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New Hire – Onboarding

New Hire – Onboarding

What to do when an employee accepts a position at Aspire
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PRIOR TO OFFER LETTER:
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Personal Information and Consent to Background Check Forms are printed/emailed to interviewee
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Forms are received
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Submitted for background + credit check
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Background + Credit check results are received and sent to the hirer
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All forms are emailed over to Martina at eeCPA and uploaded into Gusto, under the interviewee's folder
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GUSTO - PAPERWORK:
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Martina at eeCPA is informed of the new hire
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Offer Letter
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A-4 Form
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Aspire Cell Phone Policy
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Aspire FAQ's
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Aspire Handbook
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Employee Credit Card Usage Agreement
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I-9 Form
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Mutual NDA
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Direct Deposit
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W-4 Form
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AFTER OFFER LETTER/PRIOR TO START DATE:
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Welcome email to the team from hirer
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Favorite Things Form
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COMPUTER:
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Identify computer for new employee
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Set-up new user
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Install Nexa, Born Ready or current Aspire fonts
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Asana
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Egnyte
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Expensify
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FedEx
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GoDaddy Microsoft Office 365
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Practice Ignition
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USPS
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Zoho - CRM
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Zoom
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Printer Settings
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New hire HELP! doc
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DESK: Assign space for new employee
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Place a few items from “Favorite Things” on desk
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Aspire…to books (shine signed by renie)
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Journal
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Pens
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Pencils
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Pen/Pencil Holder
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Post-Its
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Scissors
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Stapler
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Streamers on/around the desk
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Swag (aspiration book, shine pen, button, etc.)
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Tape + Dispenser
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Updated directory
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Welcome sign
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You are... aspire sign
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MISCELLANEOUS:
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Add emplyee to Aspire directory
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Add employee to Aspireversary / Birthday List
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Add employee to any future meetings that should include them (TPM, etc.)
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Add to leadership tips
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Provide a hard copy and link of the Aspire Style Guidelines
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Add the employee to printer/email scan
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Communicate logistics to the entire team (schedules, job duties, etc.)
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Order of onboarding
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90 DAYS OUT:
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Medical Insurance - United Healthcare
64
Dental Insurance - Guardian
65
Verizon