"Template Project Planning" is a comprehensive workflow encompassing project objectives, scope, scheduling, cost estimation, risk management, and team formation.
1
Identify Project Objective
2
Define Project Scope
3
Develop Preliminary Project Schedule
4
Approval: Preliminary Project Schedule
5
Identify Resources Required
6
Estimate Costs
7
Prepare Risk Management Plan
8
Approval: Risk Management Plan
9
Prepare Communications Plan
10
Identify Project Stakeholders
11
Design Project Governance Structure
12
Set Quality Parameters
13
Approval: Quality Parameters
14
Develop Project Charter
15
Approval: Project Charter
16
Create Detailed Project Schedule
17
Assemble Project Team
18
Define Project Roles and Responsibilities
19
Identify Key Milestones
20
Kick-off Project with Stakeholders
Identify Project Objective
In this task, you will identify the main objective of the project. What is the purpose of the project? What are the goals you want to achieve? Consider the impact of the project on the overall process. What results are expected from this project? What resources or tools will be required to achieve the objective?
Define Project Scope
This task involves defining the scope of the project. What are the boundaries and limitations of the project? What is included and excluded from the project? Consider potential challenges and their remedies. Describe the know-how required to complete the project. What resources or tools will be necessary?
Develop Preliminary Project Schedule
In this task, you will develop a preliminary schedule for the project. What are the key milestones and deadlines? Consider the sequence of tasks and their dependencies. How much time is allocated for each task? Identify any potential bottlenecks or constraints that may affect the timeline.
Approval: Preliminary Project Schedule
Will be submitted for approval:
Develop Preliminary Project Schedule
Will be submitted
Identify Resources Required
This task involves identifying the resources required for the project. What materials, equipment, and tools will be needed? Who are the key personnel required to complete the project? Consider any external resources that may be required.
1
Materials
2
Equipment
3
Tools
4
Personnel
Estimate Costs
In this task, you will estimate the costs involved in the project. Consider the cost of resources, materials, and any additional expenses. What is the budget for this project? Identify any potential cost-saving opportunities or risks.
Prepare Risk Management Plan
This task involves preparing a risk management plan for the project. Identify potential risks that may arise during the project. What is the likelihood and impact of each risk? What mitigation strategies will be implemented? Consider contingency plans in case of unforeseen events.
1
Quality issues
2
Delays
3
Budget overruns
4
Resource constraints
5
Scope creep
Approval: Risk Management Plan
Will be submitted for approval:
Prepare Risk Management Plan
Will be submitted
Prepare Communications Plan
In this task, you will prepare a communications plan for the project. How will information be communicated to the project stakeholders? What channels and tools will be used for communication? Consider the frequency and mode of communication.
1
Email
2
Meetings
3
Project management software
4
Reports
5
Presentations
Identify Project Stakeholders
This task involves identifying the key stakeholders of the project. Who are the individuals or groups that have an interest or influence in the project? Consider the needs, expectations, and potential conflicts of the stakeholders.
Design Project Governance Structure
In this task, you will design the governance structure for the project. What is the decision-making process? Who will be responsible for project oversight? Consider the roles and responsibilities of the project team and stakeholders.
1
Project Manager
2
Project Sponsor
3
Project Team
4
Steering Committee
5
Subject Matter Experts
Set Quality Parameters
This task involves setting the quality parameters for the project. What are the standards and criteria for assessing the quality of project deliverables? How will quality be measured and monitored? Consider the importance of customer satisfaction and adherence to requirements.
1
ISO 9001
2
Six Sigma
3
Customer Feedback
4
Performance Metrics
5
Peer Review
Approval: Quality Parameters
Will be submitted for approval:
Set Quality Parameters
Will be submitted
Develop Project Charter
In this task, you will develop a project charter. What is the purpose and objective of the project? What are the key deliverables and milestones? Consider the project team and stakeholders. Identify the project sponsor and project manager.
Approval: Project Charter
Will be submitted for approval:
Develop Project Charter
Will be submitted
Create Detailed Project Schedule
This task involves creating a detailed project schedule. Break down the project into smaller tasks and define their start and end dates. Consider the dependencies and critical path. What is the estimated duration of each task?
Assemble Project Team
In this task, you will assemble the project team. Identify the individuals with the necessary skills and expertise to complete the project. Consider their availability and workload. What roles and responsibilities will each team member have?
Define Project Roles and Responsibilities
This task involves defining the roles and responsibilities of the project team members. What tasks and activities are assigned to each team member? Consider their expertise and availability. Define clear expectations and accountability.
Identify Key Milestones
In this task, you will identify the key milestones of the project. What are the major events or achievements that mark progress in the project? Consider the importance of these milestones in tracking the project's success. What are the estimated completion dates?
Kick-off Project with Stakeholders
This task involves the kick-off of the project with the stakeholders. How will the project be formally initiated? Who will attend the kick-off meeting? Consider the purpose of the meeting and the agenda. What outcomes or decisions are expected?
