalisation

Project tasks completion verification
Will be submitted

Project closing report preparation

This task involves preparing a closing report that summarizes the project's outcomes, achievements, and lessons learned. The closing report provides valuable insights for future projects and helps in formalizing project closure.

Summarize the outcomes and achievements of the project.

Describe the lessons learned from the project.

Select the individuals responsible for preparing the closing report.

Enter the email addresses of the individuals responsible for preparing the closing report.

Lessons learned documentation

This task involves documenting the lessons learned from the project, including best practices, challenges faced, and recommendations for future projects. Lessons learned documentation helps in continuous improvement and knowledge sharing within the organization.

Check off the completed lessons learned.

Describe the best practices identified.

Describe the challenges faced during the project.

Provide recommendations for future projects.

Select the individuals responsible for lessons learned documentation.

Enter the email addresses of the individuals responsible for lessons learned documentation.

Project handover

This task involves formally handing over the completed project to the relevant stakeholders or client. Project handover includes transferring project deliverables, documentation, and knowledge to ensure a smooth transition and successful project closure.

Select the project deliverables for handover.