To see an overview of checklists across your whole organization, head to Checklist Dashboard.
In fact, it’s essentially an in-app (and prettier) version of our checklist CSV export.
It allows you to quickly see whether the checklist is active, archived or completed, an overview of which tasks have been completed and which haven’t, the date it was created, the due date, form field data, and more.
All the information is contained within a single handy spreadsheet format, without ever having to leave the Process Street app.
To see reports on all checklists across your whole organization, head to your Checklist Dashboard.
Accessing template overview
First, open the template whose checklists you want to view. This can be done by clicking the template name in your dashboard. Next, click the “Overview” tab at the top left of your page.
You can click on any of the checklists’ names from the left side of the page to open them, or use any of the features below to customize your view.
Customizing template overview
What you can see in template overview can be customized to your preference, such as the order and size of columns, and the type of checklists displayed.
Any customization you make here is saved for you. If you hide a column, then leave and re-enter template overview, that column will still be hidden for you.
If you are inside template overview, then leave that template without switching back to regular view, the system remembers where you left off, so template overview will be reopened when you next access that template.
Filtering checklist status
Using the “All statuses” dropdown, you can limit the checklists shown in template overview to “active” (blue), “completed” (green) or “archived” (yellow). This is a brilliant way to get a quick summary of all of the checklists in that state.
By default, only active checklists are displayed when you first visit template overview.
Filtering checklist assignee
Using the “Everyone” drop-down, you can limit the checklists shown in template overview to a single assignee, multiple assignees, groups or all assignees. This is a great way to see who is responsible for each checklist.
Export checklists to CSV
You can export all of your checklists from template overview to a CSV by clicking the “Export to CSV” button at the top of your view.
You can choose to either “export all columns” or “export only visible columns”. (Learn how to hide/show columns below).
The CSV will download straight from your browser, and will look similar to this when it opens:
You can hide any column in template overview by using the drop-down shown below.
To hide a column, click its name in the drop-down – to show it again, click it again.
Columns that are visible will have a tick next to their name in this dropdown, making it easy to tell at a glance what is active, and what is not.
Columns can be resized in the same way as a normal spreadsheet. To resize one, click and drag the right hand side of the column header until you are happy with the column width.
Columns can also be reordered to your preference. This is done by clicking and dragging the column header or name.
Advanced template overview features
You can see which template version a checklist has been run from. Every time you make a change to the template and save your changes, your template version will increase by 1.
Hidden Conditional Tasks
When using a template that contains Conditional Logic workflows, the Template Overview will ‘grey out’ tasks and put a 👁 “hidden eye” icon on tasks that are not relevant to the checklist in question, as shown below.