Parkway Business Solutions: Client File Review Checklist (805) 419-9197 | https://parkway.business

Created By:
Matthew Fulton | Parkway Business Solutions | https://parkway.business | (805) 419-9197 

Overview:

Thank you for checking out Parkways New Client File Review Process. The objective of this checklist is to provide a consistent workflow through which any of our team members can evaluate the existing financial records of a potential client.

Skip Logic:

The accounting needs of every company are unique and often have various levels of complexity.  In attempt to make this survey useful across different business entities, this survey utilizes conditional logic (also known as branching or skip logic) to add additional questions related to expected services required.  Please look for questions labeled Skip Logic  to activate additional questions.

Client Write-up:

Our goal was to streamline the client write up process once the review has been completed. This was accomplished by mapping out the answers provided while completing this survey. You will find the reports under the Discovery Report Section. Be sure to check back as we add more report options including the ability to email directly to the client

Together we all Succeed!

Want a copy of this checklist? Feel free to generate a copy for personal use. To do so you will need to create a free Process.Street Account and then select the “Add to my company” option.  As of 2/15/2018 the conditional logic steps will still work on a template saved to a free account but you will not be able to edit the specialized rules.

To get started a completed by name below

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Please add any additional notes below that should be displayed on the summary report.

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Business Entity Status

Lookup corporation status here

Please add any additional notes below that should be displayed on the summary report.

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Please add any additional notes below that should be displayed on the summary report.

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Please select from the drop down menus all of the types of documents you create within your accounting platform. Each Money In & Money Out selection that you make will open a new section of questions for you to review.

Money In: 

Money Out:

Payroll Processing:

Account Access Requirements:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

The money in Phase of our review will focus on all of your revenue transactions.  We will need to understand how they are currently documented and how current and accurate the data appears to be. 

Additional Notes

The money in Phase of our review will focus on all of your expense transactions.  We will need to understand how they are currently documented and how current and accurate the data appears to be. 

Payroll Information

California Employer Services Login

App Recommendation:

 Ledgersync is a powerful accounting application that provide bookkeepers and accountants a unified dashboard to collect and review their transactions, check images and bank statements.

Vendorsync enhances the bank feed process for QuickBooks Desktop by eliminating 50% of the data entry required to assign & categorize your financial transactions.

Primary Checking Account

Primary Checking Account

Primary Savings Account

Primary Credit Card Account

Business Loans

App Suggestions:

Armatic is a great application that provides much more than just accounts receivable collections. Companies looking to streamline their proposal process will appreciate their built in e-signature features, automatic late payment reminders and they large list of merchant processors to help client pay you quicker. They integrate with numerous accounting platforms including QuickBooks, & QuickBooks Online.

https://armatic.com

Accounts Payable: 

Inventory

Board of Equalization Login

Express Login Information

Current User ID

Expected Challenges

Partners Discuss Findings from Discovery

Generate Project Timeline

Parkway Service Suggestions

Potential 3rd Party Apps

Parkway invests a good portion of time to be “App-Aware” for our clients. To share the information we learn, we have been building out reviews for the applications on our website.  Please check out

https://parkway.business/bookkeeping-application-reviews

Select from a list of formatted reporting

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Company Details

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{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Accounting Details:

Accounting Platform:      {{form.Accounting_Platform}}

Accounting Method:        {{form.Accounting_Method}}

Company Details

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{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Accounting Details:

Accounting Platform:      {{form.Accounting_Platform}}

Accounting Method:        {{form.Accounting_Method}}

Financial Accounts

Checking Account:

• Institution:                     {{form.Checking:_Institution_Name}}
• Last 4 Digits:                 {{form.Checking:_Last_4_Digits}}
• Reconciliation Date:      {{form.Checking:_Reconciliation_Date}}
• Ending Balance:            {{form.Checking:_Ending_Balance}}

Savings Account:

• Institution:                    {{form.Savings_:Institution_Name}}
• Last 4 Digits:                 {{form.Savings:_Last_4_Digits}}
• Reconciliation Date:      {{form.Savings:_Reconciliation_Date}}
• Ending Balance:            {{form.Savings:_Ending_Balance}}

Credit Cards:

• Institution:                    {{form.Credit_Card:_Institution_Name}}
• Last 4 Digits:                 {{form.Credit_Card:_Last_4_Digits}}
• Reconciliation Date:      {{form.Credit_Card_Reconciliation_Date}}
• Ending Balance:            {{form.Credit_Card:_Ending_Balance}}

Loans:

Transaction Types:

Estimates:                   {{form.Are_Estimates_being_tracked}}

Invoices:                      {{form.Are_Invoices_being_tracked}}

Sales Receipts:            {{form.Are_Sales_Receipts_being_tracked}}

Deposits:                     {{form.Are_they_receiving_Deposits}}

Purchase Orders:        {{form.Are_Purchase_Orders_being_tracked?}}

Bills:                             {{form.Are_Bills_being_tracked?}}

Bill Payments:             {{form.Are_Bill_Payments_being_tracked?}}

Vendor Credits:           {{form.Are_Vendor_Credit_being_tracked?}}

Money In Transactions:

Estimates:

Converting Estimates into Invoices: {{form.Are_they_converting_Estimates_to_Invoices}}

Closing Out declined Estimates: {{form.Are_they_closing_Estimates_if_they_being_used}}

Deposits are taken on Estimates: {{form.Are_they_receiving_Deposits_on_Estimates}}

Notes: {{form.Additional_Estimate_Notes:}}

Sales Receipts:

Notes: {{form.Additional_Sales_Receipt_Notes}}

Invoices:

Notes: {{form.Additional_Invoice_Notes:}}

Customer Payments:

Payments are linked to the Invoice being paid: {{form.Are_Payments_being_linked_to_the_invoice}}

Notes: {{form.Additional_Customer_Payment_Notes}}

Money Out Transactions:

Purchase Orders:

Partial Purchase Orders: {{form.Are_Partial_Orders_Being_Accepted_on_Purchase_Orders}}

Purchase Orders are being closed out: {{form.Are_Purchase_Orders_Being_Closed_Out}}

Purchase Orders are being linked to Bills: {{form.Are_Purchase_Orders_Being_Linked_to_Bills}}

Total Open Purchase Orders: {{form.What_is_the_total_Value_of_all_Open_Purchase_Orders}}

Notes: {{form.Additional_Purchase_Order_Notes:}}

Bills:

Transaction Type being created:{{form.Is_the_company_using_Bills,_Expenses,_Bank_Feed_Matching,_or_All}}

Billable Expenses and being used: {{form.Do_they_track_Billable_Expenses}}

Extended Terms on Bills: {{form.Do_they_have_any_extended_terms_on_their_bills_(_Net_30_or_longer)}}

Bills use the following advanced features: {{form.On_Bills_do_they_use_any_of_the_following}}

Total Open Bills: {{form.What_is_the_total_Value_of_all_Open_Bills}}

Notes: {{form.Additional_Notes_on_Bills}}

Bill Payments:

Bill Payments are linked to the bill paid: {{form.Are_Bill_Payments_being_linked_to_the_bill_in_QuickBooks_or_QuickBooks_Online?}}

Bills are paid using the following methods: {{form.How_do_they_pay_their_bills?}}

Notes: {{form.Additional_Bill_Payment_Notes:}}

Vendor Credits:

Vendors issue credits as: {{form.How_are_Vendor_Credits_Issued?}}

Notes: {{form.Additional_Vendor_Credit_Notes:}}

Payroll Processing:

Payroll Details:

Employer ID Number:         {{form.Employer_Identification_Number_(EIN)}}

Current Payroll Company:   {{form.Current_Payroll_Provider_2}}

Number of Employees:       {{form.Number_of_Employees}}

Benefits:                              {{form.What_types_of_Benefits_do_you_offer}}                     

Reconciliation Date:            {{form.Date_of_last_Payroll_Reconciliation_2}}

Payroll Liability Balance:     {{form.Current_Payroll_Liability_Balance}}

Accounts to Reconcile:

Accounts Receivable:

{{form.Additional_A/R_Comments:}}

Accounts Payable:

{{form.Additional_Accounts_Payable_Notes}}

Inventory:

{{form.Additional_Notes_about_Inventory}}

Payroll:

{{form.Additional_Notes_About_Payroll}}

Lead Accountants Notes:

Notes:

{{form.List_Additional_Question_to_ask_the_Client}}

Service Level Suggestions:

{{form.Suggested_Ongoing_Service_Offerings_2}}

Optional Services:

{{form.Additional_Services_(Copy)}}

Checklist created by:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Company Details

{{form.First_Name}} {{form.Last_Name}}

{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Accounting Details:

Accounting Platform:      {{form.Accounting_Platform}}

Accounting Method:        {{form.Accounting_Method}}

Money In Transactions:

Estimates:

Converting Estimates into Invoices: {{form.Are_they_converting_Estimates_to_Invoices}}

Closing Out declined Estimates: {{form.Are_they_closing_Estimates_if_they_being_used}}

Deposits are taken on Estimates: {{form.Are_they_receiving_Deposits_on_Estimates}}

Notes: {{form.Additional_Estimate_Notes:}}

Sales Receipts:

Notes: {{form.Additional_Sales_Receipt_Notes}}

Invoices:

Notes: {{form.Additional_Invoice_Notes:}}

Customer Payments:

Payments are linked to the Invoice being paid: {{form.Are_Payments_being_linked_to_the_invoice}}

Notes: {{form.Additional_Customer_Payment_Notes}}

Checklist created by:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Company Details

{{form.First_Name}} {{form.Last_Name}}

{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Accounting Details:

Accounting Platform:      {{form.Accounting_Platform}}

Accounting Method:        {{form.Accounting_Method}}

Money Out Transactions:

Purchase Orders:

Partial Purchase Orders: {{form.Are_Partial_Orders_Being_Accepted_on_Purchase_Orders}}

Purchase Orders are being closed out: {{form.Are_Purchase_Orders_Being_Closed_Out}}

Purchase Orders are being linked to Bills: {{form.Are_Purchase_Orders_Being_Linked_to_Bills}}

Total Open Purchase Orders: {{form.What_is_the_total_Value_of_all_Open_Purchase_Orders}}

Notes: {{form.Additional_Purchase_Order_Notes:}}

Bills:

Transaction Type being created:{{form.Is_the_company_using_Bills,_Expenses,_Bank_Feed_Matching,_or_All}}

Billable Expenses and being used: {{form.Do_they_track_Billable_Expenses}}

Extended Terms on Bills: {{form.Do_they_have_any_extended_terms_on_their_bills_(_Net_30_or_longer)}}

Bills use the following advanced features: {{form.On_Bills_do_they_use_any_of_the_following}}

Total Open Bills: {{form.What_is_the_total_Value_of_all_Open_Bills}}

Notes: {{form.Additional_Notes_on_Bills}}

Bill Payments:

Bill Payments are linked to the bill paid: {{form.Are_Bill_Payments_being_linked_to_the_bill_in_QuickBooks_or_QuickBooks_Online?}}

Bills are paid using the following methods: {{form.How_do_they_pay_their_bills?}}

Notes: {{form.Additional_Bill_Payment_Notes:}}

Vendor Credits:

Vendors issue credits as: {{form.How_are_Vendor_Credits_Issued?}}

Notes: {{form.Additional_Vendor_Credit_Notes:}}

Checklist created by:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Company Details

{{form.First_Name}} {{form.Last_Name}}

{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Accounting Details:

Accounting Platform:      {{form.Accounting_Platform}}

Accounting Method:        {{form.Accounting_Method}}

Financial Accounts

Checking Account:

• Institution:                     {{form.Checking:_Institution_Name}}
• Last 4 Digits:                 {{form.Checking:_Last_4_Digits}}
• Reconciliation Date:      {{form.Checking:_Reconciliation_Date}}
• Ending Balance:            {{form.Checking:_Ending_Balance}}

Savings Account:

• Institution:                    {{form.Savings_:Institution_Name}}
• Last 4 Digits:                 {{form.Savings:_Last_4_Digits}}
• Reconciliation Date:      {{form.Savings:_Reconciliation_Date}}
• Ending Balance:            {{form.Savings:_Ending_Balance}}

Credit Cards:

• Institution:                    {{form.Credit_Card:_Institution_Name}}
• Last 4 Digits:                 {{form.Credit_Card:_Last_4_Digits}}
• Reconciliation Date:      {{form.Credit_Card_Reconciliation_Date}}
• Ending Balance:            {{form.Credit_Card:_Ending_Balance}}

