"Virtual events will not only help you reduce your carbon footprint, they also allow you to increase the reach of your message across the organization" - Five Challenges of Virtual Events, Workz
After months of hard work and planning, the day has finally arrived. The day of your virtual conference.
Virtual conferences are set to take over from traditional, real-life trade shows and conferences.
Why?
Cost for one. According to technology company ON24 founder, Sharat Sharan:
"One of our biggest technology clients had a sales meeting earlier this year where they generally spend $5m (£3.2m). They spent a tenth of that by holding a virtual conference" - Rise of the virtual conference, BBC News
Think about the cost savings you could make by running your conference remotely; you wouldn't need to fork out for hotel rooms, airfares, meals, and conference space.
Talking of airfares, this is another reason to go digital with your conference.
Virtual conferences reduce the carbon footprint by removing the need for attendees, hosts, speakers, and the conference team to travel to the conference venue.
But perhaps one of the biggest benefits of running a virtual conference is the opportunity it brings to reach a wider, global audience. Everyone, no matter where they are in the world can attend your conference.
However, despite these significant benefits, virtual conferences are sometimes harder to run than traditional conferences.
You have to work harder to create engagement opportunities and keep your attendees from zoning out and turning off. Not to mention the potential technical hiccups and having to manage a variety of speakers, hosts, and team members who are perhaps located in several parts of the world.
To make sure your conference goes as smoothly as possible on the day, and your audience remains engaged throughout, Process Street has created this running a virtual conference checklist.
This checklist will make sure your team knows exactly what they're doing, the speakers and hosts are ready to go, each session starts on time and goes without a hitch, your technical equipment works, and your attendees have the best experience.
Who is Process Street?
Process Street is super-powered checklists. It’s the easiest way to manage your recurring tasks, procedures, and workflows.
Create a template and run individual checklists for each member of your team.
Check tasks off as you work through them, set deadlines, add approvals, assign tasks, and track each team member's progress.
You can also connect to thousands of Apps through Zapier and automate your workflows even more.
