Adding Coffee and Accessories to Site (TC)

Unfortunately we cannot duplicate products in Woocommerce and so we always start off with a blank/empty product page. There are a few ways that you can do this.

You can either, click into the Products tab on the left hand side and then click 'Add Product'

You can click into the Products tab and click the 'Add Product' button which is located at the top of the page

Or, if you're already in a product page, you can click the 'Add Product' button at the top of page like the example above.

Once you have done one of these 3 options your page should look like this:

You are now ready to add your first product.

For this section we'll be creating a new coffee product. This one is a little more complex than a accessory product page as a coffee is a variable product whereas an accessory is a simply product.

Firstly, you need to add the relevant information starting off with the product name which sits in the first box at the top of the page.

A coffee product should always have the Country first, a hyphen and then the name of the coffee.

You then need to copy the coffee description from the Roasters page

And paste this into the large section beneath the coffee title.

After this has been done, scroll down and you'll see a 'Product Short Description' box. For the time being we will just use the tasting notes of the coffee.

You will find the tasting notes either on the Roaster's page or in the description that you copied from their site.

You now have completed this section.

A variable product is an adult product that has child products within it. Coffee is a variable product because not only do you have the main product, but you always have variants of that product. In this case the variants are the weights and grind sizes.

To start with, you need to change the Product Data from Simple product to variable

This will now change the product page and you should be looking at a screen that looks like this:

Coffee isn't a taxed product and so the Tax status needs to be set to 'None' with a Tax class of 'Zero rate'

Now we need to go to the inventory tab. This is located on the left hand side within the Product Data section

As this is a variable product most of this section can be left alone. The Cost of Good is set against each child product and we don't manage stock for coffee so these can all be left blank.

The only part that needs filling in is the SKU. The SKU will always be (for every product, accessory and coffee) the name of the brand/roaster first and then the title of product and where you would usually leave a space, we replace this with a hyphen.

As this is a coffee by Footprint Coffee Roasters and the coffee is "Ethiopia - Santa Lucia" the SKU will look like this:

This section is now complete. Please navigate to the Shipping tab.

Similar to the Inventory section, most of the fields in Shipping can be left blank as these are areas that we cover when we add the variable products. The only part that needs filling in is the Shipping class category which is at the bottom of the Product Data field.

Click on the drop down box and change the Shipping class from 'No Shipping Class' to 'Coffee'

Now you need to navigate to the Attributes tab which is the second section down from the Shipping tab. We always leave 'Linked Products' empty.

Once you have opened the Attributes tab, your page should now look like this:

You'll see the drop down box at the top of this section that says 'Custom product attribute'. By clicking on this you'll be shown a list of all attributes.

Start off by selecting the Weight option and click 'add'. Once the weight attribute has appeared go back into the drop down menu and select the 'Grind Size' option and click 'add'. Your page should now look like this:

It is important that these 2 attributes are selected in that order as this is how it will appear on the product page once the coffee is live on the site.

Now that has been done you need to add the other attributes to this section. These can be added in whatever order you like as these are for customer information and not variations. The attributes that you need to add are:

• Brewing Methods
• Country of Origin
• Decaf
• Flavours
• Manufacturer
• Process

Once these have been added you should be left with quite a long list of attributes. It should look something like this:

(please note: I have zoomed the screen out so that you can see the list. To see your list of attributes you will need to scroll down)

For the Weight and Grind Size attributes you will need to untick the box where it says 'Visible on the product page' and select the 'Used for variations' box. All the other attributes can be left as they are.

You now need to add the 'Values' for the weight you need to add the weights that the roasters sell their coffee in. Most of the time this will be 250g and 1kg bags but you will need to double check this either by contacting the roaster or checking on their site. To add the weights simply start to type them in the Values box and select the weight once it appears.

For the grind sizes you will need to add Whole Bean, Coarse, Medium and Fine. Do this in the same format as mentioned above. You will also need to double check with our Roasters that they cover all grind sizes (not all of them do!)

The Weight and Grind Size section is now complete and should look like this:

For Brewing Methods you can simply press the 'Select all' button which sits underneath the Values box. If you can see a tag that says  'Brew With>14' please remove this one by clicking the small 'x' to the left of the tab.

The Country Of Origin section will be where the coffee is from. In this case it's from Ethiopia so as I start to type this in a drop down box appears and I can select 'Ethiopia' from the list.

If at any time you're adding something to the Value box which doesn't exist you can add it easily by hitting the 'Add New' button. This will create a new window where you need to add the new value. Once you have added the value hit 'ok' and it'll appear in the value box. You should only need to use this for the Country Of Origin, Flavours, Manufacturers and Process sections.

Next you need to say whether the coffee is Decaf or not. If you're unsure check on the Roasters site. This is a simple yes or no answer.

Now you need to add the Flavours. This should be relatively easy if you have already found the flavours for the coffee when using it as the short product description. If you cannot find a flavour when typing it into the value box you'll need to add it as a new flavour by using the steps above. It should look something like this:

Adding the manufacturer is easy. In this case the Manufacturer is the Roasters name. Like mentioned before, if you're adding a new Roaster you may need to add them as a new value.

The last attribute is the process. The majority of the processes should be listed within this attribute but there may be the odd one that hasn't yet been used. If this is the case then you'll need to add a new process following the system mentioned before.

