Provide access to company’s VPN and other key systems
3
Share resources on company's IT risk management policy
4
Arrange introduction to IT team
5
Deliver training on remote working tools and security protocols
6
Provide virtual tour of IT systems and platforms used
7
Completion of cyber security awareness course
8
Deliver company hardware, if necessary
9
Issue Employee ID and Access Cards
10
Assign company email address
11
Setup attendance at next team meeting
12
Assign first project to get hands-on exposure
13
Schedule an introductory meeting with immediate manager
14
Approval: Manager's Initial Review
15
Review and sign IT risk management code of conduct
16
Arrange Training on company’s IT Risk Management tools
17
Assign mentor for initial guidance
18
Approval: HR Compliance Overview
19
Regular check-ins during the initial integration period
20
Approval: Completion of Onboarding Process
Send Welcome email with onboarding schedule
This task involves sending a welcome email to the new IT Risk Manager, providing them with an overview of the onboarding schedule. The purpose of this email is to make the new hire feel welcome and informed about their upcoming tasks and responsibilities. The email should include details such as the date and time of their first day, any orientation sessions or meetings they need to attend, and any important deadlines or milestones they need to be aware of. The email should be written in a friendly and welcoming tone, expressing excitement about the new hire joining the team and offering support and guidance throughout the onboarding process.
Provide access to company’s VPN and other key systems
In this task, the IT team will provide the new IT Risk Manager with access to the company's VPN and other key systems. This will allow the new hire to securely connect and access the company's network and resources remotely. The IT team should ensure that the new hire receives login credentials, instructions on how to set up and use the VPN, and any additional access codes or information required for other key systems. The goal is to enable the new hire to start working effectively and efficiently without any technical barriers or delays.
Share resources on company's IT risk management policy
In this task, the IT Risk Manager will be provided with resources on the company's IT risk management policy. The resources can include documents, links to online resources, or training materials that explain the company's policies, procedures, and guidelines related to IT risk management. The purpose of sharing these resources is to familiarize the new hire with the company's approach to IT risk management and ensure that they understand their roles and responsibilities in maintaining a secure and compliant IT environment. The IT team should also be available to answer any questions or provide further clarification on the policy if needed.
Arrange introduction to IT team
In this task, the IT team will arrange an introduction for the new IT Risk Manager to the rest of the IT team. The purpose of this introduction is to facilitate connections and build relationships between team members. The IT team should coordinate a virtual or in-person meeting, depending on the remote location of the new hire, where team members can introduce themselves, share their roles and responsibilities, and welcome the new hire to the team. The IT team should also provide any necessary contact information or communication channels to ensure ongoing collaboration and support.
Deliver training on remote working tools and security protocols
In this task, the IT team will deliver training to the new IT Risk Manager on remote working tools and security protocols. The training should cover essential tools used for remote work, such as video conferencing platforms, project management tools, and document collaboration platforms. Additionally, the training should provide guidance on security protocols and best practices for remote work, including password management, secure file sharing, and data protection. The goal is to equip the new hire with the necessary knowledge and skills to work efficiently and securely in a remote environment.
1
Video Conferencing Platforms
2
Project Management Tools
3
Document Collaboration Platforms
4
Password Management
5
Secure File Sharing
Provide virtual tour of IT systems and platforms used
In this task, the IT team will provide a virtual tour of the IT systems and platforms used by the company. The virtual tour can be conducted through a video conference or screen sharing session, where the IT team will showcase the key systems, tools, and platforms relevant to the IT Risk Manager's role. The tour should highlight the functionalities, features, and navigation of each system, ensuring that the new hire becomes familiar with the tools they will be using on a daily basis. The IT team should be available to answer any questions and provide further guidance during the virtual tour.
Completion of cyber security awareness course
In this task, the new IT Risk Manager will complete a cyber security awareness course. The course aims to provide the new hire with essential knowledge and skills to identify and respond to cyber security threats and risks. The IT team should provide access to the course materials and instructions on how to complete the course, whether it is an online module or a virtual training session. Upon completion, the new hire should demonstrate an understanding of cyber security best practices, including the identification of phishing attempts, secure password management, and safe internet browsing habits.
1
Yes
2
No
Deliver company hardware, if necessary
In this task, the IT team will deliver company hardware to the new IT Risk Manager if necessary. The hardware can include a laptop, desktop computer, or any other equipment required for the new hire's role. The IT team should coordinate the delivery with the new hire, ensuring that the hardware is properly set up and configured before being handed over. The goal is to provide the new hire with the necessary tools to perform their job effectively and efficiently.
1
Laptop
2
Desktop Computer
3
Monitor
4
Keyboard
5
Mouse
Issue Employee ID and Access Cards
In this task, the HR or IT team will issue an employee ID and access cards to the new IT Risk Manager. The employee ID serves as a unique identifier for the new hire within the company, while the access cards grant physical access to restricted areas or buildings. The HR or IT team should ensure that the employee ID is properly generated and that the access cards are programmed with the appropriate access privileges. The new hire should be informed about the purpose and usage of the employee ID and access cards, as well as any guidelines or procedures related to their safekeeping.
Assign company email address
In this task, the IT team will assign a company email address to the new IT Risk Manager. The company email address will serve as the new hire's professional email for internal and external communication. The IT team should ensure that the email address is set up correctly, that it follows the company's naming conventions, and that the new hire is provided with instructions on how to access and use the email account. The goal is to enable the new hire to start communicating effectively with colleagues, clients, and other stakeholders.
Setup attendance at next team meeting
In this task, the IT team will set up the new IT Risk Manager's attendance at the next team meeting. The team meeting can be conducted virtually through a video conference or in-person, depending on the location of the new hire. The IT team should send a meeting invitation or provide the necessary details (date, time, location, and agenda) for the team meeting. Attending the team meeting will allow the new hire to introduce themselves, get to know their colleagues, and start building relationships within the team.
Assign first project to get hands-on exposure
In this task, the IT team will assign the new IT Risk Manager their first project to get hands-on exposure to real-world tasks and responsibilities. The project should be selected based on the new hire's skillset, interests, and the team's current priorities. The IT team should provide clear instructions, goals, and expectations for the project and assign a mentor or supervisor who can provide guidance and support throughout the project. The goal is to allow the new hire to apply their knowledge and skills in a practical setting, gaining valuable experience and contributing to the team's success.
Schedule an introductory meeting with immediate manager
In this task, the IT team will schedule an introductory meeting between the new IT Risk Manager and their immediate manager. The purpose of this meeting is to establish a connection, set expectations, and discuss the new hire's role within the team. The IT team should coordinate the meeting, ensuring that all parties are available and providing the necessary meeting details (date, time, location, and agenda). During the meeting, the manager should introduce themselves, provide an overview of their expectations, and clarify any questions or concerns the new hire may have.
Approval: Manager's Initial Review
Will be submitted for approval:
Arrange introduction to IT team
Will be submitted
Deliver training on remote working tools and security protocols
Will be submitted
Provide virtual tour of IT systems and platforms used
Will be submitted
Completion of cyber security awareness course
Will be submitted
Deliver company hardware, if necessary
Will be submitted
Issue Employee ID and Access Cards
Will be submitted
Assign company email address
Will be submitted
Setup attendance at next team meeting
Will be submitted
Assign first project to get hands-on exposure
Will be submitted
Schedule an introductory meeting with immediate manager
Will be submitted
Review and sign IT risk management code of conduct
In this task, the new IT Risk Manager will review and sign the IT risk management code of conduct. The code of conduct outlines the ethical standards, responsibilities, and guidelines that the IT Risk Manager is expected to follow in their role. The new hire should carefully read and understand the code of conduct, seeking clarification if needed, before digitally signing and submitting the agreement. By signing the code of conduct, the new hire demonstrates their commitment to upholding the highest standards of professional conduct and ethics in their IT risk management activities.
1
Agree
2
Disagree
Arrange Training on company’s IT Risk Management tools
In this task, the IT team will arrange training for the new IT Risk Manager on the company's IT Risk Management tools. The training should cover the specific tools and software applications used by the company for IT risk assessments, incident management, and compliance monitoring. The IT team should provide access to the training materials, schedule the training session, and ensure that the new hire has the necessary resources to participate effectively. The goal is to familiarize the new hire with the tools and empower them to use them efficiently in their IT Risk Management activities.
1
IT Risk Assessment Tools
2
Incident Management Tools
3
Compliance Monitoring Tools
4
Reporting Tools
5
Documentation Tools
Assign mentor for initial guidance
In this task, the IT team will assign a mentor to provide initial guidance and support to the new IT Risk Manager. The mentor should be an experienced team member who can share their knowledge, answer questions, and provide mentorship to help the new hire navigate their role effectively. The IT team should match the new hire with a suitable mentor based on their skills, experience, and personality. The mentor should establish regular communication channels with the new hire, offering guidance, feedback, and opportunities for learning and growth.
Approval: HR Compliance Overview
Will be submitted for approval:
Send Welcome email with onboarding schedule
Will be submitted
Provide access to company’s VPN and other key systems
Will be submitted
Share resources on company's IT risk management policy
Will be submitted
Arrange introduction to IT team
Will be submitted
Deliver training on remote working tools and security protocols
Will be submitted
Provide virtual tour of IT systems and platforms used
Will be submitted
Completion of cyber security awareness course
Will be submitted
Deliver company hardware, if necessary
Will be submitted
Issue Employee ID and Access Cards
Will be submitted
Assign company email address
Will be submitted
Setup attendance at next team meeting
Will be submitted
Assign first project to get hands-on exposure
Will be submitted
Schedule an introductory meeting with immediate manager
Will be submitted
Regular check-ins during the initial integration period
In this task, the IT team will schedule regular check-ins with the new IT Risk Manager during the initial integration period. The purpose of these check-ins is to provide ongoing support, address any challenges or concerns, and ensure that the new hire is smoothly transitioning into their role. The IT team should set a schedule for these check-ins, whether they are weekly, bi-weekly, or monthly, and allocate dedicated time to discuss the new hire's progress, questions, and any additional support they may need. These check-ins will help build a strong working relationship and foster the new hire's continuous development and success.
Approval: Completion of Onboarding Process
Will be submitted for approval:
Send Welcome email with onboarding schedule
Will be submitted
Provide access to company’s VPN and other key systems
Will be submitted
Share resources on company's IT risk management policy
Will be submitted
Arrange introduction to IT team
Will be submitted
Deliver training on remote working tools and security protocols
Will be submitted
Provide virtual tour of IT systems and platforms used
Will be submitted
Completion of cyber security awareness course
Will be submitted
Deliver company hardware, if necessary
Will be submitted
Issue Employee ID and Access Cards
Will be submitted
Assign company email address
Will be submitted
Setup attendance at next team meeting
Will be submitted
Assign first project to get hands-on exposure
Will be submitted
Schedule an introductory meeting with immediate manager
