Introduction to Teacher Job Description Checklist:

Teacher Job Description Checklist - Process Street

This Process Street Teacher Job Description Checklist has been designed to guide administrative staff at a school, college, or other educational establishments through the process of advertising for a teaching position. 

The checklist is flexible to allow for your needs and requirements to guide the process. 

As with all Process Street checklists, this template is fully editable and you can add or remove steps in the process as you wish.

The template in Process Street acts as structure from which you can run checklists; instances of each template. This means that changes to the standardized template will result in changes for future runs of the checklist.  

All data entered into each checklist is stored in a table format in the Template Overview tab. This shows each checklist which has been run along with the metadata for each checklist plus all information which has been entered into the form fields.

You can assign whole checklists to one person or assign different aspects of each checklist to different people. You can do the latter with our Task Assignment feature. This helps you manage workflows and involve multiple people in complex processes or use cases where approval may be required. 

To assist further in facilitating approvals, we also have Stop Tasks which stop the process user from continuing until a particular task has been completed. This helps in promoting process adherence and improving accountability

You can also make use of Process Street's inbuilt automation features like conditional logic, variables, and checklist run links. Or connect Process Street with the third party automation tool Zapier. 

This Teacher Job Description Checklist will walk through the steps of the process from determining the scope of the role to be filled to beginning an interview process

The process contains certain suggestions and tips as you navigate through along with sample form fields where you can enter data. 

Record checklist details

Use the form fields below to enter information relevant to this checklist for your records. 

Determine the specific role and its scope

In order to make sure you hire the right person, it is important to have a clear idea of what the role will encompass. 

It may also be useful to picture the skills and qualities you would want to find in the perfect hire. CEO of Bridgewater Associates Ray Dalio recommends this approach when beginning any hiring process

Use the form fields below to bullet point a description of the role, plus the qualities you are looking for in a candidate. 

What are the qualities of a good teacher? - Alliance4Ed
What makes a good teacher great? | Azul Terronez | TEDxSantoDomingo

Assess extra skills the organization could benefit from

We all know teachers do so much more than teach a single subject. Teachers contribute to the broader school community and bring their varied life experience into the lives of the children they work with. 

This could be sporting, musical, theatrical, or so much more. 

Use the space below to note down any skills or positive qualities which you think your institution would benefit from adding to its community. 

Select a minimum of 5 sites to post the job to

Use the form fields provided to note down a minimum of 5 job sites you intend to post this advertisement to. 

These could be local sites, national sites, or global depending on your needs. Below you'll find a list of popular sites you could choose to submit to. 

Write job title and summary

Write the final job title and short summary you have decided upon in the form fields below. 

In the next sections you can expand on further requirements. 

List all essential functions of the job

Use the form field below to bullet point the essential functions of the job.

This may include:

  • Plan, prepare and deliver lesson plans and instructional materials that facilitate active learning
  • Develops schemes of work, lesson plans and tests that are in accordance with established procedures
  • Instruct and monitor students in the use of learning materials and equipment
  • Manage student behavior in the classroom by establishing and enforcing rules and procedures
  • Provide appropriate feedback on work
  • Encourage and monitor the progress of individual students and use information to adjust teaching strategies
  • Update all necessary records accurately and completely as required by laws, district policies and school regulations
  • Provide a variety of learning materials and resources for use in educational activities

List all further possible expected but non-essential duties

Use this space to list additional duties which the teacher may participate in. 

These may include:

  • Demonstrate preparation and skill in working with students from diverse cultural, economic and ability backgrounds
  • Participate in appropriate professional activities
  • Participate in extracurricular activities such as social activities, sporting activities, clubs and student organizations as

Determine knowledge and skills requirements

Use this space to document required knowledge and skills

You may include points like:

  • B.A/B.S degree in teaching from an accredited institution or related field teaching
  • Ability to establish and maintain cooperative and effective working relationships with others
  • Ability to communicate effectively orally and in writing
  • Knowledge and implementation of relevant technology

Note both minimum and preferred levels of experience

It is important to make clear what kind of experience levels you are looking for in the post. 

Use the form fields below to make a distinction between minimum and preferred levels of experience.

Explain the location of the school and its governing bodies

Provide a short technical outline of the school to the candidate below. 

You might include the details of the local teaching authorities along with further details about the school. Being clear about where your school is can avoid confusion in the hiring process. 

Describe the ethos and commitments of the school

Every school is different and each school has a heart. 

Use the space below to outline your school's ethos and commitments. This will help a potential candidate understand whether your school would be the right fit for them. 

Reinforce your commitment to equal opportunities

All children are equally deserving of the opportunity of an education. 

All qualified candidates should be equally deserving of the opportunity to provide that education. 

Reinforcing your commitment to equal opportunities tends to encourage a broader talent pool to apply to positions. 

Use the space below to record your equal opportunities statement.

The University of Buffalo has a statement which reads:

UB is committed to ensuring equal employment opportunity to all qualified individuals. The University believes a diverse workforce will enhance its ability to fulfill the mission of education, research, and public service. It is expected that all positions will be filled through a competitive search, unless there exists a compelling reason for a recruitment exception, in accordance with the Recruitment Policy and Recruitment Exceptions Policy.

UB encourages proactive initiatives to increase diversity and provide equal opportunity to all applicants and employees. A competitive recruitment process includes the sourcing, screening, and selection of employees and promotes equal opportunity by informing potential applicants of job vacancies within the University.

Clarify visa sponsorship status where applicable

Some schools actively recruit from abroad. This is particularly true for language teachers or teaching assistant roles in schools which want to open their students to a broad array of cultural backgrounds. 

Provide a summary of your visa sponsorship status below.

Post the information to the relevant job sites

You can now submit this information to the job sites you have chosen, and consider uploading the information to an internal page on your own website.

The information has been collated below:

Job Title


Job Summary


Essential Functions of The Role


Additional Functions


Required Knowledge and Skills


Minimum Required Experience


Preferred Experience


About The School


Ethos and Commitments


Equal Opportunities Statement


Visa Sponsorship


Determine the criteria for candidates to be invited to interview

There is a limit to the number of applicants you can fully process. 

If you are inundated with applications, screen a sample selection and determine what criteria will be used going forward in selecting candidates for interview or further assessment. 

Outline the criteria below.

Develop or begin the interview and screening processes

At this point, your description should be posted and you are able to begin work on selecting the right candidate. 


If you want inspiration for how to run an interview process or how to conduct an interview, you can consult this article for inspiration which incorporates automation into the process:

How to Conduct an Interview: A Full Hiring Process With 11 Premade Interview Processes


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