1. Program Tasks – August

Document and Post Fall Session Information - All

Update Staff News in Jackrabbit - BJ

Review and Update Fall Session Level Criteria

Update Program Flyer (Weekly) - MW

Prepare and Distribute Fall Session System - MW

Prepare Weekly Blog Content for the Fall Session - All

Prepare Pool Maps & Room Assignments for the Fall Session - All

Prepare Deck Supervisor Binder for the Fall Session - BJ

Facebook Reminders - KAG

Update Wordpress - KAG

Update Skills / Levels in Jackrabbit- MW

Add Skills to Classes in Jackrabbit - MW and KAG

Update Ribbon Boxes for the Spring Session - BJ

Labor Day Weekend Closure - All

Update / Edit Email Templates in Jackrabbit - KAG

Create and Schedule Fall Session Welcome Emails - MW

Create and Schedule Fall Session Instructor Emails - MW

Schedule Swim and Gym Wrap Up Meeting - KLC

Inventory - KLC & BJ

Certifications - MW

Things to Prepare Weekly - All

Post Make Up Swim Reminders on the Staff Facebook Page - KLC

Post Birthday Party Reminders on the Staff Facebook Page - KLC

Post Lifeguard Class Reminders on the Staff Facebook Page - KAG

Document and Post Fall Session Information - All

Include a week by week breakdown and note the following

Closures for holidays, etc.
Priority Registration / Open Registration
All Staff Meetings / Trainings

Update Staff News in Jackrabbit - BJ

Watch this video for directions on how to edit Staff News in Jackrabbit.

Review and Update Fall Session Level Criteria

Review checklists with the Program Team. Revise / Update any necessary content. Distribute PDF's to all Program Team Members

Update Program Flyer (Weekly) - MW

Prepare and Distribute Fall Session System - MW

Prepare Session Systems and distribute to the Program Team

Consider the Following:

The Session Dates
The Session Weeks
Closures
Skill Weeks
Goggle Free Weeks
Safety Weeks
Canoe and Slide Weeks
Evaluation Weeks
The Final Week

Prepare Weekly Blog Content for the Fall Session - All

Prepare Pool Maps & Room Assignments for the Fall Session - All

Watch this video for a tip on how to best view the rooms in Jackrabbit.

Prepare Deck Supervisor Binder for the Fall Session - BJ

Facebook Reminders - KAG

1

Summers Session Ends
2

Fall Session Begins
3

It's Not To Late to Register
4

Labor Day Closure

Update WordPress - KAG

1

Remove all Summer Session Data
2

Update the Fall Schedule Post
3

Ensure Fall Session Data / Pricing is Accurate

Update Skills / Levels in Jackrabbit- MW

Watch this Video for Directions on How to Add a New Skill

Watch this Video for directions on How to Review Existing Skills in Jackrabbit

Add Skills to Classes in Jackrabbit - MW and KAG

Watch this video for directions on How to Add Skills to Classes.

Update Ribbon Boxes for the Spring Session - BJ

Visit the Blog at: https://littleflippersinstructors.org/level-criteria/ for the most up to date info on the Ribbons / Level Criteria!

Labor Day Weekend Closure - All

1

Post on the Facebook Business Pages
2

Edit in WordPress to display the Website Pop Up
3

Send customers a reminder email through Jackrabbit
4

Post on the Facebook Staff Pages

Update / Edit Email Templates in Jackrabbit - KAG

Create and Schedule Fall Session Welcome Emails - MW

Utilize the Jackrabbit Template (008) as a reference and be sure that the following NEW information is accurate:

Template Name (Create a Separate Template for Each Day of the Week)
Subject Line
Overall Message
Closing Info (Phone Number, Email Address)
Logo Pic

Schedule to Send One Week Before the Students First Class.

Create and Schedule Fall Session Instructor Emails - MW

Utilize the Jackrabbit Template (001) as a reference and be sure that the following NEW information is accurate:

Template Name (Create a Separate Template for Each Instructor)
Subject Line
Overall Message
Instructor Pic and Email Address
Closing Info (Phone Number, Email Address)
Logo Pic

Schedule to Send on Week 2 of the Fall Session

Schedule Swim and Gym Wrap Up Meeting - KLC

1

Decide on who should attend
2

Create the Agenda
3

Set a Date
4

Notify attendees

Inventory - KLC & BJ

1

Ribbons / Swim Team Prep Medals
2

Uniforms
3

Props / Equipment

Certifications - MW

1

Update Spreadsheet
2

Print / Copy Certifications
3

Notify Program Director of any staff expiring this month

Things to Prepare Weekly - All

1

Google Drive; Room Assignments / Maintenance
2

Blog Post; Deck Meeting / Lobby Announcement Content
3

Program Flyers
4

Managers Meeting Notes
5

Program Meeting Notes

Post Make Up Swim Reminders on the Staff Facebook Page - KLC

Post Birthday Party Reminders on the Staff Facebook Page - KLC

Post Lifeguard Class Reminders on the Staff Facebook Page - KAG

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