Supplemental Project Proposal Template

A supplemental project proposal is created and sent when more resources are needed, to complete a project, than originally proposed. It’s basically a request for more funds, supplies, materials, or labor.

How to write a supplemental project proposal
These types of proposals can be difficult to get right. You’re asking for more money, so you need to justify the reasons why.

The project may have changed or grown exponentially, or you may have miscalculated the amount of resource needed to complete it.

Regardless of the reason, this type of proposal needs careful consideration.

Use the below process to make sure you clearly:

• Explain why you need additional resources
• Prove the value of the extra resource
• Update the client with a revised budget and timeline based on the new plan

Process Street is super-powered checklists. It’s the easiest way to manage your recurring tasks, procedures, and workflows.

Create a checklist template and run individual checklists for each member of your team. You can check tasks off as you work through them, set deadlines, add approvals, assign tasks, and track each team member’s progress.

You can also connect to thousands of Apps through Zapier and automate your workflows even more.

Start this supplemental project proposal process by explaining who is completing the checklist, so that everyone in your company is aware and can contact you if they need to. 

Source

The first thing you need to do is create the supplemental proposal document that you will be working on, alongside this checklist.

Run through the following tasks to set your document up:

Next, you need to upload a copy of the original project proposal and describe the details of the project proposal, in the form fields below.

Then, give details about who approved the original proposal, in the fields below. 

Source

Before you start putting together your supplemental project proposal, you need to assess the project’s progress so far. 

Gather together the following people to discuss the project: 

{{form.Project_team_members}}

Run through the following questions and summarize your discussions in the fields below, so you can use these to write up your proposal. 

Now you have an overview of how the project is progressing, next, think about and assess the resources you are using. 

Resources can be anything from team members and materials to tools and equipment. 

Ask yourself the following questions:

Now you’ve assessed how the project is tracking and how appropriate the resources you are using are, now its time to look deeper at any problems you have come up against, or are anticipating running into.

This will help you justify your supplemental resources when you come to writing the proposal document. 

Looking at the overall progress of the project, resources, and problems encountered or anticipated, outline the changes that need to be made to the original project proposal in the fields below. 

Identify what impact these changes might have on budget and timings in the fields below. 

Source

The introduction section in your supplemental proposal document should remind the proposal reviewer about the key elements of your original project proposal in a clear, concise way.

It should also briefly outline the proposed changes/additions and explain why they’re needed. 

Make sure you describe the following: 

Using the information gathered in task 8, summarize how the performance of your team, and the project, has been so far.

This is a summary of your findings: {{form.Summarize_your_project_progress_findings_below}}

Answer the below questions before writing this up into your proposal document. 

Now that you’ve got the base progress level noted down, you need to confirm what additional resources or changes you are proposing to make, to help the project’s progress. 

To help you write this section up, this is what you found during your evaluation task: 

Resources
{{form.Summarize_your_current_resource_findings_below}}

Probelms & solutions 
{{form.Summarize_the_problems_&_solutions_below}}

Answer these questions and then write this up into your proposal document. 

For clarification and transparency purposes, record the proposed budget and timings for these proposed changes/additions in the fields below and add them to your proposal document. 

This section should summarize the progress of the project, outline the key resources/changes needed to keep the project progressing, and justify the reasons for proposing these changes/resource. 

Make sure you include the following: 

Read through your proposal and check it follows a logical structure. 

While there is no official structure for a supplemental project proposal, something like this will ensure the relevant information is displayed in a logical order for the proposal reviewer: 

• Title page
• Table of contents
• Introduction
• Progress made 
• New resource/changes required 
• Conclusion

Read through your proposal and check for the following aesthetic/formatting errors: 

Before you send the supplemental proposal to {{form.Proposal_reviewer}}, you need to get your internal project stakeholders to review the proposal and approve or reject it.

Upload the supplemental proposal into the field below so the internal stakeholders can approve it in the next task.

Update your supplemental proposal document with feedback from internal stakeholders, and record the feedback you have received, for future proposals.

Once updated, re-upload the final proposal into the field below so your internal stakeholders can approve it in the next task.

Once your proposal has been approved, it’s now time to send the proposal to {{form.Proposal_reviewer}}.

Use the email template below as a guide.

Sources 

• SSWM – Project Proposal Writing
• Learn Sphere – Proposal Writing: The Six-Step Process
• National Council of University Research Administrators – Proposal writing: Stages and Strategies with Examples 
• The Writing Center – Planning and Writing a Grant Proposal: The Basics 
• ARC – How to Write a Grant Proposal
• The Balance – How to Write a Winning Grant Proposal
• The Writing Center – Grant Proposals (or Give me the money!)
• House of Commons Library – Government Grants Statistics
• eCivis – 4 Types of Grant Funding 
• eCivis – Top 3 Things to Know Before Applying for a Grant
• The Funding Centre – Grantseeking Basics
• USA.Gov – Government Grants and Loans
• Grants.Gov – A Short Summary of Federal Grants
• Grants.Gov – Workspace Process
• Grants.Gov Community Blog – What Is a Grant?
• Government Grants – Application 
• Government Grants – Things to do before Writing a Grant Proposal
• Government Grants – Understanding Government Grants
• Funds for NGOs – 11 Things to Consider Before Applying for Government Funding
• Priority Matrix – Project Proposal Template 
• Project Manager – How to Create a Project Proposal
• Method – Project Proposal 

Related Checklists 

• Project proposal template
• Construction Proposal Template
• Construction Progress Report
• Continuation Project Proposal Template
• Renewal Project Proposal Template
• Supplemental Project Proposal Template
• Writing a Proposal: Step-by-Step Guide
• How To Write a Research Proposal
• Social Media Engagement Campaign Proposal
• Budget Preparation Checklist
• Budget Template
• Budget Process
• Startup Due Diligence For A Venture Capitalist 
• Environmental Accounting Internal Audit
• Cash management process
• Financial Plan Template
• Cash Flow Report
• Expense Management Process
• Cash Management Process