Loans:

Checklist created by:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Company Details

{{form.First_Name}} {{form.Last_Name}}

{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Accounting Details:

Accounting Platform:      {{form.Accounting_Platform}}

Accounting Method:        {{form.Accounting_Method}}

Transaction Types:

Estimates:                   {{form.Are_Estimates_being_tracked}}

Invoices:                      {{form.Are_Invoices_being_tracked}}

Sales Receipts:            {{form.Are_Sales_Receipts_being_tracked}}

Deposits:                     {{form.Are_they_receiving_Deposits}}

Purchase Orders:        {{form.Are_Purchase_Orders_being_tracked?}}

Bills:                             {{form.Are_Bills_being_tracked?}}

Bill Payments:             {{form.Are_Bill_Payments_being_tracked?}}

Vendor Credits:           {{form.Are_Vendor_Credit_being_tracked?}}

Money In Transactions:

Estimates:

Converting Estimates into Invoices: {{form.Are_they_converting_Estimates_to_Invoices}}

Closing Out declined Estimates: {{form.Are_they_closing_Estimates_if_they_being_used}}

Deposits are taken on Estimates: {{form.Are_they_receiving_Deposits_on_Estimates}}

Notes: {{form.Additional_Estimate_Notes:}}

Sales Receipts:

Notes: {{form.Additional_Sales_Receipt_Notes}}

Invoices:

Notes: {{form.Additional_Invoice_Notes:}}

Customer Payments:

Payments are linked to the Invoice being paid: {{form.Are_Payments_being_linked_to_the_invoice}}

Notes: {{form.Additional_Customer_Payment_Notes}}

Money Out Transactions:

Purchase Orders:

Partial Purchase Orders: {{form.Are_Partial_Orders_Being_Accepted_on_Purchase_Orders}}

Purchase Orders are being closed out: {{form.Are_Purchase_Orders_Being_Closed_Out}}

Purchase Orders are being linked to Bills: {{form.Are_Purchase_Orders_Being_Linked_to_Bills}}

Total Open Purchase Orders: {{form.What_is_the_total_Value_of_all_Open_Purchase_Orders}}

Notes: {{form.Additional_Purchase_Order_Notes:}}

Bills:

Transaction Type being created:{{form.Is_the_company_using_Bills,_Expenses,_Bank_Feed_Matching,_or_All}}

Billable Expenses and being used: {{form.Do_they_track_Billable_Expenses}}

Extended Terms on Bills: {{form.Do_they_have_any_extended_terms_on_their_bills_(_Net_30_or_longer)}}

Bills use the following advanced features: {{form.On_Bills_do_they_use_any_of_the_following}}

Total Open Bills: {{form.What_is_the_total_Value_of_all_Open_Bills}}

Notes: {{form.Additional_Notes_on_Bills}}

Bill Payments:

Bill Payments are linked to the bill paid: {{form.Are_Bill_Payments_being_linked_to_the_bill_in_QuickBooks_or_QuickBooks_Online?}}

Bills are paid using the following methods: {{form.How_do_they_pay_their_bills?}}

Notes: {{form.Additional_Bill_Payment_Notes:}}

Vendor Credits:

Vendors issue credits as: {{form.How_are_Vendor_Credits_Issued?}}

Notes: {{form.Additional_Vendor_Credit_Notes:}}

Checklist created by:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Payroll Reporting Notes

{{form.Company_Legal_Name}}

{{form.Phone_Number}}

{{form.Street_Address}} {{form.Street_Address_2}}, 

{{form.City}}, {{form.State}} {{form.Zipcode}}

Payroll Processing:

Payroll Details:

Employer ID Number:        {{form.California_Employer_Identification_Number}}

Current Payroll Company:   {{form.Current_Payroll_Provider_2}}

Number of Employees:      {{form.Number_of_Employees_on_Payroll}}

Benefits:                              {{form.What_types_of_Benefits_do_you_offer}}                     

Reconciliation Date:            {{form.Date_of_last_Payroll_Reconciliation_2}}

Payroll Liability Balance:     {{form.Current_Payroll_Liability_Balance}}

Checklist created by:

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]

Parkway Business Solutions | (805) 419-9197 | https://parkway.business | [email protected]