Company Setup Process

Use this template to build an operations manual that your staff can easily refer back to.

Manual purpose:

Scope:

Acronyms and Definition:

Company Set-up and Licensing:

Step 1 Receive hand-over documents from Sales Executives

Step 2 Confirms the client handover to the business consultant and starts the process.

Step 3: Select Jurisdiction

SHAMS

UAQFTZ

CCF

RAKEZ

SPC

DMCC - Individual

DMCC - Subsidiary

IFZA

AFZ

DED (Mainland)

DSOA

Step 4: Handover to Success Management

Step 5: Update details and activities to Pipedrive and Box

Manual purpose:

The goal of this document is to deliver projects on time and give full visibility of the process within the operations team, business consultants, success management team and most importantly, the client.

Scope:

This document covers the step-by-step procedure of the freezone, offshore and mainland company setup in UAE. The document also provides the duties and responsibilities of each party involved in the procedure.

Acronyms and Definition:

Operations Team - refers to the IBG Corporate backend team
Operations Executive - refers to the person part of the Operations Team
PRO - stands of Public Relations Officer
Authority - refers to the Jurisdiction Authority
KYC - stands for Know Your Client
Freezone – refers to jurisdiction that allows 100% foreign ownership
DED – stands for Department of Economic Development

Company Set-up and Licensing:

Step 1 Receive hand-over documents from Sales Executives

The execution of company start-up, we must completely receive all the hand-over files from SALES DEPARTMENT to collect all necessary information of the client and business.

Here are the list of files needed:

Handover Form
Details Required Sheet
IBG Service Agreement
- Mainland
- Freezone
KYC (For all shareholders, Managers, Directors)
- Individual
- Corporate Shareholder
- KYC
- Fact Find Form
Other supporting documents (ex: passport, visa, address proof photo etc.)
Undertaking letter (RAKEZ only)

For reference: https://docs.google.com/presentation/d/1-y6JHcGvGAIPcyb3ISTPiN_nET1K2w3l/edit?usp=sharing&ouid=104196000053739201252&rtpof=true&sd=true

Step 2 Confirms the client handover to the business consultant and starts the process.

Step 3: Select Jurisdiction

Jurisdiction

SHAMS

Types of Licenses Issued in Sharjah Media City:

There are four types of licenses issued to operate businesses in Shams. They are:

Service License: This license is issued for production, re-production, transformation, and distribution of services. Service license includes rendering services as the primary objective and utilizing goods to provide them.
Trading License: This license is required to sell goods within Shams, or to import and export goods. It includes the movement of goods, wholesale and retail sale of goods, and rendering of services related to the sale of these goods.
Industrial License: This license allows for the production, re-production, transformation, and manufacturing of goods.
Holding License

These licenses cover more than 120 business activities. You can combine multiple activities in your license.

A company's Formation documents serve as the proof of existence of a company. It verifies the company's type (LLC or Branch) as well as its date of inception. The documents received at the end of this process include the Certificate of Formation, Share Register and Memorandum (if applicable).

To conduct a business activity within Shams, a company must obtain a License from the Shams Authority. The License lists the business activities that the company is permitted to run.

Requirements

1

Certificate of Incorporation
2

Onboarding Form
3

Memorandum of Association (MOA)
4

Articles of Association (AOA)
5

Board resolution to establish a new branch / new company
6

Board resolution giving signatory authorization or Power of attorney for the third party
7

Authorized Signatory Form
8

Certificate of good standing / Certificate of Incumbency
9

Passport copy of the individual shareholder
10

Passport copy of the Director and the Company Secretary
11

Passport copy and UAE visa of General Manager
12

2 Passport size photos (each)
13

Entry Stamp Page or Residency Visa Page copy

Process

1

Contact Shams to form company (800 - SHAMS(74267) / [email protected])
2

Email all requirements to [email protected] ; [email protected] ; [email protected] ; [email protected]
3

Choose Business type and activities
4

Submit required documents
5

Settle payment
6

Receive timeline
7

Receive notification to collect Certificate of Formation, Share Register and Memorandum (if applicable)

Guide

Attachments

UAQFTZ

Location for Business setup in Umm Al Quwain:

UAQ Free Trade Zone, Umm Al Quwain (U.A.E)

Proposed activity:

Trading/Service/Manufacturing activities can be carried out in UAQ FTZ.

License available:

Industrial/Commercial trading/General trading & Service license are available options for UAQ Free Trade Zone Company Setup

Type of entities:

FZE (Free Zone Establishment – single shareholder), FZC (Free Zone Company – multi shareholders) and Branch

Shareholder:

Shareholder for Umm Al Quwain Free Trade Zone (UAQ FTZ) Company Can be Individuals or Corporate entity (maximum 50)

Director:

Individuals only (Minimum one. Shareholder can also be Director)

Share capital:

AED 300,000/- (300 shares of AED 1,000/- each) for UAQ FTZ Company Setup and AED Nil/- in case of Branch office. (Required to be deposited in bank before or after company incorporation)

Do note that shares are deemed to be issued on company incorporation irrespective of whether share capital is deposited in bank pre or post incorporation.

Audit:

Audit report is not required to be filed with UAQ FTZ

Requirements for FZE/FZC

1

Application Form
2

Passport Copy of Shareholders, Directors and Manager
3

Visa & Emirates ID copy of Shareholders, Directors and Manager (if applicable)
4

Proof of Address of Shareholders
5

Passport size photograph of the Shareholders
6

Memorandum & Articles of Association
7

Specimen signature of the proposed Manager

Requirements for BRANCH

1

Application Form
2

Ultimate Beneficial Owner Declaration
3

Passport Copy of Manager
4

Proof of Address of Manager
5

Passport size photograph of the Manager
6

Memorandum & Articles of Association
7

Certificate of incorporation
8

Board Resolution & Power of Attorney
9

License (if applicable)

1) The branch documents should be Legalized & Attested by UAE Embassy or Consulate where the parent company exist. Further, from Ministry of Foreign Affairs in UAE.
2) Corporate Shareholders should submit the same documents as required for the branch (see above).
3) Each legal document has to be sealed / initialed, if more than one page.
4) UAQ FTZ reserves the right for requiring additional documents.

Notes

Document to be legalized with UAE Embassy in case of corporate shareholder
Shareholder or directors wishing to have UAE residency visa on said company will need to revisit after issuance of license, immigration card and entry permit for stamping of visa on the passport and may need to stay in UAE for 5 to 7 working days as that process may take time.
Company Immigration/Establishment card to be renewed every three years
Investors to have family status UAE visa should have share capital of AED 75,000/- and in order to be eligible for Owner/Investor/Partner visa should have share capital of AED 60,000/-

CCF

Three types of business set-up options in the Fujairah Creative City Free Zone.

New Entity:
- Free Zone Establishment (FZE) – It is a new business entity; only one shareholder is required to set up FZE.
- Free Zone Company (FZ LLC) – A new business entity requires two or more shareholders.
Branch:
- Local Branch – Business owners can set up a branch of an already existing firm in the UAE in the Creative Zone.
- Foreign Branch – Can set up a branch of an existing firm outside of the UAE.
- A branch office can only carry out the activities that are carried out by its parent company already.
Subsidiary:
- It is a kind of company; another local or foreign company wholly owns that, but that has different activities than its parent company.

Requirements

1

Duly filled license application form;
2

Passport copy in colour, of the owner(s) & person-in-charge (first page, residence page, or any UAE entry stamp in UAE);
3

Brief business activity / Business Activity; and
4

Power of Attorney (2 sets) if there is more than one owner and the person in-charge is only one among them, or if the person in-charge is different from owner(s). The power of attorney should describe in detail the rights of the person in-charge, especially with regard to applying for company visa's, opening bank account, employee issues, etc.
5

Terms and Conditions & Specimen Signature Forms
6

Additional Requirements

Additional requirements for Visa Packages:

Unified Identification Number (UID No.) for all owners & PIC
Passport Size Photograph for all owners & PIC (soft copy accepted)
Previous Nationality, if different from current passport (please provide birth certificate or passport copy)

Note:

All legal documents more than one page have to be sealed securely.
Power of Attorney need to be accompanied with a valid colour passport copy of Attorney.
The Free zone Authority reserves the right to call for any extra documents it may deem necessary, as and when required.
The Authority reserves the right to ask for extra attestation by the UAE Embassy or other Embassies, as may be necessary.
The legal documents must be in English and / or Arabic. Documents in any other language must be accompanied by a certified English or Arabic translation.
A person may apply for more than one Licence.

Additional Documents required for setting up a branch / subsidiary office if parent company is based within UAE:

Official documents of the parent company – originals and 1 set copy (Licence, Share Certificate, Certificate of Incorporation, MOA, etc.).
The originals are required only for verification by Creative City management, and shall be returned soon after.
All the original legal documents must be attested from issuing authority of parent company.
Colour passport copies of parent company's owners & person in-charge
Certificate of Good Standing for parent company
Board Resolution stating that all shareholders have agreed to set-up a branch in Creative City
Power of Attorney, if the owner(s) appoints another person to function in a managerial capacity on their behalf. The power of attorney should describe in detail the rights of the person in-charge, especially with regard to applying for company visas, opening or operating bank account, employee issues, etc.
NOC from the licence-issuing authority of the parent company

Note:

Board Resolution and / or Power of Attorney is required from the Authorized signatory stating the full name, nationality and passport number.

All legal documents should be attested from the issuing authority of the parent company.

Additional Documents required for branch / subsidiary office if parent company is overseas:

Official documents of the parent company – originals and 1 set copy (Licence, Share Certificate, Certificate of Incorporation, MOA, etc.). The originals are required only for verification by Creative City management, and shall be returned soon after. All the original legal documents must be attested from country of origin and from Ministry of Foreign Affairs, UAE.
Colour passport copies of parent company's owners & person in-charge
Certificate of Good Standing for parent company
Board Resolution stating that all shareholders have agreed to set-up a branch in Creative City
Power of Attorney, if the owner(s) appoints another person to function in a managerial capacity on their behalf. The power of attorney should describe in detail the rights of the person in-charge, especially with regard to applying for company visas, opening or operating bank account, employee issues, etc.

Note:

Board Resolution and / or Power of Attorney is required from the Authorized signatory stating the full name, nationality and passport number.

All legal documents should be attested from the country of origin and Ministry of Foreign Affairs, UAE.

Additional Documents / Requirements for the following activities:

LEGAL CONSULTANCY:

Undertaking letter
Copy of owner's educational qualification pertaining to requested activity

EDUCATION & TRAINING:

Not applicable for Commercial Licence.
Copy of owner's educational qualification pertaining to requested activity

PUBLISHING:

Not applicable for Commercial licence
Detailed description about the contents of the magazine/publication.
A Dummy of the publication.
Approval for publication from National Media Council, Abu Dhabi.

TV BROADCASTING:

Management Pre-approval required.
Actual office space is a prerequisite.
Detailed description and contents of the TV channel. Approval for TV Broadcasting from National Media Council, Abu Dhabi.

Process

1

Send all the requirements via email/courier to the authority
2

Receive notification via email regarding Company Name Approval
3

Payment of Fees
4

Licensing Processes and Approval
5

Receive company incorporation documents - Company Trade License; Certificate of Incorporation; Shares Certificate; Articles of Incorporation / MOA; and Office Lease Agreement (as actual or Flexi‐desk, as chosen by the business owner).
6

Optional: Company Bank Account Opening

Attachments

RAKEZ

TRADE NAME REGISTRATION GUIDELINES

This guideline shows the approval and rejection mechanisms for proposed Trade Names, as well as the requirements for the registration of a company Trade Name at Ras Al Khaimah Economic Zone Authority (RAKEZ)

GENERAL PROCEDURES

1.1 In case of Non Free Zone Company, Trade Name Reservation Certificate from RAK Department of Economic Development is required ( Activities are included in the Certificate).
1.2 The Trade Name should end with the extension term of FZE or FZ LLC or Branch.
1.3 The applicant should give three options at the time of either registering the company or when requesting for amending or changing the Trade Name.
1.4 The applicant could propose an Arabic or English Trade Name bearing in mind that no combination of English & Arabic words/letters is allowed.
1.5 Approved Trade Name will be reserved for a maximum two (2) months from the issuance date of Performa Invoice.
1.6 Registration of Trade Name will be rejected in case if the proposed name is the same or nearly resembles (no significant difference) with the existing name in the Ras Al Khaimah Economic Zone Authority (Registrar) records.
1.7 The registration of the same Trade Name shall not be permitted until completing one year from the company de-registration or name change.
1.8 Ras Al Khaimah Economic Zone Authority has the full right to select the appropriate Trade Name.
1.9 Shareholder’s Resolution should be given in case of amending existing registered company along with filling the relevant form. Upon completion of all requirements, the “Certificate of Name Change” will be issued.
1.10 Ras Al Khaimah Economic Zone Authority (Registrar) is empowered to direct applicants to alter or change suggestion whenever deemed necessary.

RAK Economic Zone Authority (Registrar) is authorised to direct applicants to alter or change current Trade Name whenever deemed necessary.

TERMS

Applicant should propose names as per the following restrictions:

2.1 The name cannot comprise of any restricted names, for example, religious or political bodies or governmental organisation or authorities, etc.
2.2 Using a country name that may mislead as a representation by a foreign
government body.
2.3 Misleading names that can represent activities that are not allowed in Ras Al Khaimah Economic Zone Authority (e.g. Chartered, Holdings, Club, Sponsorship, Bank, etc)
2.4 Words that may look like the type of company that Ras Al Khaimah Economic Zone Authority is not offering (e.g. Incorporated, Inc., Corporation, Corp., Limited, Ltd., etc).
2.5 Not proposing any punctuation marks (eg.,!?/).
2.6 In case of naming the company with a person’s name, that person must be a partner/ owner on the licence.
2.7 Suggested Trade Names should not contravene related legislation.
2.8 Registration of Trade Name doesn’t guarantee the full protection of it, hence, licenced company should approach the concerned authorities for proper advice and legal actions.

Ras Al Khaimah Economic Zone Authority will reject:
1. Proposed names that contain Allah’s name or “God” or any divine attributes.
2. Proposed names that include “United Arab Emirates”, “Ras Al Khaimah” or any abbreviation which could refer to a country and emirate.
3. Similar to a known company or brand or product.
4. Infringe or may breach the intellectual property rights of a third party.
5. Offending to the general public policy and in violation with the UAE culture or laws.
6. A misleading name in comparison to the activity

Type of Business

RAKEZ Type of Business

Requirements - Individual - Free zone FZ-LLC

1

Application for Registration and Licensing
2

Visa copy / entry stamp of shareholders, general manager and director (if applicable)
3

Original No Objection Certificate for Shareholder(s) / General Manager (if UAE resident)
4

Business plan (Only for specific activity)
5

Colour passport copy of shareholders, general manager, director (if applicable)
6

Emirates ID copy of Shareholders, General manager (if applicable)
7

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Non-Free Zone IE Or LLC

1

Application for Registration and Licensing
2

Visa copy / entry stamp of shareholders, general manager and director (if applicable)
3

Original No Objection Certificate for Shareholder(s) / General Manager (if UAE resident)
4

Business plan (Only for specific activity)
5

Colour passport copy of shareholders, general manager, director (if applicable)
6

Emirates ID copy of Shareholders, General manager (if applicable)
7

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)
8

Application for Chamber of Commerce Membership
9

Application for Registration with Department of Economic Development
10

Family book and Emirates ID of UAE shareholder or local service agent (whichever is applicable)

Attachments for Individual Entities

Requirements - Corporate Entities - Free Zone UAE Branch

1

Application for Registration and Licensing
2

Colour passport copy of shareholders, general manager, director (if applicable)
3

Visa copy / entry stamp of shareholders, general manager and director (if applicable)
4

Original No Objection Certificate for Shareholder(s) / General Manager (if UAE resident)
5

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
6

Business plan (Only for specific activity)
7

Copy of valid trade licence
8

Memorandum and Articles of Association
9

Commercial Register
10

Emirates ID copy of Shareholders, General manager (if applicable)
11

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Corporate Entities - Free Zone Foreign Branch

1

Application for Registration and Licensing
2

Colour passport copy of shareholders, general manager, director (if applicable)
3

Visa copy / entry stamp of shareholders, general manager and director (if applicable)
4

Original No Objection Certificate for Shareholder(s) / General Manager (if UAE resident)
5

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
6

Business plan (Only for specific activity)
7

Copy of valid trade licence
8

Memorandum and Articles of Association
9

Certificate of Registration
10

Certificate of Good Standing / extract from corporate register (whichever is applicable)
11

Emirates ID copy of Shareholders, General manager (if applicable)
12

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Corporate Entities - Non-Free Zone UAE Branch

1

Application for Registration and Licensing
2

Application for Chamber Of Commerce Membership
3

Application for Registration with Department of Economic Development
4

Colour passport copy of shareholders, general manager, director (if applicable)
5

Visa copy / entry stamp of shareholders, general manager and director (if applicable)
6

Original No Objection Certificate for Shareholder(s) / General Manager (if UAE resident)
7

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
8

Family book and Emirates ID of UAE shareholder or local service agent (whichever is applicable)
9

Business plan (Only for specific activity)
10

Copy of valid trade licence
11

Memorandum and Articles of Association
12

Commercial Register
13

Emirates ID copy of Shareholders, General manager (if applicable)
14

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Corporate Entities - Non-Free Zone Foreign Branch

1

Application for Registration and Licensing
2

Application for Chamber Of Commerce Membership
3

Application for Registration with Department of Economic Development
4

Colour passport copy of shareholders, general manager, director (if applicable)
5

Visa copy / entry stamp of shareholders, general manager and director (if applicable)
6

Original No Objection Certificate for Shareholder(s) / General Manager (if UAE resident)
7

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
8

Family book and Emirates ID of UAE shareholder or local service agent (whichever is applicable)
9

Business plan (Only for specific activity)
10

Copy of valid trade licence
11

Memorandum and Articles of Association
12

Certificate of Registration
13

Certificate of Good Standing / extract from corporate register (whichever is applicable)
14

Certificate of Incumbency
15

Emirates ID copy of Shareholders, General manager (if applicable)
16

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Attachments for Corporate Entities

Requirements - Branches - Free Zone UAE Branch

1

Application for Registration and Licencing of a branch entity (“Branch”)
2

Colour passport copy of General Manager, director (if applicable)
3

Visa copy / entry stamp of general manager and director (if applicable)
4

Original No Objection Certificate for general manager (if UAE resident)
5

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
6

Business plan (Only for specific activity)
7

Copy of valid trade licence
8

Memorandum and Articles of Association
9

Commercial Register
10

Emirates ID copy of General manager (if applicable)
11

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Branches - Free Zone Foreign Branch

1

Application for Registration and Licencing of a branch entity (“Branch”)
2

Colour passport copy of General Manager, director (if applicable)
3

Visa copy / entry stamp of general manager and director (if applicable)
4

Original No Objection Certificate for general manager (if UAE resident)
5

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
6

Business plan (Only for specific activity)
7

Copy of valid trade licence
8

Memorandum and Articles of Association
9

Certificate of Registration
10

Certificate of Good Standing / extract from corporate register (whichever is applicable)
11

Emirates ID copy of General manager (if applicable)
12

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Branches - Non-Free Zone UAE Branch

1

Application for Registration and Licencing of a branch entity (“Branch”)
2

Application for Chamber Of Commerce Membership
3

Application for Registration with Department of Economic Development
4

Colour passport copy of General Manager, director (if applicable)
5

Visa copy / entry stamp of general manager and director (if applicable)
6

Original No Objection Certificate for general manager (if UAE resident)
7

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
8

Family book and Emirates ID of UAE shareholder or local service agent (whichever is applicable)
9

Business plan (Only for specific activity)
10

Copy of valid trade licence
11

Memorandum and Articles of Association
12

Commercial Register
13

Emirates ID copy of General manager (if applicable)
14

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Requirements - Branches - Non-Free Zone Foreign Branch

1

Application for Registration and Licencing of a branch entity (“Branch”)
2

Application for Chamber Of Commerce Membership
3

Application for Registration with Department of Economic Development
4

Colour passport copy of General Manager, director (if applicable)
5

Visa copy / entry stamp of general manager and director (if applicable)
6

Original No Objection Certificate for general manager (if UAE resident)
7

Shareholders / board resolution resolving establishment of a company in RAKEZ and appointment of a general manager
8

Family book and Emirates ID of UAE shareholder or local service agent (whichever is applicable)
9

Business plan (Only for specific activity)
10

Copy of valid trade licence
11

Memorandum and Articles of Association
12

Certificate of Registration
13

Certificate of Good Standing / extract from corporate register (whichever is applicable)
14

Emirates ID copy of General manager (if applicable)
15

UBO Declaration Form along passport Copy required. (A UBO is normally an individual who ultimately owns or exercises effective control over the company)

Attachments for Branches

Other Attachments

Process

1

Collection of documents & payments. Send all requirements via email to [email protected] ; [email protected]
2

Name Approval
3

Signing of application by the client
4

Pre- Approval
5

Processing of Authority
6

Issuance of License
7

Application for Establishmentcard
8

Issuance of Establishment card
9

Creation of Portal360

SPC

Types of Business Entities in SPC Free Zone

Free Zone Establishment: A single shareholder company (individual or corporate entity)
Free Zone Company: Multiple shareholders up to 7 (individual or corporate entity or mix of both)
Local Branch: Branch of a UAE company
International Branch: Branch of a foreign company

Types of Business Licenses Available in SPC Free Zone

Commercial License: Export, Import, Distribution, Consolidation, Storage and Warehouse
Service License: All service-related activities

Types of Office/Commercial Space in SPC Free Zone

Furnished office
Unfurnished office
Retail/café and restaurants
Storage facilities

Requirements - For a Free Zone Establishment (FZE)

1

Filled application form
2

Passport copy of shareholders, directors and manager
3

Visa & Emirates ID copy of shareholders, directors, and manager (if applicable)
4

Proof of address of shareholders (recent utility bill/bank statement etc., with address)
5

Passport size photograph of the shareholders (in color)
6

Memorandum & Articles of Association (MAA)
7

Specimen signature of the proposed manager

Requirements - For branch

1

Filled application form
2

Ultimate beneficial owner declaration
3

Passport copy of the manager
4

Proof of address of the manager (recent utility bill/bank statement etc., with address)
5

Passport size photograph of the manager (in color)
6

Legalized Memorandum & Articles of Association of the parent company
7

Legalized certificate of incorporation of the parent company
8

Legalized board resolution & power of attorney of the parent company
9

Legalized license of the parent company, if applicable

Process

1

Collections and Review of documents and requirements from client. Send email to [email protected]
2

Submission of requirements for Trade Name
3

Trade Name Approval
4

Submit documents to the authority for business registration
5

Authority Processing and Approval
6

Certificate of Registration and a Business License issuance

DMCC - Individual

Starting a business

The instructions, templates and sample letters below are designed to guide you through these processes.

Please note: These are downloadable samples for your reference and should not be filled in.

This application guideline is intended to clarify the submission requirements and does not need to be submitted to DMCC

Stage 1: EXPRESSION OF INTEREST AND PRE - APPROVAL

Requirements

1

HR Signatory Appointment Letter
2

Passport Visa page and Emirates ID - front and back - for each (Consultant / POA / Shareholder / Director / Manager / Secretary)
3

Proof of residential address in country of residence for each (Shareholder / Director / Manager / Secretary).
4

Consultant’s Appointment Letter (Optional)
5

Power of Attorney (POA) (Optional)

Requirements - Notes

HR Signatory Appointment Letter
This is a system-generated letter that must be filled in and signed by the shareholders and uploaded.

Passport Visa page and Emirates ID - front and back - for each (Consultant / POA / Shareholder / Director / Manager / Secretary)
UAE residence visa and Emirates ID front and back is required if applicable.

Proof of residential address in country of residence for each (Shareholder / Director / Manager / Secretary).
Any of the below can be provided:
• Valid tenancy contract.
• Utility bill (not older than 6 months).
• Bank confirmation letter (not older than 6 months).
• Any official document issued by any authority in the country of residence (not
older than 6 months).

Consultant’s Appointment Letter (Optional)
This is mandatory only if a consultant is acting on behalf of the company.

Power of Attorney (POA) (Optional)
An attested POA will be required if any of the (Shareholder / Director / Manager / Secretary) wishes to grant signing powers to others on their behalf. Original to be sighted by a DMCC representative or a DMCC International Service Provider.

Process

1

Fill up the online form - https://www.dmcc.ae/free-zone/application-form
2

Receive the portal credentials from email
3

Select company setup package
4

Complete all necessary information
5

Upload documents
6

Pre-approval payment
7

Submit application
8

Accept the Terms & Warranties mentioned on the online portal in order to continue using the DMCC portal. Please note that this document will need to be accepted once, and that is during the first portal login.
9

Add Shareholders and Officers - Enter the Applicant details and select their relevant role in the company. An Applicant has to be assigned to one of the following roles (Shareholder / Consultant / Power of Attorney (POA)). Add all the shareholder(s) passports and personal details and mention the number of shares. Please note that once you select the roles for applicants and shareholders, further amendments are not allowed. In order to amend roles, you will need to delete the applicant or particular shareholder and re-enter. Make sure to enter the “Share Value”, “Save” and then proceed with “Next”.
10

Select Company Name, Bank & Financial Year – Propose three preferred company names. Choose the bank that you intend to open an account with and add the financial year dates. *You may refer to the ‘Company Name Reservation Rules and Guidelines’ for the restricted names list as per UAE rules.
11

Add Business Activities – Select your company business activity.
12

Select Value Added Services – Select add-on services for your company if needed.
13

Review and Confirm Application – Review your company details that you have entered and confirm. Once this step is passed where the application is reviewed and confirmed, you will not be able to go back and make any changes or amendments.
14

Upload Required Documents – In this section, please upload the required documents. The required documents will depend on your application and information that have been filled into the application. Some of these documents will be system-generated documents.
15

Pay and Submit Application – Please top up your portal balance with the amount specified (fees are non-refundable), then make sure to submit the application. Company Status on the homepage will be updated to “Submitted” and an email notification will be sent to the applicant. *Payment can be made by credit card, bank transfer or at the DMCC cashier directly.
16

In case of any missing requirements or documents, the assigned BSE will be in touch with you within 12 working hours.

Pre-approval can take anywhere from 5 to 10 working days.
*This step could take longer in special circumstances.

An email notification will be sent to you, upon the completion of the Pre-Approval stage, DMCC would have provided the following:

Company Name Reservation.
Management and Compliance approval.
Third Party Introductory Letter - In case a third-party approval is required (applicable only for certain activities), you will be issued an introductory letter addressed to the regulated authority for their approval

The Pre-Approvals are valid for 60 days from date of issuance. Registration (Stage 2) must be completed before the expiry date of the pre-approval.

STAGE 2 - REGISTRATION

Requirements

1

Specimen signature form for each (Shareholder / Director / Manager / Secretary)
2

Passport and Visa page for each (Shareholder / Director / Manager / Secretary)
3

Shareholders’ Resolution
4

Articles of Association (AOA)
5

Standard Terms & Warranties

Specimen signature form for each (Shareholder / Director / Manager / Secretary) - Signed in the presence of a DMCC Executive or an International Service Provider* or notarised or verification through video call**

Passport and Visa page for each (Shareholder / Director / Manager / Secretary) - UAE residence is required (If applicable). Original to be sighted by the DMCC Executive or an International Service Provider* or notarised or verification through video call**

Shareholders’ Resolution - This is a system generated template to be
signed in the presence of a DMCC Executive or an International Service Provider* or notarised and attested by the UAE Embassy or a Consulate in the country of origin or by any Arab Embassy if a UAE Embassy or Consulate is not available or verification through video call**

Articles of Association (AOA) - This is a system generated document to be
signed on each page in the presence of a DMCC Executive or an International Service Provider or notarized or verification through video call**

Standard Terms & Warranties - This is a system-generated document to be
signed by any of the authorised signatories and uploaded on the portal.

*The International Service Provider is a company (either a consultancy, audit or legal firm) empowered by DMCC to help in company formation and to witness client’s signatures on relevant documents as well as to sight original documents on behalf of the DMCC Free Zone.

Process

1

Confirm Value Added Services and Financial Year – Please confirm your selected ValueAdded Services (VAS) and Financial Year.
2

Property Type – Please select from the dropdown menu your preferred property type.
3

Upload Third Party NOC – In case a third-party approval is required (applicable only for certain activities), please reach out to the relevant third-party authority to receive a No Objection Certificate (NOC). Upload the NOCs once received.
4

Payment – Top up your account with the required amount. The payment will be calculated on the DMCC portal account based on your selections. (None of the fees are refundable). The fees will comprise of the following: 1. Registration Fees; 2. License Fees; 3. Articles of Association (AOA) fees; 4. Establishment Card Fees; 5. Flexi Desk Fees (if applicable); 6. VAS Fees (if selected by applicant)
5

Prepare the relevant documents as per the requirements mentioned by your assigned BSE and arrange for a meeting with them or with the International Service Provider* for the document’s submission.

Once the above steps are completed, your application will proceed to the registration stage

STAGE 3 - LICENSING

Scenario 1: If the property type selected is Flexi Desk with no third-party approval required and the Share Capital is less than AED 500,000, the application will directly proceed to the license issuance (Stage 3 will not be applicable).

Scenario 2: For all other scenarios, the client will be required to submit documents based on the criteria selected.

Requirements (Scenario ‘2’)

1

Leased Property
2

Evidence of Property Ownership / DMCC Serviced Office Contract / Non DMCC Serviced Office Contract.
3

Evidence of Property Ownership

Process

1

Upload Third Party NOC - In case a third-party approval is required (applicable only for certain activities), please reach out to the relevant third-party authority to receive a No Objection Certificate. Upload the NOCs once received.
2

Upload Bank Letter – In case your share capital is more than AED 500,000, please reach out to your preferred bank with the introduction letter provided by DMCC to receive the bank deposit letter
3

Upload Property Documents – In case your selected property type is not a Flexi Desk, please arrange for the property documents and schedule a meeting with your assigned Business Setup Executive.

Licensing can take from 2 to 3 working days. Upon the completion of the Licensing stage, DMCC shall issue the following system generated documents:
• Company License.
• Attested DMCC Articles of Association (AOA).
• Share Certificate(s).
• Certificate of Registration.
• Flexi Desk Tenancy Contract if the selected property is Flexi Desk.

In case the applicant opted for any of the Temporary Solutions highlighted options in the previous steps, then the Original License, AoA, and Certificates can only be collected from DMCC upon receiving the previously required documents in original Companies at this point may proceed to apply for the employment visa online, if:
• The property leased is a Flexi Desk or a Serviced Office.
• The Certificate of Conformity (COC) or Annual Operational Fitness Certificate (AOFC) has been submitted to DMCC representative.

STAGE 4 – POST LICENSING

Within 1 month from the license issuance date, the below must be uploaded in the Enhanced Follow Up service request:

Requirements and Process

1

Bank Share Capital Deposit Letter or Bank Statement reflecting the deposited amount (stamped).
2

Sample Company Letterhead with stamp
3

Share Certificate(s)
4

Third Party Liability Insurance

Bank Share Capital Deposit Letter or Bank Statement reflecting the deposited amount (stamped) - If the share capital is below AED 500,000, it is required.

Sample Company Letterhead with stamp - Company’s Specimen Letterhead with the company’s stamp on it.

Share Certificate(s) - Original to be stamped.

Third Party Liability Insurance - If the license address is a physical office.

DMCC - Subsidiary

STAGE 1 - EXPRESSION OF INTEREST AND PRE – APPROVAL

Requirements

1

HR Signatory Appointment Letter
2

Passport Visa page and Emirates ID - front and back - for each (Consultant / POA / Shareholder / Director / Manager / Secretary)
3

Proof of residential address in country of residence for each (Shareholder / Director / Manager / Secretary).
4

Consultant’s Appointment Letter (Optional)
5

Power of Attorney (POA) (Optional)
6

Parent Company Documents

HR Signatory Appointment Letter
This is a system-generated letter that must be filled in and signed by the shareholders and uploaded.

Proof of residential address in country of residence for each (Shareholder / Director / Manager / Secretary)
Any of the below can be provided:
• Valid tenancy contract.
• Utility bill (not older than 6 months).
• Bank confirmation letter (not older than 6 months).
• Any official document issued by any authority in the country of residence (not
older than 6 months).

Consultant’s Appointment Letter (Optional)
This is mandatory only if a consultant is acting on behalf of the company.

Power of Attorney (POA) (Optional)
An attested POA will be required if any of the (Shareholder / Director / Manager / Secretary / Legal Representative) wishes to grant signing powers to others on their behalf. Original to be sighted by a DMCC representative or a DMCC International Service Provider

Parent Company Documents
Certificate of Registration.
Certificate of Incumbency (not older than 6 months).
Trade License of Parent Company.
Memorandum & Articles of Association (MOA) of the parent company.
(If documents are in any language other than English and Arabic, then, it must be legally translated into English).

Process

1

Fill up the online form - https://www.dmcc.ae/free-zone/application-form
2

Receive the portal credentials from email
3

Once you log in to the DMCC portal, you can either select the standard DMCC company setup option or the Prime Plus Package. Once selected, you will need to complete the full application, enter all the required information, upload the relevant documents, followed by the pre-approval payment and then submit the application.
4

Accept the Terms & Warranties mentioned on the online portal in order to continue using the DMCC portal. Please note that this document will need to be accepted once, and that is during the first portal login.
5

Click on “Proceed with Application” to start your company application.
6

Add Shareholders and Officers - Enter the Applicant details and select their relevant role in the company. An Applicant has to be assigned to one of the following roles (Shareholder / Consultant / Power of Attorney (POA)). Add all the shareholder(s) passports and personal details and mention the number of shares. Please note that once you select the roles for applicants and shareholders, further amendments are not allowed. In order to amend roles, you will need to delete the applicant or shareholder and re-enter. Make sure to enter the “Share Value”, “Save” and then proceed with “Next”.
7

Enter Ultimate Beneficial Owner (UBO) for the parent company.
8

Select Company Name, Bank & Financial Year – Propose three preferred company names. Choose the bank that you intend to open an account with and add the financial year dates. *You may refer to the ‘Company Name Reservation Rules and Guidelines’ for the restricted names list as per UAE rules.
9

Add Business Activities – Select your company business activity.
10

Select Value Added Services – Select add-on services for your company if needed
11

Review and Confirm Application – Review your company details that you have entered and confirm. Once this step is passed where the application is reviewed and confirmed, you will not be able to go back and make any changes or amendments.
12

Upload Required Documents – In this section, please upload the required documents. The required documents will depend on your application and information that have been filled into the application. Some of these documents will be system-generated documents.
13

Pay and Submit Application – Please top up your portal balance with the amount specified (fees are non-refundable), then make sure to submit the application. Company Status on the homepage will be updated to “Submitted” and an email notification will be sent to the applicant. *Payment can be made by credit card, bank transfer or at the DMCC cashier directly.
14

In case of any missing requirements or documents, the assigned BSE will be in touch with you within 12 working hours.

Pre-approval can take anywhere from 5 to 10 working days.
*This particular step could take longer in special circumstances.

An email notification will be sent to you, upon the completion of the Pre-Approval stage, DMCC would have provided the following:
• Company Name Reservation.
• Management and Compliance approval.
• Third Party Introductory Letter - In case a third-party approval is required (applicable only for certain activities), you will be issued an introductory letter addressed to the regulated authority for their approval.

The Pre-Approvals are valid for 60 days from date of issuance. Registration (Stage 2) must be completed before the expiry date of the pre-approval.

STAGE 2 - REGISTRATION

Requirements

1

Specimen signature form for each (Shareholder / Director / Manager / Secretary)
2

Passport and Visa page for each (Shareholder / Director / Manager / Secretary)
3

Board Resolution
4

Memorandum & Articles of Association (MOA)
5

Standard Terms & Warranties
6

Parent Company Documents

Specimen signature form for each (Shareholder / Director / Manager / Secretary)
Signed in the presence of a DMCC Executive or an International Service Provider* or notarized or verification through video call**

Passport and Visa page for each (Shareholder / Director / Manager / Secretary)
UAE residence is required (If applicable).
Original to be sighted by the DMCC Executive or an International Service Provider* or notarized or verification through video call**

Board Resolution
This is a system generated template to be signed in the presence of a DMCC Executive or an International Service Provider* or notarised and attested by the UAE Embassy or a Consulate in the country of origin or by any Arab Embassy if a UAE Embassy or Consulate is not available or verification
through video call**

Memorandum & Articles of Association (MOA)
This is a system generated document to be signed on each page in the presence of a DMCC Executive or an International Service Provider or notarized.

Standard Terms & Warranties
This is a system-generated document to be signed by any of the authorised signatories and uploaded on the portal.

Parent Company Documents
Certificate of Registration of the parent company.
Trade License of Parent Company (if parent company has a trade license).
Memorandum & Articles of Association (MOA) of the parent company.
Certificate of Incumbency issued by the Company Registrar (or a similar document showing the company’s authorised signatories). (If documents are in any language other than English and Arabic, then, it must be legally translated into English). To be notarised in Home Country. (And at least one of the parent company documents to be attested (preferably the Certificate of Incumbency) by the UAE Embassy or a Consulate in the country of origin or by any Arab Embassy if a UAE Embassy or Consulate is not available or provide scanned notarized copies, or copies verified by an International Service Provider, or Online verification through the Public Register if
applicable**

Process

1

Confirm Value Added Services and Financial Year – Please confirm your selected Value Added Services (VAS) and Financial Year.
2

Property Type – Please select from the dropdown menu your preferred property type.
3

Upload Third Party NOC – In case a third-party approval is required (applicable only for certain activities), please reach out to the relevant third-party authority to receive a No Objection Certificate (NOC). Upload the NOCs once received.
4

Payment – Top up your account with the required amount. The payment will be calculated on the DMCC portal account based on your selections. (None of the fees are refundable). The fees will comprise of the following: 1. Registration Fees. 2. License Fees. 3. Articles of Association (AOA) fees. 4. Establishment Card Fees. 5. Flexi Desk Fees (if applicable). 6. VAS Fees (if selected by applicant).
5

Prepare the relevant documents as per the requirements mentioned by your assigned BSE and arrange for a meeting with them or with the International Service Provider* for the document’s submission.

Once the above steps are completed, your application will proceed to the registration stage.

STAGE 3 - LICENSING

Scenario 2: For all other scenarios, the client will be required to submit documents based on the criteria selected.

Requirements

1

Leased Property
2

Evidence of Property Ownership / DMCC Serviced Office Contract / Non DMCC Serviced Office Contract
3

Certificate of Conformity (COC) issued by Concordia (Fit-out Approval Company)

** The highlighted options are classified as Temporary Solutions that will be available for a limited period until further notice by DMCC.

Process

1

Upload Third Party NOC - In case a third-party approval is required (applicable only for certain activities), please reach out to the relevant third-party authority to receive a No Objection Certificate. Upload the NOCs once received.
2

Upload Bank Letter – In case your share capital is more than AED 500,000, please reach out to your preferred bank with the introduction letter provided by DMCC to receive the bank deposit letter
3

Upload Property Documents – In case your selected property type is not a Flexi Desk, please arrange for the property documents and schedule a meeting with your assigned Business Setup Executive.

Licensing can take from 2 to 3 working days. Upon the completion of the Licensing stage, DMCC shall issue the following system generated documents:
• Company License.
• Attested Articles of Association (MOA).
• Share Certificate(s).
• Certificate of Registration.
• Flexi Desk Tenancy Contract; if selected property is Flexi Desk.

In case the applicant opted for any of the Temporary Solutions highlighted options in the previous steps, then the Original License, AoA, Certificates and Original parent company documents can only be collected from DMCC upon receiving the previously required documents in original Companies at this point, may proceed to apply for the employment visa online, if:
• The property leased is a Flexi Desk or a Serviced Office.
• The Certificate of Conformity (COC) or Annual Operational Fitness Certificate (AOFC) has been submitted to the DMCC representative.

STAGE 4 – POST LICENSING

Within 1 month from the license issuance date, the below must be uploaded in the Enhanced Follow Up service request:

1

Bank Share Capital Deposit Letter or Bank Statement reflecting the deposited amount (stamped).
2

Sample Company Letterhead with stamp
3

Share Certificate(s)
4

Third Party Liability Insurance

Bank Share Capital Deposit Letter or Bank Statement reflecting the deposited amount (stamped)
If the share capital is below AED 500,000, it is required.

Sample Company Letterhead with stamp
Company’s Specimen Letterhead with the company’s stamp on it.

Share Certificate(s)
Original to be stamped.

Third Party Liability Insurance
If the license address is a Physical Office.

IFZA

Location:

International Free Zone Authority, Fujairah, (U.A.E.)

Proposed activity:

Trading/Service/Consultancy activities can be carried out in IFZA.

License available:

IFZA Dubai offers license options and business activities to effectively serve a wide number of your requirements, whether you’re a small local venture or a large international business.

IFZA Dubai also gives the unique flexibility to combine Professional, Commercial and Industrial Business Activities under one License.

PROFESSIONAL LICENSE

For businesses providing professional consultancy and multiple types of services, for example technical, lifestyle and similar types of services.

COMMERCIAL LICENSE

Authorizes the import, export, distribution & storage of specified items.

INDUSTRIAL LICENSE

(AVAILABLE UPON REQUEST)

Allows the import of raw material, manufacture, process, packaging, and export of specified products

BRANCH

Foreign incorporated companies may also register a branch at IFZA Dubai. The activity of the proposed branch needs to correspond to the activity conducted by the parent company.

Type of entities:

Limited Liability Company and Branch

Shareholder:

Shareholder for International Free Zone Authority (IFZA) Company can be Individuals or Corporate entity (maximum 10)

Director:

Individuals only (Minimum one. Shareholder can also be Director)

Share capital:

No minimum share capital is required for IFZA Company Setup

Do note that shares are deemed to be issued on company incorporation irrespective of whether share capital is deposited in bank pre or post incorporation.

Audit:

Audit report is not required to be filed with IFZA

Requirements

1

License Application Form (including Ultimate Beneficial Ownership information)
2

Passport Copy
3

Digital Passport Photo
4

Emirates ID and Visa copy for UAE residents

Process

1

Submission of requirements to Authority. Send an email to [email protected]; [email protected] ; [email protected] ; [email protected]
2

Authority processing: Upon receiving the documents, IFZA will register shareholders’ documents on the registration portal. Once approved, the Authority will issue 2 E-legal forms, to be signed prior to issuance of incorporation documents.
3

A soft copy is sent via email with the original License available for collection from IFZA office upon request.

AFZ

Business Ownership Categories in AFZ

FREEZONE ESTABLISHMENT (FZE)
Companies obtaining a license under this category will enjoy the status of an entirely independent corporate entity.
BRANCH OF A LOCAL COMPANY
Free Zone Companies holding a valid license from any other UAE licensing authority are eligible for this license.
BRANCH OF A FOREIGN COMPANY
Licenses under this category are issued to companies established outside the UAE. The ownership of the company will be 100% foreign. However, sales can be made through a UAE registered agent or distributor only. The activity may be commercial, industrial/manufacture or services.
FREEZONE COMPANY (FZC)
Corporate individuals forming a company shall be granted a license under this category.

Activity can be industrial/manufacture, commercial or services.

License Types In Ajman Free Zone

Trading License - can be divided in following, as per the number of activity you include in trading license.

Single Activity Trade license (One activity)
Two Activity Trade license (Two activities)
Three Activity Trade license (Three activities)
General Trading license (included all activity, except few comes in restricted category.)

Service License - includes all services like saloon, consultancy, management and advertising etc.

Freelancer License - This License has a wide range of Business activity. Therefore, Freelancer License is suitable for individual to work in a legal way.

E-Commerce License - specific to companies carrying out business in electronic trading activities, allowing businesses to leverage the growth potential of e-commerce across B2C and B2B opportunities. Business setup for a wide array of activities specified in the license clause (check the list of activities)

LIST OF ACTIVITIES INCLUDED IN THE E-COMMERCE PACKAGE:

Industrial Equipment E-Trading
F&B E-Trading
Fashion Retail E-Trading
Home, Office & Personal Utilities E-Trading
Jewellery & Precious Stones E-Trading
Automotive E-Trading
Media Entertainment E-Trading
Events Ticketing E-Trading

Requirements - FREEZONE ESTABLISHMENT (FZE)

1

Passport copy – valid for at least 6 months
2

Colored photograph
3

No Objection Letter from sponsor if the applicant is a resident of UAE
4

Visa copy or UID

Requirements - BRANCH OF A LOCAL COMPANY

1

Passport copy of the company manager – valid for at least 6 months
2

Colored photograph of the company manager
3

Visa copy or UID of company manager
4

Trade License copy
5

MOA Copy
6

Board Resolution copy

Requirements - BRANCH OF A FOREIGN COMPANY

1

Passport copy of company manager – valid for at least 6 months
2

Colored photograph of company manager
3

Visa copy of company manager
4

Trade License copy
5

MOA Copy
6

Board Resolution copy

Requirements - FREEZONE COMPANY (FZC)

1

Passport copy for each partner – valid for at least 6 months
2

Colored photograph of each partner
3

No Objection Letter from sponsor if the applicant is a resident of UAE
4

Visa copy or UID for each partner.

Process

1

Submission of Requirements to the authority. Send via email to [email protected]
2

Payment
3

Authority Processing
4

Issuance of Registration and License
5

Issuance of portal credentials via email

DED (Mainland)

APPLICATION GUIDELINE FOR LIMITED LIABILITY COMPANY, CIVIL COMPANY & SOLE ESTABLISHMENT

This page provides applicants guidelines on the submission of the application's requirements to avoid inconveniences. This guideline is not necessary to include with the application.