The 'process' is the way in which the coffee has been harvested. For example some coffee is Washed and other coffee has been Mountain Water Processed. In this case, the coffee that I'm adding now has been Co2 Decaffeinated, so I'll select that attribute from the drop down list.

Once all the attributes have been assigned values, you can then click the 'Save Attributes' button a the bottom. When it has been saved, navigate to the Variations tab located in the column on the left.

Your page should now look like this:

Click the drop down box that says 'Add Variations' and select the 'create variations from all attributes' option and press Go.

You will have 2 pop up boxes appear one after the other. Press the 'ok' button for both of these.

Your page should now look like this:

This is the most important part. Within each of these variations you need to add a retail price, individual SKU and cost price. You will get the cost price from the roaster by emailing them and asking for an up to date price list, the retail price can be taken from their site and the SKU is copied from the 'Inventory' section but tweaked slightly for each variant.

Click into the blank space at the end of the drop down box in the first variation. The variation will open and your page should look like this:

The SKU needs to be copy and pasted from the Inventory section into the SKU section of the variable product. You then need to add a hyphen to the end, add the grind size, add another hyphen and then add the weight of the coffee in grams. Here is how it should look:

Next you need to add the regular price and the weight in grams.

Check to make sure that the Shipping Class and Tax Class are set to 'Same as Parent'

And scroll down to the Cost of Good section. In this box you need to enter the whole sale price for the coffee.

When those sections have been filled in you need to do the same for the rest of the variations. Make sure to change the SKU's for every variation by changing the grind sizes and then once you've done the 1kg products you'll need to move onto to the 250g products. Make sure you change the weight on the SKU's to 250g instead of 1000g.

Once all variations have been added with the SKU, weight, retail and cost price filled in you can now click the 'Save Changes' button.

Once this has been saved, we are now done with this section.

We now need to assign this product to a category.

On the right hand side of the page you'll see a section titled 'Product Categories'

As this product is a coffee you'll need to scroll down until you see the word 'Coffee' and then place a tick in the box to the left of it.

You'll then need to add the coffee to a subcategory. This is the Roaster's page. The coffee I am adding is for Footprint and so I'll place a tick in the box to the left of Footprint Coffee.

When adding the product to the subcategory, you'll see that the first category has gone bold and it has the word 'Primary' next to it and the subcategory now has 'Make primary' underneath it.

'Primary' needs to be changed to the subcategory. To do this, you simply need to press the 'Make primary' button.

Once you have done this, you'll see that the subcategory now has Primary written next to it and has been highlighted in a bold text.

For coffee products we tend to only add the one image. If you would like to know how to add multiple images then please see the slide titled "Adding Multiple Images to a Product"

To add an image to a product you'll need to find the image first.

Head over to the roasters site, find the coffee that you're adding, right click the image and save it in a relevant folder.

The image needs to be bigger than 500 x 500. Any smaller then the site won't use it.

If the images on the Roasters site are smaller than 500 x 500 then you'll need to email the Roaster and ask them for larger images.

Once you have your image saved and ready to upload you need to go to the page that you're using to add the coffee and make sure you're at the very top of the page.

On the right hand side you'll see a 'Product Image' section.

Click on the Set Product Image link and a new window will appear.

You'll see something slightly different in terms of images but it should look like this:

In the top left corner of this window you'll see a 'Upload Files' tab. Click this and the window will change

Click on the 'Select Files' button in the middle of the page and another window will open up. This is where you'll need to navigate to the folder where you have saved the coffee image. Select the image and click Open.

You'll then be taken back to the 'Media Library' tab where the image will upload.

When your image has been selected, it'll appear in a box on the right hand side

If everything here looks okay then click the 'set product image' button.

You may need to wait a minute or two for the image to download but once it has your screen should look like this:

This step is now complete.

To publish the new product you need to navigate the page to find the 'Publish' section. This will be down the right hand side of the page.

Simply click the blue 'Publish' button at the bottom of this section. Once the page has refreshed you have successfully added a new coffee product to the site.

Now you need to check that the product looks okay, reads okay and that the grind sizes and weights are working. To do this you need to open up www.coffeetastingclub.com and navigate to the page where you added the product. In this case mine is the Footprint Coffee page.

I can clearly see from this page that my coffee has been added successfully. You may need to scroll down a little or even go onto the next page to find your new product.

Although I can see that it has been added successfully I need to make sure that the RRP, description, weight and grind size are correct.

To do this you need to open up the new product by clicking on it. This will open a new page.

Have a quick play around with the grind sizes and weights to make sure that the pricing is working correctly.

If everything is working correctly you have now successfully added your coffee product.

What to do next...

We need to make sure that we aren't using duplicated content on our site and so we'll need new descriptions writing for our products.

You need to open up Google Drive > Clients > Coffee Tasting Club and scroll down to the bottom until you reach files that aren't in folders.

You are looking for a Google Doc titled 'CTC - New Products'

Open this spread sheet and navigate to the tab titled 'Coffee' which sits at the bottom of the document.

Scroll down until you've reached the first line in the sheet that doesn't have any information in it. Here is where you'll add the new coffee so it's ready for a description.

The first field is for the name of the coffee, the second field is for the Roaster's name and the third field is for the URL for the new coffee. As an example of this, see the screen shot below:

The adding of this coffee product is now complete.