Book hotel

Book a hotel  - for any event

  • 1
    Confirm dates & location
  • 2
    Confirm dates a second time
  • 3
    Check rates in hotel.com VS directly with the hotel.

Confirm cost per night and room options

  • 1
    Send an email with detailed descriptions for rooms and cost per night
  • 2
    Get approval for booking
  • 3
    Book using the company credit card

Send confirmation once booking is finalized

  • 1
    Send all confirmation emails to management
  • 2
    Print a copy for your records
  • 3
    Make sure to check what the cancellation policy is for booking

Register Attendees

Before registering attendees confirm and double-confirm the names and spelling of the attendees. 

  • 1
    Confirm Attendees
  • 2
    Register Attendees
  • 3
    Email all confirmations and instructions related to the event
  • 4
    Print all confirmations related to the event for your records

Optimize Sponsor Profile

Confirm sponsorship level and make the appropriate arrangements to optimize

  • 1
    Complete all tasks regarding Sponsorship

Plan marketing strategy

If event allows for collateral material to be used plan for it in advance.

  • 1
    Send material to production
  • 2
    Plan a video strategy
  • 3
    Confirm recipients

Set up for success

Confirm all hotel and flight information (one week prior to arriving)

  • 1
    Re-send all confirmations regarding hotels / flights / registrations
  • 2
    Download App
  • 3
    Facilitate event schedule

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