Cintas Replacement A File Import and Production Packet Preparation (Copy)

Cintas Replacement A Files are lists of verified active Cintas end customers who are entitled to REPLACEMENT POSTERS.   

Prior to printing, laminating, rolling and labeling REPLACEMENT POSTERS the General Manger at the location is responsible to VERIFY THE LIST.    

Verified lists ready for import are found in the Dropbox at https://www.dropbox.com/sh/5htdcqqpr6is98t/AADsOahEd5ZuM8fZgcgOs2WAa?dl=0

The DOWNLOAD folder holds one file at a time while it is being processed by the Cintas Import Program.

You must have access to the DOWNLOAD FOLDER in order to access it.  

The download folder is located at \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramCintas Import  Tool NewDownload

The Input File should be saved as a CSV - the Cintas Import Program expects a CSV file located in the DOWLOAD FOLDER.

Browse to \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramCintas Import Tool New

Double Click on cintasimport

Thd Cintas Import Program is used for importing various types of lists.  Some or all of the input fields are used when running the program.  For Cintas Replacement A Import, all fields above the line with the work Labels in it will be used.  

For each of the file locations needed for the program to run effectively, click on the BROWSE button and verify that they are set to the following folder locations:

DOWNLOAD:  \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramCintas Import Tool NewDownload

READY: \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramCintas Import Tool NewReady

IMPORTED:  \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramCintas Import Tool NewImported

For REPLACEMENT A File Import, we will follow these rules:

1.  PO Number should be XXRPLC where XX is the state that triggered the replacement import

2.  Sales ID is always JHC

3.  Operator ID is the MOM User ID of the person processing the Input File

4. Ship Via should be IS

5. Order date should be the date the input file is being processed

6. Customer Number is the MOM customer number for the Cintas Branch that the REPLACEMENT posters will be shipped to.  This number can be found in step 2. 

7.  Compare the data in all the source key fields and SKU fields matches the picture below.

Once all the folder locations are correct, the fields are filled in and the source key and SKU fields are verified and match the photo, click on CREATE REPLACEMENT IMPORT.

Change the SAVED SETTINGS field to say CINTAS.

Fill in the file name field by browsing to the Ready folder and choosing the DBF file that the Cintas Import Program created in Step 6.  

Make sure the ORDER ENTRY DATE TO ASSIGN says the current date.

The completed Order Importing Process screen should look like the picture below.

Once you click process, you will see the following screen:

By previewing the data, you are ensuring that the orders created when the processing is complete will be accurate.  It is very important to follow all of the steps below:

Cintas Replacement Posters are individually labeled with end user specific information.  This step explains how to use the Cintas Import Program to create the labels.

Label stock is maintained in the office. You can ask Lisa, Nikita or Richard for labels. If more needs to be ordered, it can be ordered from www.onlinelabels.com/maestro.

Use standar MOM process to print a copy of the MOM Order. This is important becuase it ensures that the shipping team knows where to ship the order. 

A PDF of the MOM order should be saved in the same folder as the labels

We create the Control Sheet and print two of them.  The control sheet is a list of all the REPLACEMENT POSTERS that are to be printed, labeled and shipped to the Cintas Location.

Beginning with the input file, save a copy of the input file in the same location as you saved the labels:  \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramCintas Import  Tool NewReplacement Order Control Sheets and Labels

Format the control sheet to the standard below:

The Notice of Contents is a letter to the location explaining what is in the box.  It can be found at \ELITEVHOSTPRIMACompany FilesOperations DepartmentCintas Import Files and ProgramManuals & Templates

A PDF copy of it should be made and placed in the same folder as the labels and the control sheet.

Mini Posters are 11X17 versions of the A1 Poster with annotations showing the last FEDERAL and STATE Changes.

We ship Mini Posters with REPLACEMENT A posters so that the Cintas reps will have them as soon as they have the new posters for their customers. 

The number of MINI Posters printed is a found in Step 3 when the REPLACEMENT ORDER MANAGEMENT form is completed.

The MINI Posters can be downloaded for printing at https://www.dropbox.com/sh/af9tgjscqumyewk/AAApACezfpzt4ja6137W7jqGa?dl=0

Mini Posters should be placed in a manilla envelope and marked to the attention of the General Manager as indicated it the photo below: