With this in mind, a good onboarding process is priceless, especially when standardized, perfected and implemented efficiently.
Our checklist software, Process Street, aims to help businesses create and run recurring processes like onboarding.
Assign this checklist to yourself, the new hire's mentor and the hiring manager to get a piece-by-piece detailed overview on progress.
Before first day:
Learn more about employee onboarding with Process Street.
Record basic information
Before the onboarding process can begin, you’re required to prepare any necessary paperwork and information before your new hire’s first day. You can start preparing this paperwork by recording the following information in the form field below
When hiring a new employee you need to remember the basics - all forms must be intact and passed on to the HR department. Save copies of these vital forms using the form fields below.
If you require some examples of the necessary forms, see below.
You can also edit what paperwork you want to upload during this onboarding process by adding the workflow to your library and clicking 'Edit.'
Will be submitted for approval:
Will be submitted
Send a welcome email
Send an email welcoming the new employee and reminding them of the state date that was selected upon accepting the offer.
Inform the rest of the team
Send an email to your existing team to inform them of the new hire.
These are tasks that should be completed within the employee’s first week of employment.
Prepare a list of other staff and their responsibilities
Next up in the restaurant employee onboarding checklist, you need to get the employee up to speed on who everyone they'll be working with is.
Record the details of these people with the form fields below - feel free to add more if necessary.
Aim to include bios and job titles to help the new hire familiarize them with who they'll be supervised by and reporting to.
You can add more contact form fields by clicking the 'Edit' button in this workflow.
Discuss the list of responsibilities and objectives
Arrange a meeting with the new hire using Google Calendar, and go over the job description, discussing and expanding on any unclear areas. Record the date and time of this meeting with the form field below.
By the end of the meeting, your new hire should be clear on their responsibilities and goals, and you should be clear on their understanding of your expectations.
Assign a mentor
A mentor (an established employee who is familiar with how your restaurant operates) should be assigned to the new hire so they can shadow and learn from them. Record this mentor in the form field below.
"Shadowing is an interpersonal form of demonstration. The method involves trainees following around a mentor while the mentor performs his regular job duties. This gives the trainee a feel for the job before she attempts to perform her responsibilities. They also can observe how seasoned employees handle a variety of real-life scenarios."
On their first day, you need to ensure that the new hire is familiar with the layout of your restaurant. To this end, make sure that the new hire is familiar with all items of the sub-checklist below
Table numbers and areas
First aid areas
[CONDITIONAL] Link employee handbook
An employee handbook is an excellent way to help your new hire understand your company culture and the relevant information for their role.
If you have a handbook, you can include it into Pages and provide the link in this workflow to help provide the new employee with easy access.
[CONDITIONAL] Read the employee handbook
Once you've read through each of the employee handbook sections outlined below, you can tick it off.
Time off policy
Pay and promotions
Give guidance on recommendations and up-selling
Next up, you need to give guidance to the new hire on recommendations and up-selling.
The waiting staff should be able to interpret the menu, explain what items taste like, and recommend dishes that go together. They should learn the 'popular choices', whether these are dishes you want to sell or dishes that are actually popular.
If your menu has food with obscure ingredients, it's essential the waiting staff is well informed as to what it is, or other more common names.
For more guidance on restaurant upselling, check out this guide.
This is where the mentor can give feedback about the new hire's performance.
Will be submitted for approval:
Feedback on shadowing
Will be submitted
These task should be completed within the new hire’s first month of employment.
At this point in the onboarding process, you should take an in-depth look into your new hire's performance. Consider the following form fields and record your responses in the appropriate field.
Schedule a performance review meeting
Based on your private notes you made in the last task, draft a meeting agenda and schedule a good time for your new hire to discuss how they think their first week has been. Record the date of the meeting and a copy of the agenda with the form fields below.
Below are some tips for what to assess the new hire on, and what to base the meeting off of.
Basic workplace responsibilities
Overall ability to take clear direction
Familiarity with the menu
Want to personalise your performance guidelines and OKRs for your specific restaurant? Pages is the perfect place to do this. Take a look now!
Consider any improvements
The restaurant employee onboarding process is one that cannot always be generalized since each business has a different way of doing things.
Using this guide as a template, expand upon it by adding it to your Process Street account and editing the tasks/descriptions as you feel fit.
Take into consideration how you've onboarded hires in the past, and any successes/failures you might have had.
From that basis, you can start to form your own restaurant's standard operating procedure for onboarding new hires and become a more productive, efficient operation. Pages is a great place to do this!