Improve team performance and productivity with our Skills Gap Analysis Template; a strategic tool for identifying and addressing employee skills deficits.
1
Identify Key Job Roles and Functions
2
List Necessary Skills and Knowledge for Each Job Role
3
Analyze Current Employee Skills
4
Review Job Performance
5
Rank Employees Based on Skills
6
Approval: Manager Review on Skills Ranking
7
Identify Skills Gaps
8
Create Developmental Plan for Each Employee
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Approval: HR Review on Developmental Plan
10
Implement Developmental Plan
11
Monitor Progress on Developmental Plan
12
Re-assess Employee Skills After Training
13
Approval: Manager Review on Post-Training Assessment
14
Update Employee Records
15
Report on Skills Gap Analysis Outcome
16
Approval: Senior Management Review on Skills Gap Analysis Outcome
17
Plan Future Skills Gap Analysis Schedules
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Improvement Plan Based on Skills Gap Analysis Outcome
Identify Key Job Roles and Functions
This task aims to identify the key job roles and functions within the organization. By understanding the different roles and functions, the team will have a clearer picture of the skills required for each position. The desired results are a comprehensive list of job roles and functions.
List Necessary Skills and Knowledge for Each Job Role
In this task, the team will list the necessary skills and knowledge required for each job role identified in the previous task. It is crucial to have a clear understanding of the skills and knowledge needed for effective performance in each job role. The desired results are a comprehensive list of skills and knowledge for each job role.
Analyze Current Employee Skills
This task involves analyzing the skills of current employees to assess their proficiency in the required skills for their respective job roles. By conducting this analysis, it will be easier to identify skills gaps and areas for improvement. The desired results are an evaluation of the current employee skills and identification of any gaps.
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Skill 1
2
Skill 2
3
Skill 3
Review Job Performance
This task focuses on reviewing the job performance of employees to gain a clearer understanding of their strengths and weaknesses. By analyzing job performance, it becomes easier to identify areas for improvement and potential skills gaps. The desired results are an evaluation of job performance for each employee.
1
Excellent
2
Good
3
Average
4
Below Average
5
Poor
Rank Employees Based on Skills
This task involves ranking employees based on their skills and job performance. By assigning a rank to each employee, it becomes easier to identify top performers and those who may need further development. The desired results are a ranked list of employees based on skills.
Approval: Manager Review on Skills Ranking
Will be submitted for approval:
Rank Employees Based on Skills
Will be submitted
Identify Skills Gaps
This task aims to identify skills gaps by comparing required skills for each job role with the skills possessed by employees. By identifying these gaps, the team can focus on implementing developmental plans to bridge the gaps. The desired results are a clear identification of skills gaps for each employee and job role.
Create Developmental Plan for Each Employee
In this task, the team will create a developmental plan for each employee based on the identified skills gaps. These plans will outline the necessary steps and resources required to bridge the gaps and enhance the skills of employees. The desired results are individual developmental plans for each employee.
Approval: HR Review on Developmental Plan
Will be submitted for approval:
Create Developmental Plan for Each Employee
Will be submitted
Implement Developmental Plan
This task focuses on implementing the developmental plans created for each employee. By following the plans, employees can acquire the necessary skills to bridge the identified gaps. The desired results are the implementation of developmental plans.
Monitor Progress on Developmental Plan
This task involves monitoring the progress of employees on their developmental plans. Regular check-ins and assessments will ensure that employees are on track and making progress towards closing the skills gaps. The desired results are regular progress updates on developmental plans.
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On track
2
Slightly behind
3
Significantly behind
4
Completed
Re-assess Employee Skills After Training
This task focuses on re-assessing employee skills after they have undergone training as part of their developmental plans. By evaluating their skills again, it becomes possible to measure the effectiveness of the training and identify any remaining skills gaps. The desired results are an evaluation of employee skills after training.
1
Improved
2
Remained the same
3
Deteriorated
Approval: Manager Review on Post-Training Assessment
Will be submitted for approval:
Re-assess Employee Skills After Training
Will be submitted
Update Employee Records
Update the records of employees based on the results of the skills gap analysis. This task will ensure that the employee data accurately reflects their skills and performance. What employee records need to be updated?
Report on Skills Gap Analysis Outcome
Prepare a comprehensive report on the outcome of the skills gap analysis. This task will summarize the findings and recommendations for skills development. What are the key findings and recommendations from the skills gap analysis?
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Presentation
2
Document
3
Email
4
Infographic
5
Video
Approval: Senior Management Review on Skills Gap Analysis Outcome
Will be submitted for approval:
Report on Skills Gap Analysis Outcome
Will be submitted
Plan Future Skills Gap Analysis Schedules
Plan for future skills gap analysis exercises to ensure continuous improvement and development. This task will help in creating a roadmap for future assessments. When and how often should skills gap analysis be conducted in the future?
Improvement Plan Based on Skills Gap Analysis Outcome
Develop an improvement plan based on the outcome of the skills gap analysis. This task will outline the actions required to address the identified gaps. What actions need to be taken to bridge the skills gaps?