All applications should have complete information/documentation. Failure to comply with the requirements at any stage could result in the cancellation of the application in the light of both the Authority and the Emirate laws under the general umbrella of the UAE's laws. Following the decrees of the Authority, those incomplete information/documentation will be returned or will not be accepted until all the requirements are fulfilled.

At any stage, the Authority has the right to request additional documents of the application process to facilitate the registration and approval.

Refund of fee is not allowed throughout the application process, or the terms and conditions of the refund guidelines may apply as per the terms and conditions of the Authority.

Requirements (Individual Shareholder)

1

Visa Page (if resident)
2

NOC from current employer
3

Passport Copy
4

Proof of address of Shareholders

Visa Page (if resident) - Scanned clear copy, colored
NOC from current employer - Original Copy
Passport Copy - Scanned clear copy, uncut with full border. Please see the guidelines below.
Proof of address of Shareholders - Any (i.e. Utility bill, bank statements, driving license)

Requirements - Corporate Shareholder

1

Board Resolution
2

Trade License
3

Memorandum of Association
4

Certificate of Incumbency
5

Share Certificate of the Shareholding Company
6

Passport copy of the UBO
7

Passport copy of the Manager
8

Visa Page of the Manager (if UAE resident)
9

Proof of address of the Manager
10

Proof of address of the Company

Board Resolution - Original Copy, Attested
Trade License - Scanned Clear Copy, Attested
Memorandum of Association - Scanned Clear Copy, Attested
Certificate of Incumbency - Scanned Clear Copy, Attested
Share Certificate of the Shareholding Company - Scanned Clear Copy, Attested
Passport copy of the UBO - Scanned clear copy, Colored
Passport copy of the Manager - Scanned clear copy, Colored
Visa Page of the Manager (if UAE resident) - Scanned clear copy, Colored
Proof of address of the Manager - Scanned clear copy, Colored
Proof of address of the Company - Scanned clear copy, Colored

**A third-party provider may require more requirements

Passport Size Photo Guidelines:

White Background
Teeth should not be visible
Light colored shirts are not allowed
Jewelry and eyeglasses not allowed
No handwritten marks allowed on the photos
Must be in high resolution

Passport Copy Guidelines:

Colored and clear full page of the passport
Passport should be valid for a minimum of 7 months
Amendment/modification page should be included (if applicable)
Additional remarks for below nationalities:

India - First and last page copy
Pakistan - First and second-page copy
Sri Lanka - First and fourth-page copy
US - First and special comment page copy
Nepal - First and last page copy

Process

1

Review and prepare documents submitted by the client.
2

Send three (3) Trade Name options to the Authority for approval.
3

The Authority will review the submitted Trade Names. The Authority will notify and grant Name Reservation Certificate to the client or the third party provider if (1) name matches the criteria.
4

Initial approval of Trade Name from the Authority
5

Submit application together with the complete documentation and payment to the Authority.
6

The Authority will review the documents once completed and payment received.
7

Submit the tenancy contract
8

Attend the court for MOA / LSA Signing
9

Submit the license application and required documents and payment to the authority
10

Once payment is received by the Authority, they will proceed in reviewing the documents submitted. Applications received with incomplete information or documents may affect the process.
11

The Authority will notify that the application has been approved.
12

Trade License Issuance
13

Memorandum of Association / Local Service Agreement Issuance
14

The final step is to become a member of the Abu Dhabi Chamber of Commerce and Industry by filing an application along with copies of the office lease agreement, a commercial license obtained from DED.

DSOA

License Types available in Dubai Silicon Oasis – DSO?

Companies looking to set up within DSO can choose from three types of licenses, which can be selected according to the company’s operational requirements. Please note, that branch entities are only entitled to conduct an activity within the parent company’s activities. Below is the list of operating licenses offered by Dubai Silicon Oasis:

Service License: This allows the registered entity to carry out only specified services.

Trade License: This allows the registered entity to practice activities which are related to import, export, and distribution of items and goods as specified in the license.

Industrial License: This allows the registered entity to import raw material, manufacture, and process, assemble, package and export the finished product.

Business Operation Permit (BOP): This is a special permit for companies operating in the administrative zone of DSOA (areas owned by private developers) using a license issued by Dubai Economic Department (DED). This license is issued based on the license issued by Dubai Economic Department. No share capital is required for this type of license.

Company Types:

Branch

Any established company, whether in the UAE or abroad, can register its branch in DSO. The stated business activity that will be conducted in DSO must be identical to the activity conducted by the parent company.

Free zone Establishment (FZE)

An FZE is a legal entity incorporated/registered by a single shareholder. The shareholder can either be an individual or a non-individual/corporate.

Free zone Company (FZCO)

An FZCO is a legal entity incorporated/registered with a minimum of two shareholders. Shareholders can be either individuals or non-individuals/corporate.

Requirements

1

Online Application form at https://www.dsoa.ae/apply-now
2

Power of Attorney - Required only in case of signing on behalf of the founder(s)
3

Project Summary Letter
4

Shareholder‘s (FZE & FZCO) & Manager passport copy
5

Copy of Memorandum & Articles of Association and Certificate of Incorporation (Branch & Non-Individual Shareholder)
6

Trade Licence of the mother company or shareholder (applicable for local companies only)
7

Unit Title Deed
8

Office Tenancy Contract (required after initial approval and prior to registration)
9

Manager's passport copy
10

Copy of DED-Dubai Economic Development Trade Licence
11

Copy of the Unit Title Deed (issued by the Land Department under the unit's owner name)

Process

1

Register on DSOA’s Customer Portal to submit application (https://www.dsoa.ae/apply-now)
2

Upon approval make payment
3

Sign and submit tenancy contract to a DSOA officer
4

DSOA: Review & approval
5

DSOA: Legal document prepared by DSOA for client’s approval
6

DSOA: E-license issued and uploaded on DSOA’s customer portal

Step 4: Handover to Success Management

Handover the deal to the success management team.

Send the introductory email of success management to the client

Step 5: Update details and activities to Pipedrive and Box

1

Supply all necessary information in the Pipedrive
2

Move the deal to renewals Pipeline
3

Upload documents to Box

Pipedrive Information to fill up

File Number
Handover Recieved Date
Initital Approval Completion Date
Initial Approval Start Date
Lic App Payment Date
Lic App Completion Date
Lic App Signed Rec Docs Date
Lic App Start Date
Lic Issue Date
Lic Renewal Date
Special Approval Required
Incorporation Date

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