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Project Management Timeline Template for Google Sheets

Manage projects effectively with our Google Sheets template, facilitating task assignments, timeline adjustments, scope updates and communication with stakeholders.

Identify project requirements

Write detailed project scope

Define project deliverables

Create a project budget

Approval: Budget

Set project milestones

List all tasks needed to reach each milestone

Estimate time for each task

Determine task dependencies

Assign tasks to team members

Set start and end dates for each task

Input all information into Google Sheets template

Approval: Task Assignment and Schedule

Monitor project progress regularly

Approval: Progress Report

Adjust timeline and tasks as necessary

Review and update project scope and deliverables

Approval: Scope Updates

Communicate project updates to stakeholders regularly

Complete project and assess against initial scope and deliverables

Approval: Project Completion

Identify project requirements

What requirements does the project need to meet? How do these requirements impact the overall project? What are the desired results? Any challenges and their solutions? Resources or tools required?

List project requirements

Choose project category

1

Software development
2

Construction
3

Marketing
4

Design
5

Event planning

Estimated budget

Choose project complexity

1

Simple
2

Moderate
3

Complex

Select project owner

Select project team members

Write detailed project scope

What is the detailed scope of the project? How does it contribute to the overall process? What are the desired outcomes? Any challenges and their solutions? Required resources or tools?

Provide detailed project scope

List project features

1

Feature 1
2

Feature 2
3

Feature 3
4

Feature 4
5

Feature 5

List project subtasks

1

Task 1
2

Task 2
3

Task 3
4

Task 4
5

Task 5

Deadline for project scope

Select project stakeholders

Define project deliverables

What are the project deliverables? How do these deliverables impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

List project deliverables

Choose project deliverable types

1

Product
2

Service
3

Report
4

Presentation
5

Documentation

Choose project priority

1

High
2

Medium
3

Low

List project sub-deliverables

1

Deliverable 1
2

Deliverable 2
3

Deliverable 3
4

Deliverable 4
5

Deliverable 5

Assign project deliverables to team members

Estimate budget for each deliverable

Create a project budget

What is the project budget? How does it impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Enter project budget

Choose currency

1

USD
2

EUR
3

GBP
4

JPY
5

AUD

List budget allocation details

Choose budget categories

1

Labor costs
2

Materials
3

Equipment
4

Marketing
5

Miscellaneous

Select project financial manager

Approval: Budget

Create a project budget
Will be submitted

Set project milestones

What are the project milestones? How do these milestones impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

List project milestones

Set target dates for the milestones

Choose milestone priority

1

High
2

Medium
3

Low

List tasks needed for each milestone

1

Task 1
2

Task 2
3

Task 3
4

Task 4
5

Task 5

Assign team members to each milestone

Choose milestone status

1

Not started
2

In progress
3

Completed

List all tasks needed to reach each milestone

What are the tasks required to achieve each milestone? How do these tasks impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

List tasks for each milestone

1

Task 1
2

Task 2
3

Task 3
4

Task 4
5

Task 5

Choose task priority

1

High
2

Medium
3

Low

Assign team members to each task

Set target dates for the tasks

List required resources for each task

Estimate time for each task

How much time is required for each task? How does task duration impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Estimate task duration (in hours)

Choose task complexity

1

Simple
2

Moderate
3

Complex

Select team member responsible for each task

Choose task dependencies

1

None
2

Task 1
3

Task 2
4

Task 3
5

Task 4

Choose task status

1

Not started
2

In progress
3

Completed

Determine task dependencies

What are the dependencies between tasks? How do these dependencies impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Choose tasks with dependencies

1

Task 1
2

Task 2
3

Task 3
4

Task 4
5

Task 5

Choose dependency type

1

Finish-to-start
2

Start-to-start
3

Finish-to-finish
4

Start-to-finish

Assign tasks to team members

What tasks should be assigned to team members? How does task assignment impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

List tasks to be assigned

1

Task 1
2

Task 2
3

Task 3
4

Task 4
5

Task 5

Select team member for each task

Choose assignment priority

1

High
2

Medium
3

Low

Choose task status

1

Not assigned
2

Assigned
3

In progress
4

Completed

Set start and end dates for each task

What are the start and end dates for each task? How do these dates impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Set start date for each task

Set end date for each task

Choose task priority

1

High
2

Medium
3

Low

Assign team members to each task

List required resources for each task

Input all information into Google Sheets template

What information needs to be entered into the Google Sheets template? How does this step impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Select team member responsible for data entry

Provide Google Sheets template link

Approval: Task Assignment and Schedule

Assign tasks to team members
Will be submitted
Set start and end dates for each task
Will be submitted

Monitor project progress regularly

How often should the project progress be monitored? How does regular monitoring impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Choose monitoring frequency

1

Daily
2

Weekly
3

Bi-weely
4

Monthly

Select team member responsible for project monitoring

Select project manager

Approval: Progress Report

Monitor project progress regularly
Will be submitted

Adjust timeline and tasks as necessary

When and why should the project timeline and tasks be adjusted? How does this adjustment impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Enter reason for timeline adjustment

Choose adjustment type

1

Schedule change
2

Resource allocation change
3

Scope change
4

Priority change

Select team member responsible for adjustment

Review and update project scope and deliverables

When and why should the project scope and deliverables be reviewed and updated? How does this review and update impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

List aspects to review and update

1

Scope
2

Deliverables
3

Timeline
4

Budget

Choose review and update frequency

1

Every month
2

Every quarter
3

Every 6 months
4

Annually

Select team member responsible for review and update

Approval: Scope Updates

Review and update project scope and deliverables
Will be submitted

Communicate project updates to stakeholders regularly

How often should project updates be communicated to stakeholders? What is the preferred communication method? How do these updates impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Choose communication frequency

1

Weekly
2

Bi-weekly
3

Monthly
4

Quarterly

Select team member responsible for communication

Select project stakeholders

Enter stakeholder email

List preferred communication method

Complete project and assess against initial scope and deliverables

When and how should the project be assessed against the initial scope and deliverables? How does this assessment impact the overall project? What are the desired results? Any challenges and their solutions? Required resources or tools?

Choose assessment time